Executive Associate (Programme)

negotiable / YEAR Expired 4 weeks ago
This job has expired.

JOB DETAIL

OBJECTIVES OF THE PROGRAMME

Underlying Values and Core Functions of WHO All the Member States of WHO in the South-East Asia Region share the common value of the highest attainable standard of health as a fundamental human right. All of WHO actions are based on this and rooted in the underlying values of equity, solidarity and participation. The three strategic priorities of WHO’s Thirteenth General Programme of Work (GPW13) are to: (i) achieve Universal Health Coverage; (ii) address health emergencies; (iii) promote healthier populations. WHO’s mandate revolves around six core functions: (i) providing leadership on global health matters; (ii) shaping the health research agenda; (iii) setting norms and standards; (iv) articulating evidence-based policy options; (v) providing technical support to countries; and (vi) monitoring and assessing health trends. The South -East Asia Region of WHO is made up of 11 countries, with over 1.8 billion people, with India’s population of 1.2 billion. The diversity of people and health situations requires, on the demand side, a solid understanding of the emerging socio-economic, epidemiologic and demographic patterns and trends at both aggregate as well as national and sub-national levels, with due sensitivity to disadvantaged populations and vulnerable segments of the society. On the supply side, it is equally crucial to have a solid understanding of the commonalities and divergences of the health systems, the circumstances and political economy under which they have evolved and operate. Mission of the WHO Country Office for India within the framework of WHO’s Country Cooperation Strategy (2019-2023) is to support India to: (i) accelerate progress on UHC; (ii) promote health and wellness by addressing determinants of health; (iii) better protect the population against health emergencies; and (iv) enhance India’s global leadership in health.

DESCRIPTION OF DUTIES

Under the overall guidance of Administrative Officer and direct supervision of National Professional Officer (Programme), the incumbent performs the following duties:

  1. Review proposals for implementation of programme activities as per the work plan in line with Country Cooperation Strategy.
  2. Ensure compliance of norms/procedures/guidelines and suggest required modifications upon obtaining necessary clarifications from technical units and contract partners.
  3. Coordinate with technical units, contractual partners for timely submission of deliverables (reports, financial statements) for release of installments, settlements of outstanding issues. Take up issues for rectification/clarification, wherever deviations are observed.
  4. Assist technical units for completed documentation on technical assessment, adjudication report and terms of reference including budgetary estimates and compliance with WHO guidelines.
  5. Maintain close liaison with national authorities and various technical and administrative units in SEARO to follow-up and expedite the implementation of the workplans.
  6. Obtain supplier data from contractual partners/implementing agencies for creation of new suppliers. Modifying and updating existing data, and submission of updated information in GSM, including Third Party Payment Authorizations wherever necessary.
  7. Participate in internal discussions, senior management team meetings and provide inputs on administrative and programme related areas.
  8. Prepare and/or Guide, supervise the secretarial support staff on programme, administrative areas; for compliance of WHO correspondence procedures including completed staff work.
  9. Supervise fellowships-related work, which includes coordination with fellows for submission of applications, placement action and follow up for submission of post-training reports.
  10. Review and processes study tour requests received from SEARO and other country offices.
  11. Provide administrative support for conducting meetings, finalizing venue, concluding necessary contracts with the hotel and the event manager, and timely action for travel arrangements for the officials nominated for various WHO-organized events.
  12. Prepare a wide variety of correspondence in conformity with the WHO Style Guide.
  13. Undertake tasks, as assigned, from time to time, for analytical inputs on information received from various sources including compilation of information available from WHO web pages.
  14. Any other duties assigned by the supervisor.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school education preferably supplemented by training in administrative matters and office practices and procedures.
Desirable: Relevant university degree would be an asset.

Experience

Essential: At least ten (10) years of progressive experience in secretarial / administrative work in an international Organization and preferably in a UN Organization
Desirable: Relevant experience in WHO or another UN agency is an asset. Experience in Oracle-based or other ERP systems an asset.

Skills

  1. Thorough Knowledge of WHO Rules, Regulations and Administrative Procedures.
  2. Good knowledge of computer applications and software including MS Office applications.
  3. Ability to draft reports, correspondence concisely and clearly.
  4. Ability to make good working relationships.

WHO Competencies

  • Teamwork
  • Respecting and promoting individual and cultural differences
  • Communication
  • Knowing and managing yourself
  • Producing results

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Hindi.
Desirable:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 1,630,025 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test and/or an asynchronous video assessment may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
  • Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
  • An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
  • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
  • The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
  • Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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New Delhi, India
This job has expired.