Storekeeper

negotiable / YEAR Expired 4 weeks ago
This job has expired.

JOB DETAIL

OBJECTIVES OF THE PROGRAMME

The objectives of WHO’s emergency programme are to design and implement programmes that prepare the health sector to deal with emergencies and that improve health during and after crises. Within the emergency programme, the objectives of WHO’s emergency response team are to support Member States by: (1) promptly assessing health needs of populations affected by crisis, identifying priority causes of ill-health and death; preparing damage estimates and emergency response and rehabilitation plans; providing prompt, credible health information and ensuring the continuity of essential health services; (2) coordinating and monitoring emergency health relief efforts under the aegis of the Inter-Agency Standing Committee Health Cluster, of which WHO is the lead agency; 3) ensuring that critical gaps in the health response are rapidly identified and filled; 4) revitalizing and building the capacity of national health systems to deal with preparedness, mitigation and response.

DESCRIPTION OF DUTIES

Under the supervision of the Logistics Officer, the Stores & Inventory Assistant will perform the following duties: –> Verify the quality of goods in close consultation with procurement unit as described in the delivery note and purchase order.–> Register all goods received and provide monthly status report–> Notify immediately the requesting units on arrival of goods.–> Ensure the most appropriate conditions of the goods stock as per industry standards–> Distribute the goods based on deployment plans provided by relevant units and ensure update through operations–> Maintain a record of inventory of spares part and consumables, receive notes from all offices–> Maintain the stores of vehicle diplomatic plate numbers and issue on approved requested for official vehicles and international staff.–> Maintain records of all plate numbers and ensure acknowledgement of receipt from international staff issued with registration plate numbers.–> Record all movements in and out of each warehouse items–> Provide monthly report on stores–> Complete Physical count on regular basis–> Complete quarterly inventory report–> Alert the technical unit with outstanding stock distributions in order to avoid the pre-emption or the overloading of the warehouse–> Analyse variances with warehouse data base and current recorded balances.–> Write memo if there are no missing goods, to Property Survey Committee to ascertain inventory status.–> Complete valuation of physically verified data–> Maintaining records of inventory in support of WHO programs and operations, including the monitoring of inventory items expiration dates, and liaison with the technical unit on how best to manage their eventual removal from the warehouse.–> Prepare accurate Inventory Annex III report providing correctly detail expiry dates; classification between purchased and donated inventory (entering the Award number), detail of average cost used for items that are the same or interchangeable for submission to the RO/ASO for review.–> Managing the physical storage of goods in accordance with the needs of the program and industry best practices.–> Complete the annual physical verification and reconciliation to system records as at 30 Nov (Inventory Annex 11 and IV)–> Monitor goods received, facilitating custom clearance and distributing supplies to districts or final receivers. –> Support the Supply Officer in liaising and coordinating with all actors involved in the supply chain, ensuring flow of stock and supply information to establish an adequate supply chain. –> Prepare a variety of supply related documents.–> Ensure that WCO facilities are regularly supplied of all needed commodities (stationery products, bottled water, etc).

REQUIRED QUALIFICATIONS

Education

Essential: Completion of Secondary Education; or equivalent technical training or commercial education with specialization in stores keeping, warehousing and inventory management.
Desirable: Diploma or higher education in business administration and management will be an advantage.

Experience

Essential: 5 years of working experience with 2 to 3 years of responsible work in stores, warehousing and inventory management.
Desirable: Experience within UN or other international organizations will be an advantage.

Skills

–> Good knowledge of the principles of stores keeping, warehousing and inventory. –> Demonstrated knowledge of computer applications in areas of storekeeping and inventory management–> Global Management System (GSM).–> Knowledge of WHO rules, regulations, policies and practices would be an asset.

WHO Competencies

Communication
Producing results
Knowing and managing yourself
Teamwork

Use of Language Skills

Essential: Expert knowledge of English.
Desirable: Intermediate knowledge of French.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at SLE 161,871 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test and/or an asynchronous video assessment may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
  • Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
  • An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
  • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
  • The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
  • Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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Freetown, Sierra Leone
This job has expired.