Emergency Response Specialist

negotiable / YEAR Expired 2 weeks ago
This job has expired.




Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. Plan International has operated in Indonesia since 1969, and in 2017, Yayasan Plan International Indonesia (Plan Indonesia) was established as a national entity of Plan International in Indonesia. Plan Indonesia is currently implementing its Country Strategy 5 (CS 5) covering the fiscal year 2023 to 2027, where the country’s purpose is in line with the global Plan International’s Purpose “to advance children’s rights and equality for girls”. Our ambition is to enable at least 1 million girls and young women to learn (gain skills for work), lead (empower to take action on issues that matter to them), decide (have control over their own lives and bodies), and thrive (grow healthy and protected from violence). It means that we will take action to identify and facilitate the removal of obstacles that prevent children, especially girls and young women, from enjoying their rights and participating fully in Indonesian society. This goal will be achieved by implementing quality programs and projects and influencing decision-makers and key stakeholders to make the required changes.


In this regard, the Preparedness and ER Specialist at CO reports to the Program Manager to take the lead on the emergency operation of Plan Indonesia at the field level, together with ERT members. The Preparedness and ER Specialist is responsible for reviewing, monitoring, and managing the ER projects and GRDPHR program and expenditures, including managing the human resources & administration activities in her/his team. S/he will lead the Preparedness and ER advocacy in humanitarian clusters/networks and publication for Preparedness and ER project and ensure quality reporting for donors, government, program participants, and the public. The Preparedness and ER Specialist will also lead the preparedness activities based on the program’s theory of change (TOC): build capacity within Plan Indonesia and partners to be ready to respond, promote local leadership and partnership, and develop contingency planning at priority working areas. S/he will promote the nexus approach of ER and development program within Plan Indonesia and its scalability to donors and governments.


The Preparedness and ER Specialist will be responsible for designing and conceptualizing projects in preparedness and humanitarian, providing advisory to the County Leadership Team (CLT), Country Management Team (CMT), and HRP team in the development context of resilience in humanitarian, including its nexus to humanitarian -development, as well as providing suggestions and innovative insight for program development and resource mobilization for preparedness and response, both local and international. Key responsibility areas are as follows:

  • Program planning, design, and development: design and plan projects under the preparedness and humanitarian thematic area and liaise with the Business Development Unit and Fundraising Department for
  • resource mobilization, aligning the project design and implementation with Plan International principles of gender transformative.
  • Oversight of project implementation: preparing and ensuring quality needs assessment process and reports, relevant response planning, innovative ways and approach in the implementation of Preparedness and ER project and GRDPHR program by providing technical and content thematic support to ERT members to maintain the quality of appropriate technical outputs as per the country priority and AoGD; ensuring effective measure to comply with Plan International and donor policies and guidelines.
  • Advocacy and influencing: lead the advocacy and influencing of Plan Indonesia’s thematic area of expertise to inform policies, enrich CSOs discussions and public opinion, contributing to the effort to build Plan Indonesia’s thought leadership in child rights and girls’ equality in the context of preparedness and emergency.
  • Support in content analysis in reporting and knowledge management: support the development of situation reports, assessment report, response planning, project reports, evaluation, and monitoring; participate and contribute to the reporting process at the country level to document lessons learned and any knowledge products for information sharing and advocacy.


Program Planning, Design, and Development

  1. Support in developing project concept notes or proposals under the preparedness and humanitarian program area, liaise with the Business Development Unit and Fundraising Department for resource mobilization for targeted donors.
  2. Lead and support the rapid need assessment (RNA) process and produce quality RNA reports and response planning.
  3. Provide supervision and technical advisory during preparedness and humanitarian program/project development and acquisition process in accordance with humanitarian standards.
  4. Align the project’s design and implementation with Plan International principles on gender transformation, Program and Influencing Quality Performance (PIQP), and Plan’s ER manual.
  5. Maintain and provide disaster hotspot data and analysis, which provide anticipation measures to respond before crisis strikes.

Oversight of the thematic content of project implementation

  1. Provide oversight and technical inputs to the preparedness and humanitarian project implementation to ERT members/team leaders and in coordination with Area Implementation Managers and Program Managers to ensure the nexus.
  2. Support the logistics system of the preposition stocks for preparedness and humanitarian.
  3. Lead in the implementation of the disaster preparedness process (DPP) action plan in coordination with other divisions as part of the internal ready to respond policy.
  4. Support the monitoring of technical outputs and quality assurance of projects to ensure the quality and governance of mobilization of goods and services to support project activities.
  5. Support the development of project risks and mitigation strategy and feedback mechanism as identified by ERT members/team leaders and program participants, plan for measures, and keep updating the Project Risk Registries.

Advocacy and Influencing

  1. Support the advocacy and influencing of preparedness and humanitarian thematic area of expertise to inform policies, enrich CSOs discussions and public opinion, contributing to the effort to build Plan Indonesia’s thought leadership in child rights and girls’ equality in humanitarian.
  2. Identify opportunities for deepening the cooperation and collaboration with Government, NGOs, International Organizations (such as UN Agencies), and development partners on preparedness and humanitarian and its nexus.
  3. Participate in Plan Indonesia and PII global and national campaigns and work with strategic partners on preparedness and humanitarian
  4. Participate and represent Plan Indonesia in national and international humanitarian platforms or clusters should this opportunity arise

Knowledge Management

  1. Provide a technical overview to ensure the quality of periodic reporting requirements (quarterly and annually) as per Plan Indonesia’s and donor’s reporting schedule.
  2. Monitor the emergency by periodically developing situation reports in collaboration with communication teams.
  3. Provide oversight to monitor the quality of project implementation as in monitoring tools in the M&E Framework, ensuring the quality of the relevant studies such as baseline, midline, and end-line reporting processes for ensuring the feedback loops.
  4. Support planning and coordinating the development of quality knowledge products as part of learning and strengthening Plan Indonesia’s thought leadership in preparedness and humanitarian.
  5. Ensures quality document keeping, retrieval, and sharing standards.

Networks, partnership, and Learning

  1. Establishes good practice of partnership management (government, CSOs, and young people networks) aligning with Plan International Guidelines for Building Better Partnership, from partner assessment process to monitoring the partnership agreement promoting mutual accountability and compliance.
  2. Support in coordinating preparedness and humanitarian Programs in ensuring alignment with government stakeholders (BNPB, BPBD, and relevant agencies) such as contingency planning, response planning, and recovery planning into development, and establishing new strategic partnerships with relevant stakeholders in the preparedness and humanitarian at the local, national, and regional levels.
  3. Facilitate the learning process of preparedness and humanitarian for internal Plan development and external stakeholders (partners).
  4. Seek innovation and put in place improved learning practices within and outside the program.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GESI)

  1. Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation, and as principles applied in day-to-day work.
  2. Participates actively in capacity building and learning events on Safeguarding Children and Young People and Gender Equality and Inclusion.
  3. Submits required documentation (reports, checklists, action plans) to implement policy, standards, and approach on Safeguarding and GESI (such as GAM / GTM)
  4. Understands and puts into practice the responsibilities under Safeguarding and GESI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships


  • With Program Manager by supporting in quality assurance of program delivery and proposal development
  • With the Program Development team and Resource Mobilization team by providing support on concept notes and proposal development
  • With the Programme Director (and CLT) by providing suggestions on content thematic programming if needed
  • With Humanitarian and Resilience Staff Members for collaboration and coordination to increase synergy.
  • With MERKM, communication, advocacy and operations for support system and project delivery
  • With Implementation Area Manager and Programme Implementation Area (PIA) Managers for coordination in the sponsorship area and program managers for nexus to development.
  • With ER Team Members to maintain their involvement, increase their capacity, and lead the coordination with the selected ER Team during emergency response


  • With BNPB, BPBD, and other government agencies for preparedness and humanitarian.
  • With UN agencies, international and regional coordination bodies/cluster for preparedness and humanitarian.
  • With implementing partners, local and international NGOs.
  • With relevant sectoral ministries, such as the Ministry of Women’s Empowerment and Child Protection, Ministry of Environment and Forestry, Ministry of Education, and other relevant government institutions working on the issue of child protection and gender equality.
  • With the DRM and Resilience Team in Plan International Global Hub and Regional Hubs.

Technical expertise, skills, and knowledge


  • Bachelor’s degree in Social Welfare/ Environmental Science/ Community Development/ Disaster Management/ other relevant field
  • At least 3-5 years of experience working on preparedness and humanitarian project management
  • Having a portfolio in responding to disaster emergency situation
  • Experience working with donors, i.e European Union, World Bank, USAID, and UN agencies.
  • Experience in managing project implementation, delivering on obligations, and being aware of donor requirements and priorities.
  • Experience in capacity building for local CSOs, Experience in representational roles
  • Good understanding of preparedness and humanitarian concepts and practices
  • Experience in working with and managing a team in a consortium
  • Good analytical skills, well informed about methods to capture change/results of project implementation
  • Skill in a diversity of partnerships, NGOs, research, and government
  • Demonstrated experience working with governments closely and effectively.
  • Strong cross-cultural skills and a demonstrated ability to influence change without direct authority and to work successfully with farmers and professionals
  • Good in Ffinancial and budgeting skills
  • F; fluent in speaking and writing English is a must
  • Good interpersonal communication and facilitation skills for mentoring and knowledge-sharing
  • Possess good judgment in dealing with conflict
  • Able to work both in a team and independently with minimum supervision
  • Ability to work to tight deadlines, under pressure, and to multi-task
  • Commitment to child rights and CCCD implementation


  • Master in Social Welfare/Environmental Science/Community Development/ disaster management/other relevant field
  • Over 5 years of experience working on preparedness and humanitarian project management
  • Experience in working on policy and advocacy projects
  • Active in national humanitarian networks

Plan International’s Values in Practice

Lasting impact

We strive to achieve a significant and sustainable impact on children’s and young people’s lives, especially children and young women from marginalized groups.

Equal, inclusive, empowering

We respect everyone, value differences, and promote equality across our programs and workplaces.

Transparent & accountable

We create a working climate and partnership that is trusting, honest, transparent, and accountable for the decisions we make and the impact our work has on our stakeholders

Smart & lifelong learning

Every time, there are new things that we can learn, so we are eager to seek knowledge that is beneficial for ourselves and the organization.

Adaptive & innovative

We know that existing problems and future challenges cannot always be solved with a conventional mindset, so we are constantly innovating in search of breakthroughs.


We collaborate with various parties, both internally and externally, based on good faith and the principles of partnership that apply in the organization to achieve common goals.

Taking Measured-Risk

We realize that risk is part of decision-making, so being brave to take measured risks is the key for us to keep moving forward to be superior and at the forefront.

Physical Environment

Based at CO office Jakarta with at least 40% travel to project areas, government offices, and partner organizations both in office, on the field. Flexible working arrangements between WFO and WFH will be applied.

Level of Contact with Children:

High level: Frequent interaction with children

Please submit your letter of application and detailed curriculum vitae in English by apply now not later than 31 May 2024.

Please be notice that this open role is only for Internal Applicant (existing staff funded by SPAD (non grants)).

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy (PSHEA).

As an international child centred community development organisation, Yayasan Plan International Indonesia is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse.

Our organisation is based on a culture of inclusivity . We strive to create a workplace environment that ensures every team in every office and country is rich in diverse people, thoughts, and ideas.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.




Jakarta, Indonesia
This job has expired.