Who are we?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

DRC Syria

DRC has been actively operating in Syria since 2008 mainly supporting refugees. In June 2012, DRC was authorized by the Syrian Ministry of Foreign Affairs (MoFA) to expand its humanitarian efforts and provide assistance to IDPs and the vulnerable resident population countrywide. Since then, DRC activities have been focused on NFI distributions, Shelter, WASH, Protection, Education, Livelihoods and Mine Risk Education in six Governorates (Damascus, Rural Damascus, Dara’a, Aleppo, Hama, and Homs). While Protection/community service activities are provided to beneficiaries throughout our six Community Centers.

About the job

The CC Finance Coordinator t is responsible for financial management and compliance of the CMU’s implementation of a 5 M usd programme funded by danida/SDC and other various donors. This position requires a high level of financial planning, compliance, budgeting management, partnership management and strong coordination and communication skills to support the (consortia) partners and ensure effective and efficient financial management for the consortia and partnerships.

Duties and Responsibilities

Compliance

• Provide Compliance oversight for the consortium, ensuring awareness and adherence of donor’s regulations, staying abreast of changes in regulatory environment related to donor/ grant compliance and internal guidelines shared with all related partners (with updates to guidance to partners as needed)
• Review partner procurement and program transactions, contracts and other documents for compliance requirements, including anti-fraud and diversion, and ensure these requirements are met
• Support development and maintenance of consortia risk register(s)
• Provide compliance guidance and tools and consultations to partners on a demand-driven basis
• Ensure all partners are updated on main finance decisions and new policies adopted by the CMU, DRC and the donor
• Effective support for the day to day financial implementation of the project and support given to consortium’s partners, answer their inquiries and provide advise as needed
• Support development of solutions with partners that are compliant, yet facilitate the achievement of the partnership strategy
• Refine, develop and improve operational approaches, compliance and systems to build and deliver the most effective and sustainable interventions.
• Prepare and maintain internal and donor compliance-related reports
• Ensure timely and accurate submission of compliance-related partnership information requests to the donor, DRC HQ and/or other key stakeholders

Sub-Grant Management

• Support Grants teams to ensure sub-grant agreements are issued, managed and monitored in accordance with sub-grant regulations
• In partnership with Grants team members, ensure programming complies with DRC procedures on sub-grant management, including ensuring all relevant information is updated in DRC financial system
• Support follow-up on all sub-grant compliance issues, audits and document resolutions
• Ensure compliance with all partner audit requirements, including the provision of support to partners during preparation and the conduct of the audit and follow-up as necessary
• Support Grants team to review partnership financial close-outs, including ensuring that all requirements of the sub-grant agreement have been met and that sub-grant funds have been properly settled

Financial Management

• Provide Financial Management of the consortia and partnerships to ensure strong budget management among the partners and compile and deliver financial reports on consortia financial situation
• Lead audit process
• Review and process partner payment requests
• Review partner financial reports, perform verifications, support with issues based on financial review, sign-off on final versions, and ensure reports are submitted to HQ on time
• Update monthly top-line and quarterly financial tracking tools
• Effective support for financial implementation of the projects and support given to (consortia) partners
• Ensure all partners are updated on main finance decisions and new policies adopted by the CMU, DRC and the donor
• Track and review budget change requests including re-allocations, re-bookings and ensure compliance with the approved budget and level of flexibility given by the donor
• Monitor, investigate and document overspending and underspending in budget lines by the CMU and projects partners and recommend corrective actions when needed
• Manage timely payment of installments by the donor and to the partners
• Effective support for the day to day financial implementation of the project and support given to consortium’s partners, answer their inquiries and provide advise as needed
• Field visits and verifications in coordination with partners’ financial focal points (if needed)
• Prepare and review budget for amendments and/or new programming in close coordination with partners, Management Unit team and DRC Finance
• Support Finance Unit department on other ad hoc task

DRC Dynamics ERP system

• Support the Finance to use DRC Dynamics in its full capacity
• Ensure proper application of ERP finance processes in the country
• Apply reports and data analytics from ERP system to improve performance in the country

Experience and technical competencies: (include years of experience)

• At least 5 years of experience in finance management roles, including accounting, internal/external audit,
• Experience working for a leading INGO, with in depth knowledge of donor requirements, especially Danida, SDC, Sida, and other European donors
• Experience working with Consortium’s and partnerships (preferable)
• Demonstrable strategic thinking and leadership ability
• Experience with financial and grant management systems
• Excellent analytical and critical thinking ability
• Excellent communication, interpersonal and influencing skills with a well-developed ability to motivate and persuade at high levels
• Proven ability to lead and work effectively with others to achieve results
• Understanding and experience of institutional fundraising
• Experience with Microsoft Dynamics (preferable)
• Flexible approach to manage and prioritize a high workload and multiple tasks with tight deadlines
• Confident & proficient in the use of MS Office, and advanced Excel proficiency.

Education:

• Higher Education in Finance & Accounting or related fields
• A postgraduate degree or advanced professional qualification in Finance (Advanced Certificate in Accounting and Finance, Certificate in Business Accounting, etc.) (preferable)

Languages:

Arabic & English (Fluent)

In this position, you are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

We offer

Contract length: Until 31-December-2024

Level: Non-management G1

Location: Damascus- Syria

Expected Start date: ASAP.

Application process

Interested? Then apply for this position by clicking on the below link:

Consortia Finance Coordinator – Application Form (hr-manager.net)

All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV only applications will not be considered.

Applications close 17-June-2024.

Applications will be reviewed on a rolling basis, DRC reserves the right of conducting tests and interviews before the closing date, and can close the advertisement earlier in case of finding a suitable candidate.

Need further information?

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.

For further information about the Danish Refugee Council, please consult our website www.drc.org