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Pacific Island Countries (PICs) consistently ranks as the most hazardous region in the World Risk Index for hazards, with Vanuatu consistently taking the top position globally as the most hazard prone state in the world. Every year around half of the population of Vanuatu is impacted by either extreme climate related events resulting in high number of displacements. For Vanuatu, climate change impacts and human rights especially raise concerns related to human security, and gender issues (namely related to women and children) are particularly more profound during times of disasters or sudden onset of climatic hazards such as cyclones. As the impacts of climate change continue – and many families remain displaced – the importance of a coordinated response, with national standards related to displacement are more crucial than ever.

The project, “Advancing Durable Solutions to Internal Displacement in Vanuatu”, co-implemented by IOM and UNDP in close partnership with the Government of Vanuatu, will address displacement needs that arise in the context of disasters, integrating development principles into the humanitarian response while enhancing the Government’s capacity to address displacement risks and identify durable solutions. In line with the Action Agenda on Internal Displacement, the project will strengthen leadership in implementing solutions for Internally Displaced Persons (IDPs), across its institutional lines, adopting a “whole-of-government” and a “whole of UN” effort. The joint programme will support the formalization of the National Durable Solutions Taskforce (established in March 2023) enhancing leadership capacity, governance, and institutional arrangements to identify, plan and coordinate displacement solutions. Specifically, UNDP will establish displacement data collection systems integrated with government data systems for informed development planning and decision making. The project will prioritize the views, needs, and capacities of IDPs and host communities and promote sustainable, nationally owned solutions through targeted capacity building at national and local levels to shape investments, and measure progress towards solutions.

The Project Manager works under the general supervision of Team Leader- Resilience & Climate Change and collaborates closely with International Organization for Migration for the formalization of the National Durable Solutions Taskforce (established in March 2023) enhancing leadership capacity, governance, and institutional arrangements to identify, plan and coordinate displacement solutions.

The Project Manager (PM) is required to coordinate the management and implementation of the project. Under the direct supervision of the Team leader of Resilience and Climate Change unit in Suva, Fiji, (S)He will manage and coordinate the implementation as follows: –

Coordinate effective project planning and implementation.

• Develop project planning process and ensure the work plan and a fully costed budget are prepared based on sound capacity assessments and in accordance with UNDP POPP/PPM Guidelines.
• Coordinate / manage the day-to-day activities of the assigned portfolio and the overall implementation process, including planning and monitoring in order to optimize the use of resources and to ensure the successful achievement of project objectives and results specified in project document. Provide subject matter technical advice and support and ensure outputs are delivered on time, within the set budget and specified constraints, and to high-quality standards.
• Facilitate establishment of interactive and inclusive platforms for project implementation and collaborate with other programme units and project teams to ensure integration of critical development issues in the project activities and expected project outputs.
• Ensure implementation activities are in alignment with UNDP policy and programme management procedures and all project interventions integrate a gender equality perspective/gender equality mainstreaming to the extent local context allows.
• Ensure operational management of assigned portfolio including through timely procurement of goods, services and/or infrastructure (as relevant), effective management of human, technical and financial resources, etc.

Establish partnerships and open channels of communication.

• Develop and maintain strong relationships and strategic linkages with implementing and development partners, government officials, businesses, NGOs, other national stakeholders, and beneficiaries to support key objectives and ensure inclusive implementation and participation of key stakeholders in assigned portfolio.
• Develop and maintain stakeholder mapping and analysis to identify stakeholder needs and how best to leverage their participation and/or strengthen their engagement. Prepare substantive briefs on possible areas of cooperation and opportunities for joint initiatives. Make recommendations to the management team on activities with potential for scale-up, replicability and synergies.
• Provide technical support to the implementing partners and act as a liaison between UNDP and the partners.
• Support resource mobilization efforts and project development.

Monitor and report on progress in implementing project activities and achieving the targets set.

• Review the results framework and update the indicators, baselines, and targets of the assigned portfolio. Develop clear strategies and an effective system for data collection, means of verification, and information sharing and reporting.
• Monitor implementation and progress in achieving goals and targets in accordance with the established quality criteria and UNDP rules, regulations, and standards. Identify, analyze, and take adequate measures to manage emerging issues, problems, and risks. Conduct field visits to project location sites.
• Liaise with the Finance team to ensure administrative requirements, budgets and use of financial resources are managed and executed in a timely and appropriate manner and within UNDP and donor rules and regulations.
• Prepare corporate, donor and government reports in line with the reporting schedule and UNDP and donor requirements.
• Ensure proper operational and financial closure of the project.

Facilitate knowledge and capacity building, knowledge sharing and advocacy relevant to the assigned thematic area(s).

• Organize training, workshops, and capacity building activities in a consultative manner, involving technical experts and stakeholders that may include the government, private sector, NGOs, donors, and/or academia.
• Identify, synthesize and document best practices and lessons learned that are generated from the project and implementing partners.
• Participate in and ensure sound contributions to knowledge networks and communities of practice on project related issues. Support establishment of knowledge platforms for the project, facilitate innovative mechanisms for dissemination of knowledge from the project, and develop knowledge resources and products to share with project partners and to support UNDP’s engagement in this area.
• Promote advocacy on development trends and opportunities to collaborate in coordination with the project partners, stakeholders, and UNDP communications staff.
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Core competencies:

• Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work.
• Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking.
• Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning.
• Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process.
• Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously.
• Engage and Partner:  LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships.
• Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making.

People Management competencies:

• UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical competencies:

Business Direction & Strategy

• System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Business Development

• Knowledge Facilitation: Ability to animate individuals and communities of contributors to participate and share, particularly externally.

Business Management

• Project Management : Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.
• Partnerships Management: Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies.
• Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience; Ability to manage communications internally and externally, through media, social media and other appropriate channels
• Monitoring: Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results