Finance Assistant – Treasury (PSA) , UNU , Putrajaya

negotiable / YEAR Expired 5 days ago
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JOB DETAIL

Job description

United Nations University (UNU)

UNU is an international community of scholars engaged in policy-oriented research, capacity development and dissemination of knowledge in furthering the purposes and principles of the Charter of the United Nations. The mission of UNU is to contribute, through research and capacity building, to efforts to resolve the pressing global problems that are the concern of the United Nations and its Member States.

For the past four decades, UNU has been a go-to think tank for impartial research on human survival, conflict prevention, sustainable development, and welfare. With more than 400 researchers in 12 countries, UNU’s work spans the 17 Sustainable Development Goals’ full breadth, generating policy-relevant knowledge to effect positive global change. UNU maintains more than 200 collaborations with UN agencies and leading universities and research institutions across the globe.

About Office/Institute

UNU Centre Administration is responsible for developing and implementing administrative policies governing the UNU and its global network of institutes and programmes. In addition, UNU Centre Administration provide services to internal clients in the areas of financial management, budgeting, human resources management, travel and procurement. UNU Centre Administration is located in Tokyo, Japan, with a global services centre based in Putrajaya, Malaysia.

Job Summary: 

This position reports to the Treasurer and will be responsible for assisting with day-to-day treasury operations. The candidate will work in close collaboration with staff at the UNU Centre and institutes to deliver services successfully.

Responsibilities:

 

1. Provide a wide spectrum of financial accounting services which includes timely and accurate processing of journal vouchers for revenue, receivables, payables, investment transactions, month-end accounts closing and reconciliations.

  • Ensure adequate and relevant documents to support the journal vouchers.
  • Ensure the journal vouchers recorded in the appropriate chartfield.
  • File and archive supporting work papers and documents.

2. Assist with the recording of deposits received from donors/customers.

  • Timely identification and recording of receipts for income application.
  • Ensure adequate and relevant documents provided by the budget owners to support the deposit received.
  • Ensure the revenue recognition recorded in the appropriate chartfield .
  • File and archive supporting work papers and documents.

3. Assist in preparation of financial reports, accounts analysis and bank reconciliations.

  • Ensure the account schedules reconciled to financial statements and all the balances reported in accordance with accounting standards.
  • Ensure all the unreconciled items in the bank reconciliations are reconciled on a timely manner.

4. Execute financial operations in accordance with UNU’s policies, UN Financial Regulations and Rules and established operational practices and ensure compliance with internal control requirements.

  • Full compliance of financial processes and financial records with UN/UNU rules, regulations, policies and strategies.

5. Perform other duties as assigned by supervisor

Key Performance Indicators

  • Timely and quality in recording financial transactions
  • Timely and accurately preparing financial reports and schedules
  • Timely preparing bank reconciliations and resolve all unreconciled items on a monthly basis
  • Timely complete the ad-hoc task or project assigned.

Competencies

Values:

  • Inclusion – Take action to create an environment of dignity and respect for all, regardless of age, culture, disability, ethnicity, gender, gender identity, gender expression, geography, grade, language, nationality, racial identity, religion, sex, sex characteristics, sexual orientation, social origin or any other aspect of identity.
  • Integrity – Act ethically, demonstrating the standards of conduct of the United Nations and taking prompt action in case of witnessing unprofessional or unethical behaviour, or any other breach of UN standards.
  • Humility – Demonstrate self-awareness and willingness to learn from others.
  • Humanity – Act according to the purposes of the United Nations: peace, dignity and equality on a healthy planet.

Behaviours:

  • Connect and Collaborate – Build positive relationships with others to advance the work of the United Nations and work coherently as One UN
  • Analyse and Plan – Seek out and use data from a wide range of sources to understand problems, inform decision-making, propose evidence-based solutions and plan action
  • Deliver Results with Positive Impact – Hold oneself and others accountable for delivering results and making a positive difference to the people and causes that the United Nations serves
  • Learn and Develop – Pursue own learning and development and contribute to the learning and development of others
  • Adapt and Innovate – Demonstrate flexibility, agility and the ability to think and act in novel ways

Requirements

1) Education and certification

  • Diploma or degree in Accountancy, Business Administration, Business Studies or related field.

2) Required skills and experience

  • Diploma with four (4) years OR Bachelor’s degree with two (2) years of relevant working experience; Fresh graduates are encouraged to apply.
  • Proficient in Microsoft Office with good Excel spreadsheet skills;
  • Result-oriented, self-motivated and “hands-on” with the ability to prioritize work and multi-task.

3) Language Requirements:

  • Fluency in English (written and spoken) and Bahasa Malaysia.
  • Knowledge of another UN official working language is an asset.


Remuneration

The successful candidate will be employed under PSA contract. UNU offers an attractive compensation package including an annual net salary (of/in the range of) MYR 41,398.00 – MYR 50,230.00, commensurate with the experience and qualifications of the candidate. Benefits include 30 days annual leave and a health insurance scheme.

UNU is not liable for any taxes that may be levied on the remuneration you receive under this contract. Payment of any such taxes remains the sole responsibility of PSA holders.


Duration of contract

The duration of the initial contract is 1 year. This is Personnel Service Agreement (PSA) contract with UNU, with the possibility for renewal subject to requirements and satisfactory work performance. The combined duration on a PSA contract with UNU may not exceed six (6) years. The mandatory age of retirement for PSA holders is 65 years.


Starting date

Immediate


How to Apply

To apply to UNU, you will not need an account. Instead, we ask that you:

  • Apply via the apply link;
  • fill out the UNU P11 Form (please avoid using similar forms provided by other United Nations organisations);
  • provide a motivation statement (in the P11 form); and
  • answer a few questions that are tailored to the position.You may wish to refer to the UN Values and Behaviours Framework for more information.


Application Deadline

10 June 2024


Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview, background checks, and references.


Special Notice

Staff members of the United Nations University are international civil servants subject to the Rector’s authority. They may be assigned to any of the activities or offices of the United Nations University. The Rector reserves the right to appoint a candidate at a level below that advertised. UNU is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities to apply and become part of the organisation. Applications from developing countries, and from women are strongly encouraged. Eligible internal applicants are also encouraged to apply. UNU has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNU, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.

If you have supervisory function you need to have awareness on gender related issues.


Information about UNU rosters

UNU reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNU at the same grade level and with similar job description, experience and educational requirements.


Scam Warning

UNU does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REQUIRED EDUCATION: Bachelor’s Degree
WORK HOURS: 8 Hours a Day
EXPERIENCE IN MONTHS: 24

Putrajaya, Malaysia
This job has expired.