Position open only to staff of the
United Nations in Madagascar
Position Title | Administration Officer |
Grade | NOB |
Contract Type | Fixed-Term |
Duration | One year (renewable) |
Unit | Administration |
Duty Station | Antananarivo |
Opening date | Le 04 juin 2024 |
Closing date | Le 17 juin 2024 |
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply without regard to race, color, national origin, ethnic or social origin, genetic information, sex, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
The United Nations World Food Programme is the world’s largest humanitarian agency fighting global hunger. WFP’s mission is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works around the world to ensure that no child goes to bed hungry and that the poorest and most vulnerable, especially women and children, can access the nutritious food they need.
WFP’S MANDATE AND INTERVENTIONS IN MADAGASCAR
In Madagascar, WFP is supporting the government’s efforts through an assistance strategy to respond to the humanitarian emergency, strengthen community resilience and support sustainable development efforts. In collaboration with government agencies, non-governmental organizations (NGOs) and UN system partners, WFP, organizes cash or in-kind transfers to meet the food needs of families affected by climatic hazards, provides school meals that promote access to education for girls and boys, supports the prevention and treatment of malnutrition, and provides technical and financial support to groups of small agricultural producers to improve their production and access to the market.
WFP also provides the air transport service, ensuring safe, reliable and cost-effective transport for humanitarian and development actors to other parts of Madagascar.
ORGANISATIONAL CONTEXT: | These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders in the field typically report to the Country/Deputy Director or the designate. Job holders in RBs or HQ typically report to the Deputy Regional/Division Director or the designate. Job holders operate with a high degree of independence, manage more junior staff to ensure that administrative objectives are achieved in full. They are heavily involved in day–to-day activities and analytical work. |
JOB PURPOSE: | To contribute to daily planning and delivery of quality, customer-focused, value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP’s strategy. |
KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):
OTHER SPECIFIC JOB REQUIREMENTS (details to be determined by Post Managers):
This section is optional to describe other duties, skills & knowledge required for the specific job.
WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR
Leads by Example with Integrity |
Upholds WFP values, principles, and standards
Demonstrates and encourages others to uphold the WFP values, principles and standards
|
Respects others and values diversity
Values diversity using respectful and inclusive language, and encourages others to do the same
|
Stays focused and calm under pressure
Stays focused and calm when under pressure, encourages others to do the same, and offers guidance and support to manage difficult situations |
Demonstrates humility and a willingness to learn
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Demonstrates humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and pursuing opportunities to develop |
Drives Results and Delivers on
Commitments |
Delivers results for maximum impact
Identifies and aligns objectives to the required outcomes, holding self and/or others accountable for the delivery of results for maximum impact |
Delegates appropriately
Delegates responsibly and provides appropriate support empowering others to deliver results |
Adapts readily to change
Responds readily to change in different contexts and adapts accordingly |
|
Fosters Inclusive and Collaborative | Is inclusive and collaborative
Promotes inclusive teamwork and psychological safety by encouraging colleagues to collaborate by sharing ideas and openly raising issues |
Gives timely and constructive feedback
Supports development for others by giving timely and constructive feedback |
Builds and shares new perspectives
Seeks out, trusts and listens attentively to diverse views to capture, learn, build and share new perspectives |
|
Applies Strategic
Thinking |
Communicates and
fulfils WFP’s vision
Communicates and fulfils WFP’s vision and operational outcomes to deliver meaningful solutions |
Embraces curiosity and new ways of doing things
Demonstrates curiosity, designs and implements new ways of doing things when relevant |
Analyses and evaluates data
Gathers data and Advertisement
different perspectives, shares knowledge and uses evidence to inform decision making |
Considers the impact of decisions
Implements decisions, considering the risks and implications of actions for teams, projects and other initiatives |
Builds and
Maintains Sustainable Partnerships |
Builds partnerships
Initiates and builds partnerships by identifying and promoting opportunities for mutual areas of interest and benefit
|
Collaborates to
deliver common objectives
Collaborates with partners to deliver common objectives by sharing information and cocreating innovative solutions with beneficiaries when appropriate |
FUNCTIONAL CAPABILITIES:
Capability Name | Description of the behaviour expected for the proficiency level |
Business Support Services & Reporting
|
Applies strong ability to identify country level requirements and develop customer focused solutions and action plans. Communicates data-based findings in a highly impactful way that is tailored to the audience. |
Internal Controls & Risk
Management for Administration and Engineering |
Demonstrates in-depth knowledge of internal controls and proper accounting procedures and systems to recommend improvements where necessary to address current weaknesses, mitigate risks to mission-critical WFP operations and maximise client satisfaction. |
Resource Management for
Administration and Engineering |
Oversees staffing for HQ and Field resources at the programme level, taking resource usage trends and forecasting data into account. |
Specialised Knowledge in
Administrative Services |
Applies advanced theoretical understanding of administration best practice, concepts and principles and thorough knowledge of WFP standards , processes and infrastructure to ensure continuous improvement in the provision of efficient and effective administration services, resolving complex issues as they arise. |
Customer Focus | Proactively monitors performance and delivers high quality service to meet the needs of customers, requesting customer feedback and taking ownership of customer problems that arise. Pre-empts needs of customers based on experience. |
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
STANDARD MINIMUM ACADEMIC QUALIFICATIONS:
Education: Advance University degree in Business/Public Administration, Engineering, or other relevant fields relating to office management and administration. or First University degree with 5 years of related work experience and/or training/courses?
Experience: At least 3 years of working experience in the related field
Language: Fluency (level C) in English language and the duty station’s language, if different.
DEADLINE FOR SUBMISSION OF APPLICATIONS: JUNE 17, 2024
QUALIFIED FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY
WFP has a zero-tolerance approach to behaviors such as fraud, sexual exploitation and abuse, sexual harassment, abuse of power and discrimination. All selected candidates will be required to adhere to WFP’s standards of conduct and will therefore be subject to rigorous background checks either internally or by the intermediary of third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may result in disqualification or dismissal.
WFP will not seek payment at any stage of the recruitment process, including at the offer stage.