WHY JOIN WFP SOMALIA

In Somalia, the World Food Programme provides food assistance for nutrition, livelihoods, and relief through the hard work of more than 650 employees who contribute towards making Somalia hunger free in close partnership with local partners.

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

POSTING DATE:

Opening date: 4th June 2024. Closing date: 17th June 2024.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

WHAT WILL YOU DO?

• Making the archives (electronic and physical) easily accessible to a wide range of users.
• Ensure that all records that are stored electronically are listed in a coherent way and under set sections.
• Evaluating, selecting, retrieving, and arranging both electronic and physical archives.
• Storing and effectively preserving the perishable documents that are required so.
• Contribute to the development of a tagging and filing system, using international and national good practices, to ensure that the contents of the scanned files are easily accessible and searchable.
• Contribute to the development of the archiving database.
• Prepare record-keeping systems and procedures for archival research and for the retention or destruction of records.
• Support the maintenance of office files, documents, and records in accordance with established systems and processes so that information is current and readily available for staff.
• Undertake standard data entry tasks in accordance with defined systems, to ensure information is organized and readily available for the business team.
• Ensure timely and proper disposal of the records as per the related policies and procedures.
• Perform any other related tasks as may be assigned by supervisor.

DO YOU MEET THE MINIMUM REQUIREMENTS?

Education:

• Completion of secondary school education.

Experience:

• Three or more years of experience in general administrative work within Government Institutions, UN environment, international Organization or private sectors.

English proficiency:

• Intermediate level in oral and written communication in English and fluency Somali.

ARE YOU COMPETENT FOR THIS JOB? KNOWLEDGE AND SKILLS DESIRED:

• Knowledge of archival principles, procedures, and standards.
• Familiarity with database management and cataloging.
• Experience in preservation and conservation techniques
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Must display a high level of honesty and integrity due to the fact that he/she may be in a position to deal with sensitive information archiving.
• Must be proactive in the line of duty.
• Should have a clear understanding of customer service guidelines/principles.
• Ability to multi-task and respond simultaneously and in a timely fashion to job requirements.
• Ability to maintain accurate and precise records.
• High sense of responsibility and punctuality.
• Ability to communicate clearly both orally and in writing.
• Ability to work in a multicultural environment.

TERMS AND CONDITIONS

Contract Duration: 1 year (Initial)

DEADLINE FOR APPLICATIONS

Closing date: 17th June 2024.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.