Project Management Specialist
JOB DETAIL
Established in Libya in 1976, UNDP works with Libyan authorities, civil society organizations and private sector partners to promote a peaceful and inclusive transition.
National elections represent a major milestone in the Libyan-led and Libyan-owned political process.[1] More broadly, democratic processes are a critical step toward peace and stability, fostering a culture of accountability and good governance, where human rights can be delivered, and development sustained.
The Promoting Elections for the People of Libya (PEPOL) project is the vehicle through which the United Nations (UN) and its international stakeholders are supporting Libya’s High National Elections Commission (HNEC) and other relevant institutions to prepare and implement electoral process in Libya. The project is implemented by UNDP Libya Country Office in close coordination with the UN Electoral Support Team (UNEST), which comprises technical experts from UNDP and the UN Support Mission in Libya (UNSMIL). Specifically, the project is designed to:
- Support the planning, preparation for and conduct of electoral events.
- Develop HNEC institutional and staff capacities to conduct electoral processes that are transparent, credible and that promote inclusive participation.
- Promote public participation in electoral processes – particularly among groups who are prone to exclusion.
- Raise electoral awareness of local partners and institutions, equipping them to perform their roles effectively.
Position Purpose
Under the guidance and supervision of the Chief Technical Advisor/Project Manager, the Project Management Specialist will support the effective and efficient management of the project, with a focus on monitoring, evaluation and reporting, financial management, procurement and administrative aspects of the project. .
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions,teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
- Ensures that the project is managed in full compliance of operations with UNDP rules, regulations and policies
- Supports implementation of corporate operational strategies, establishment of targets and monitoring achievement of results.
- Successfully manages project operational support by provision of advice on strategies, policies and plans affecting project operations based on business principles.
- Ensures the application of the CO internal Standard Operating Procedures (SOPs) in Finance, Human Resources Management, Procurement, Administrative services, and Results Management.
- Sets and monitors targets for Project operational efficiency and ensures the constant monitoring and analysis of the Project operating environment.
- Preparation of project annual work plans;
- Proper project planning, expenditures tracking, reporting and audit of financial resources in accordance with UNDP and donor rules and regulations,
- Works in coordination with PMSU to ensure proper management and accounting of project resources.
- Oversight of timely accounting and reconciliation of all project transactions.
- Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions.
- Ensures the financial integrity of the project through appropriate controls and reporting structures; works in coordination with PMSU for efficient and effective DIM project audit exercises, as well as donor verifications.
- Supports timely recruitment processes in accordance with UNDP rules and regulations, and appropriate use of different contractual modalities.
- Project adherence with UNDP rules and regulations for its submissions to the Operations Unit to ensure quality management of the project procurement processes for the supply of goods, works and services, customer relationship management, and introduction of performance measurement.
- Ensures efficient and effective implementation of project contract strategy including overall oversight of tendering processes and evaluation, managing the contract and contractor.
- Implements procurement activities and logistical services, in accordance with UNDP rules and regulations.
- Ensures engagement of partners and responsible parties, in accordance with UNDP rules and regulations.
- Management of project assets ensuring full compliance with IPSAS in the accounting for procurement, utilization, and disposal of the project assets.
- Ensures tracking of and compliance with donor cost sharing agreement milestones and deliverables
- Contribute to the preparation of corporate and donor reports, including financial reports.
- Synthesis of lessons learned and best practices from the project to feed into project contribution to ROAR, Annual Reports, and other documents as required.
- Maintains close coordination with assigned project partners, helping at ensuring synergies and avoiding overlaps in project implementation.
- Contribute to the wide dissemination and visibility of project achievements.
- Support to the resource mobilizations efforts, in collaboration with the PM and the Resource Mobilization and Partnership Specialist.
- Document lessons learned and best practices related to the project results and partnerships.
- Promote knowledge sharing and learning among project staff and implementing partners at all levels.
- Evaluation of the project impact. Monitoring and analysis of the project activities, timely readjustments in project implementation.
- Provide any necessary support in coaching, guidance for the project staff that will boost their capacity to deliver.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Supervisory/Managerial Responsibilities: The Project Management Specialist works in close coordination with the Project Associates, Project Coordinators, Project M&E team and Comms Analyst.
- Core Competencies:
Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact.
Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems.
Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences.
Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands
Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results.
Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration.
Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity.
- Cross Functional and Technical Competencies:
- Advanced university degree (master’s degree or equivalent) in Business Management, Finance, Economics, or related field is required, or
- A first-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
- Minimum of 5 years (with master’s degree) or 7 years (with bachelor’s degree) of relevant experience at the national or international level in project management, monitoring, operational support services, procurement and financial management or relevant related field is required.
- Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems such as ERP is required.
- Minimum of 3 years experience working with electoral stakeholders, such as electoral management bodies in developing countries is desired.
- Prior experience with UN agencies, preferably with UNDP, and/or other international organizations is desired.
- Working experience of crisis and post-conflict countries is desired.
- Experience in working, liaising, and collaborating with local authorities, international organizations, private sector, and civil society organizations is desired.
- Fluency in oral and written English is required.
Female candidates are strongly encouraged to apply
**Note: Please upload copies of your academic qualifications and 3 latest UN Common Service Performance Evaluations (if applicable).**
