Project Coordinator , IWMI , Battaramulla

negotiable / YEAR Expired 2 weeks ago
This job has expired.


The International Water Management Institute (IWMI), a CGIAR Research Center is seeking a multi skilled Project Coordinator to join its Headquarters in Battaramulla, Sri Lanka.

DISCLAIMER: Please be advised that the availability of this position is contingent upon the receipt of donor funding.

Job Summary:

The Project Coordinator will support the implementation of the FCDO-funded Water Tracker for National Climate Planning Program. Supported by the Project Lead and Portfolio Management staff, the incumbent will forge an enabling environment among project team members, implementation partners, and key stakeholders for the timely delivery of project outputs, in consultation with the project lead.


  • Oversee the project management execution of a four-year, multi-institution grant agreement, including the deployment of the Water Tracker for National Climate Planning for selected countries to assess the current level of water integration into national climate planning.
  • Support partner contracting and manage partners’ contracts, including financial reporting requirements.
  • Assist conducting due diligence assessments of partners and provide due diligence training and value for money training / support.
  • Provide project management and contractual support to a small team of experts responsible for conducting country assessments, working with state representatives to develop strategies for improving water-related climate adaptation at the national level, and implementing those strategies.
  • Coordinate closely with external monitoring, evaluation, and learning consultants to ensure project activities align with relevant indicators.
  • Assist the Project Lead in the preparation of interim and final project reports, annual workplans, and project budgets.
  • Coordinate financial tracking, reporting, and forecasting in response for FCDO.
  • Provide project coordination support, including organizing project events and meetings.
  • Liaise with internal and external counterparts to promote effective collaboration, monitor project progress of the Water Tracker Program and highlight potential risks to program delivery.
  • Facilitate regular virtual and physical meetings with the project team and implementing partners for coordination and planning.
  • Manage all financial, operational, logistical, procurement, and accounting processes of the project.
  • Monitor project outputs, provide progress-reporting updates on overall project progress, including deliverables and offer administrative support to the Project Lead to ensure adherence to agreed timelines.
  • Coordinate stakeholder engagement arrangements for the Water Tracker Project Director as necessary.
  • Contribute to maintaining program databases detailing contacts, interns, consultants, events, and projects.
  • Maintain and monitor project plans, schedules, work hours, budgets, and expenditures.
  • Organize, attend, and participate in stakeholder meetings.
  • Document and follow up on necessary actions and decisions from meetings.
  • Assess project risks and issues and provide solutions.
  • Ensure stakeholder views are managed toward the best solution.
  • Develop and coordinate data-gathering and monitoring systems to maintain rigorous quality standards.
  • Assist in coordinating partnerships with government and international development partner agencies involved in water resource development and climate change adaptation in Water Tracker countries of operation.
  • Respond to enquiries and correspondence to the AGWA (The Alliance for Global Water Adaptation) Project Director appropriately and in a timely manner.



  • A university degree in environmental science, climate change, policy, or a related scientific discipline relevant to water resources across multiple sectors.
  • Minimum of 8 years of professional experience, including at least 4 years of demonstrated experience in project coordination and management processes with international organizations or other development partners.
  • Demonstrated familiarity with social media platforms and the ability to utilize them for promoting inter-office communications and facilitating information sharing.
  • Experience in preparing scientific information and papers.
  • Proven track record of building and maintaining relationships with diverse stakeholders.


  • Previous experience in water management or climate change with international organizations.
  • A postgraduate degree in a related scientific discipline is preferred.



  • Good organizational skills, with the ability to manage multiple tasks effectively and efficiently.
  • Demonstrated strong communication skills, particularly in preparing correspondence and briefings.
  • The ability to establish priorities effectively and to plan, organize, implement, and monitor work activities with limited supervision.
  • Excellent interpersonal skills, with the ability to establish and maintain effective working relationships in a multicultural and multidisciplinary environment, demonstrating sensitivity and respect for diversity.
  • Proficiency in project management software applications.
  • Proficiency in employing facilitation methods for participatory decision-making and shared vision development with stakeholders.
  • A high level of proficiency in using MS Office and other relevant computer software.
  • Ability to handle sensitive and confidential information with professionalism and discretion.
  • Personal attributes including high standards of conduct, respect, flexibility, and a strong work ethic.
  • Excellent oral and written language skills in English, including effective listening and strong verbal and written communication abilities.


This is a nationally recruited position and only Sri Lankan nationals will be considered. IWMI offers a competitive salary and benefits package, inclusive of health insurance, life insurance, accidental death and dismemberment (AD&D) insurance, and long-term disability coverage. The duration of the contract will initially be for a period of three years with the possibility of extension.

HOW TO APPLY: Apply for the position by following the application instructions at We will be accepting applications through 24:00 (IST) on June 10, 2024 (applications will be reviewed on a rolling basis). Your application must include a CV, cover letter, and three (3) references, which may be contacted if you are shortlisted. Receipt of all applications will be acknowledged, but only short-listed candidates will be contacted.

IWMI believes that diversity powers our innovation, contributes to our excellence, and is critical for our mission. We offer a multi-cultural, multi-color, multi-generational and multi-disciplinary working environment. We are consciously creating an inclusive organization that reflects our global character and our commitment to gender equity. We, therefore, encourage applicants from all cultures, races, ethnicities, religions, sexes, national or regional origins, ages, disability status, sexual orientations, and gender identities.


WORK HOURS: 8 Hours a Day

Battaramulla, Sri Lanka
This job has expired.