TRANSPORT ASSISTANT

negotiable / YEAR Expired 1 month ago
This job has expired.

JOB DETAIL

Org. Setting and Reporting
This position is located in the Transport Unit/Service Delivery Section of the United Nations Verification Mission in Colombia (UNVMC), in Bogota. The incumbent will be under the direct supervision of the Chief Transport Officer.
Responsibilities
1. Fleet Vehicle Inventory duties: • Monitors distribution of non-expendable transport assets. • Ensures that bi-annual physical inventory of non-expendable transport assets is conducted in accordance with the established procedures and deadlines. • Ensures that records are maintained for non-expendable transport assets, including records in fleet management databases. • Prepares Business Object Reports. • Implements the regular maintenance for vehicles and acts on any needed repairs to keep the unit vehicles operational and in good condition. • Implements the Vehicle Replacement Policy. • Ensures that vehicle write-off cases are processed in accordance with the established procedures and deadlines. • Provides inputs for statistical reports on transport fleet utilization and composition. • Participates in the technical evaluations of bids received from vendors through the Procurement Unit. • Ensures the constant availability of vehicles for temporary assignment in support of vehicles offroad and emergency tasks as directed by the Chief of Unit. • Ensures that transportation equipment is returned in good working order on check-out by the outgoing personnel. • Ensures that monthly trip tickets and Electronic Vehicle Monitoring System (EVMS) statistics of the mission vehicle fleet are processed in accordance with the established procedures and guidelines. 2. Transport Dispatch duties: • Ensures the routine transportation requirements are identified within the area of responsibility. • Analyses transportation requests and supervises route planning and reconnaissance. • Establishes service timetables and driver rosters. • Prepares and disseminates information regarding transport services and transport facilities available to customers. • Ensures the constant availability of vehicles especially when the arrival of VIP and diplomatic personnel is expected and liaise with the protocol unit to ensure smooth and safe transport as directed by the Chief of Unit. • Ensures maximum utilization and effective use of vehicle and driver resources. • Ensures that all mission personnel are aware of the services available to them and communicates any changes that occur. • Ensures the provision of regular shuttle bus services along established routes. • Ensures the provision of ad-hoc transportation services to meet all requirements including staff and equipment movement for operational duty purposes. • Provides transportation briefings to incoming personnel at the check-in. • Ensures that the mechanical conditions of all vehicles and daily maintenance of the shuttle buses are performed. • Monitors the periodic maintenance and repair of the vehicles to ensure the reliability of the transportation service. • Ensures that files and documentation related to assigned duties are maintained and prepares reports for supervisors. 3. Transport Driver Testing / Damage Discrepancy Reporting duties and others: • Monitors contractual performance of vendors and verifies financial invoices. • Participates in the development of the Transport Unit’s/Section’s annual budget proposals. • Participates in the development of the Transport Unit’s/Section’s Standard Operating Procedures. • Participates in the training activities to enhance the capacity of international and national staff members. • Ensures that databases to monitor the Mission personnel in possession of UN driving permits are maintained. • Ensures that driving test assessments are conducted for UN personnel. • Performs other related duties as required.
Competencies
Professionalism: Knowledge of UN financial rules and regulations. Demonstrated use of initiative and ability to make appropriate linkages in work requirements, assess impact on transport operations and anticipate next steps; Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required.
Job – Specific Qualification
A valid driver’s license is required. Please attach copy of the National Driving license in the attachment section. Technical or vocational certificate in mechanical engineering, transportation, logistics or other related fields is desirable. Please attach copy of the certificate in the attachment section.
Work Experience
A minimum of eight (8) years of progressively responsible experience in motor vehicle transport operations or related area is required. Relevant working experience in a United Nations common system field operation (inclusive of peacekeeping, political missions and UN agencies, funds, and programmes) – or similar international organization or non-governmental organization in a conflict or post-conflict environment is desirable. Experience with Enterprise Resource Planning (ERP) systems (i.e. Umoja) is desirable. Experience with Microsoft Power Business Intelligence, data analytics, and reporting is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this position, fluency in English and Spanish (oral and written) is required.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by an informal interview.
Special Notice
• This position is temporarily available until 31 December 2024. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. • The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. • This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. • Candidates interested to work for the United Nations Verification Mission in Colombia may wish to checkout our Realistic Job Preview videos to get an idea of the living and working conditions in different duty stations in Colombia.: https://www.youtube.com/playlist?list=PL- 8SCkVjg-e3073SwTDG1VQf1oLTWfUQ4
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Bogota, Colombia
This job has expired.