Country Coordinating Mechanism (CCM) Ethics Associate , UNDP , Harare

negotiable / YEAR Expired 2 weeks ago
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JOB DETAIL

Background
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The Zimbabwe Country Coordinating Mechanism (CCM) was established in response to requirements and recommendations of the Global Fund (GF) to Fight AIDS, Tuberculosis and Malaria where GF processes at country level should be led by multi-stakeholder structures.  As such, the CCM is the primary partner of the GF at country level and the highest decision-making authority on GF processes at country level from grant application through to grant closure. Membership of the Zimbabwe CCM is drawn from a variety of stakeholder groups among them Government, Civil Society Organisations, Private sector, Faith Based Organisations, people living with and affected by the three diseases (HIV, TB and Malaria), bilateral and multilateral development partners.

The Zimbabwe CCM plays several key roles, including creating funding requests, nominating Principal Recipients, and overseeing grant implementation. In carrying out their work, CCM members follow the highest standards of ethics and integrity since ethical and responsible decision-making by CCMs is key for the success of Global Fund programs in countries. Therefore, CCM members need to apply the highest standards of conduct in their work to prevent, detect, and respond to conflicts of interest, unethical conduct and prohibited practices, as ethics and good governance contribute to the country’s ability to deliver on the global mission to eradicate TB, HIV and Malaria. Evidence and experience illustrate that improved ethical conduct and conflict of interest management lead to greater trust and improvements in CCM functioning, and contribute towards more robust funding requests, improved grant oversight and ultimately better programmatic performance and health impact.

The CCM is supported by a Secretariat, which comprise of the Executive Secretary, Oversight Officer, Ethics Associate and Administrative Assistant. The mandate of the CCM Secretariat is to support the CCM in executing its functions. The Global Fund has provided additional funding for the engagement of the CCM Ethics Associate, to strengthen the ethics function of the CCM.

Job Summary:

The CCM Ethics Associate, reports to both the CCM Executive Secretary and the CCM leadership. The CCM Ethics Associate works with the existing CCM Management, Ethics and Human Resources Committee. The role of the CCM Ethics Associate is to support the Operations function of the CCM which includes ensuring ethical leadership and conduct and to support the CCM in its goal to coordinate national disease programs at the country level, in support of ending the epidemics and achieving Sustainable Development Goal 3;  to contribute to the strategic functioning of a CCM by promoting ethical conduct and decision-making in all CCM activities; to lead the ongoing enforcement of the  Code of Ethical Conduct (focusing on conflict of interest management, ethical decision-making and behaviors) to support the Global Fund’s ethical values; and to support the CCM in its shared responsibility for preventing and responding to sexual exploitation, abuse and harassment and related abuse of power in the context of Global Fund programs.

The specific areas of responsibilities for the CCM Ethics Associate position are:

Responsibilities:

Support Values and Principles driven actions and  behaviours;
  • Monitoring CCM activities and deliberations to ensure the respect of the Values and Principles included in the CCM Code of Conduct.
  • Support CCM Chair in ensuring ethics considerations are embedded in decision-making processes.
  • Providing advice, ongoing guidance and support to all CCM members, CCM Leadership, Main CCM Committee and CCM Secretariat on CCM day to day operations.
  • Ensuring all members are trained and aware of their role and responsibilities with training sessions and regular communications.
  • Tracking the completion of the CCM Code of Conduct e-learning modules by all CCM members.

Support in ensuring Conflict of Interest (CoI) management.

  • Ensuring all members have updated CoI Declarations on record.
  • Pre-screening meetings agendas against CoI declarations; identifying perceived, potential or actual CoI and informing the CCM Chair.
  • Supporting the CCM Chair with managing and mitigating identified CoI before, during and after meetings.
  • Ensuring the appropriate documentation including CoI declarations, meeting minutes and the management of these documents.

Support in ensuring adherence to Policies and Procedures.

  • Support the Chair of the CCM in ensuring the adoption and implementation of the Code of Conduct by the CCM as a body, by all CCM members and for new members going forward and documenting the adoption.
  • Support in periodically reviewing the existing governance documents, reviewing as needed and endorsed by the CCM (by-laws, CoI procedures and declaration forms) and that they reflect the CCM Code of Conduct.

Support in ensuring accountability in case of alleged or reported  breach to code of conduct. 

  • Ensuring CCM Code of Conduct breaches are appropriately and timely reported, addressed and documented.
  • Promoting and supporting compliance with the Whistle-blowing Policy (Duty to Speak Out);
  • Supporting the response to potential ethical misconduct, including advising on investigations.
  • Initiating or supporting actions taken to prevent, manage and sanction CCM Code of Conduct breaches.

Support in ensuring adherence to Protection from Sexual Exploitation Abuse and   Harassment (PSEAH) policy.

  • Supporting the CCM in its shared responsibility for preventing and responding to SEAH, child protection, and related abuse of power in the context of Global Fund programs.
  • Supporting fund recipients in the execution of their PSEAH obligations and overseeing their ongoing adherence to the PSEAH requirements and expectations in the Code of Conduct for Recipients.
  • Developing and managing an in-country awareness campaign related to PSEAH, with the support of the Global Fund Ethics Office.
  • Supporting the integration of PSEAH interventions during Country Dialogue and Grant Making, where appropriate.
  • Serving as the in-country point of contact for the Global Fund on matters of PSEAH and coordinating the PSEAH Focal Points at the Principal Recipient level.
  • Acting as a “safe space” for in-person reporting of SEAH allegations and ensuring that the same exists across implementers.
  • Where available, joining and participating actively in any in-country PSEA networks.
  • Mapping and maintaining up-to-date referral pathways for victim/survivor support referrals.
  • Liaising on victim/survivor support needs with the Global Fund’s Victim Advocate and In-Country Support Coordinator, where appropriate.
  • Providing expertise on PSEAH to the CCM, including support and guidance to the CCM leadership.
  • Organizing an annual PSEAH training for CCM members, with the support of the in-country PSEA network and the Global Fund.
  • The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies
Core 
  • Achieve Results:     LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
  • Think Innovatively:     LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
  • Learn Continuously:     LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
  • Adapt with Agility:     LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
  • Act with Determination:      LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
  • Engage and Partner:     LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
  • Enable Diversity and Inclusion:     LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross Functional & Technical  Competencies

Business Direction & Strategy 

  • System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Business Management 

  • Partnerships management: Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies.
  • Monitoring: Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.
  • Risk Management: Ability to identify and organize action around mitigating and proactively managing risks.
  • Project Management: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.

Finance 

  • Budget Management: Ability to support budgetary aspects of work planning process, drawing and management of team budgets.

Ethics 

  • Ethics Advice and Guidance: Ability to quickly analyze complex fact patterns and provide comprehensive, sensitive and confidential ethics advise and guidance.      

Requirements:

Education:
  • Secondary education is required, OR
  • University Degree in Ethics, Law, Business Ethics, Bachelor of Arts, Social Science Degree, or equivalent field will be given due consideration, but it is not a requirement.>
Experience:
  • A minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of relevant experience in Ethics, Compliance, or a related field, with proven experience in conducting training on ethics, compliance, or PSEA issues

Required:

  • At least Five (5) years solid experience of strategic, organizational, and management issues.
  • Proven ability to communicate and interact diplomatically with high-level officials from the government, NGOs, UN agencies, the private sector and in-country PSEA network members.
  • Demonstrated experience in high degree of organization initiative, political awareness, and knowledge of public health issues.
  • Proficient in Microsoft Office applications, email, internet and websites.

Desired Skills:

  • Experience working in program planning and management, and/or equivalent experience.
  • Experience working in PSEAH or a related field, or in the prevention of/response to issues of misconduct.
  • Experience and understanding of Global Fund processes and its funding model.
  • Work experience and/or background with government or private sector.
  • Knowledge of the CCM, ethical principles and frameworks
  • Experience and robust understanding of Governance and Ethics matters.

Required Language

  • Fluency in written and spoken English.
  • Knowledge of Shona and/or Ndebele is required.
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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REQUIRED EDUCATION Secondary Education
WORK HOURS: 8 Hours a Day
EXPERIENCE IN MONTHS: 72
Harare, Zimbabwe
This job has expired.