Description

Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org

ITS Vice Presidency Context:

The Information and Technology Solutions (ITS) Vice Presidential Unit (VPU) enables the World Bank Group to achieve its mission of ending extreme poverty and boost shared prosperity on a livable planet by delivering transformative information and technologies to its staff working in over 150+ locations. For more information on ITS, see this video: https://www.youtube.com/watch?reload=9&v=VTFGffa1Y7w

Information Governance and Archives (ITSAR) Context

ITSAR protects the institutional memory of the WBG; we aspire to transform information governance across the entire lifecycle of information to foster transparency and accountability; and we illuminate World Bank history to enable effective and accountable WBG operations. ITSAR is responsible for: Management of Records Policy (including advisory services, policy compliance outreach and training, appraisal / retention schedules, and requirements for systems); providing records management support to World Bank Institutions and staff; off-site records center services; implementation of the World Bank Policy on Access to Information (ATI); crafting knowledge products and discovery tools that promote the history of the World Bank and the archival holdings; and the preservation and intellectual control required to maintain access to archival records.

We are a diverse and inclusive team that solves challenges with creativity and curiosity, embraces technology to increase the impact our archival holdings can create, and brings effective information governance to the World Bank’s current information assets. We provide meaningful work, an open and collaborative environment, innovative and interesting challenges to solve, and an opportunity to develop your skills while contributing to the mission of the World Bank. We value collaboration, openness, curiosity, and perseverance! For more information about ITSAR, visit https://www.worldbank.org/en/archive/aboutus.

Duties and Accountabilities

The successful candidate will be responsible for arrangement and description of WBG Archives holdings and the development, implementation, and maintenance of a comprehensive strategy for the preservation and management of audio-visual materials, including still images, motion pictures, video, and audio recordings in both analog and digital formats. This role involves crafting and regularly updating preservation policies to ensure the long-term safeguarding of these materials. The ideal candidate will possess a deep understanding of archival theory and practice, particularly as it pertains to audio-visual materials, be adept at employing innovative technologies and methodologies to enhance the archive’s operations, and be proactive in advancing the archives’ mission, adept at engaging with a variety of media formats, and committed to making archival content available, relevant, and meaningful.

Arrangement and Description

•Responsible for the arrangement and description of fonds held by the World Bank Group Archives. This includes creating hierarchical arrangements using functional analysis, and describing records according to the International Standard for Archival Description (ISAD(G)) and specific World Bank Group Archives rules.

•Process, arrange, describe, and make available analog and born digital records and support the development and implementation of the Digital Vault (Preservica).

•Perform detailed research on the organizational and functional history of World Bank departments, for the completion of administrative histories according to the International Standard on Archival Authority Records (ISAAR).

•Execute complex data searches and exports from the Archives’ business system to assist functional analysis and to determine the scope of the fonds.

•Enter archival arrangement and description data into the Archives’ business system and ensure accurate export of the data to the public web.

•Implements storage, protection and preservation plans by describing, classifying, developing and assigning metadata for complex electronic and analog information resources following guidelines. Contributes to continual updating, cataloging or profiling guidelines and framework.

•Support the Donated Materials program by communicating with former staff, accessioning records from private residences, processing and describing accessioned records, and creating and finalizing a Deed of Gift.

•Support the Access to Information (ATI) team through regular updates on arrangement and description and knowledge product creation activities, participating in reference interviews, and helping to identify records responsive to researchers’ requests.

Management and oversight of the WBG Archives’ audio video collection

•Develop, implement, and upkeep a preservation and management strategy for still pictures, motion pictures, video and audio tape materials (analog and digital form).

•Oversee and maintain the WBG Archives multimedia site (AEM), ensuring it remains a robust and user-friendly resource.

•Collaborating with the Arrangement and Description Archivist, expand accessibility of AV collections, making them easily available to users.

•Prioritizing and selecting key audio-visual collections for digitization to make digital surrogates available online via the Multimedia site.

•Work closely with technical teams to integrate artificial intelligence solutions for the detection of sensitive content within the audio-visual collections, preparing them for secure publication on the Multimedia site.

•Managing the internal and external usage of collection images, handling requests for research, publication, and publicity in partnership with the Copyright team.

•Provide expertise around copyright and privacy as it applies to the use of archival media; applying standards and best practices to promote both the preservation of, and access to, these resources.

Archives Discovery tools

•Contribute to advancing the WBG Archives’ archival holdings in support of the research community and beyond through the creation and promotion of discovery products/platforms and other outreach engagements.

•Promote and memorialize events, celebrations, anniversaries, etc., in the Bank by responding to internal requests for archival and online resources; liaise with units to determine best way to use materials.

•Identify innovative methods to modernize and repurpose existing research and educational materials, ensuring they are accessible and relevant to contemporary audiences.

Selection Criteria

•Bachelor’s or Master’s degree in Archives, Records Management, Information Science, MLIS (or equivalent) with a concentration in archival studies or related field with 2 years relevant experience OR equivalent combination of education and experience.

•A minimum of 2 to 5 years of relevant experience in arrangement and description projects using the International Standard for Archival Description (ISAD(G)) or the Rules for Archival Description (RAD) is required.

•Applied experience working in an archives, preferably working directly with non-textual media (film, sound recordings, photographs, audiovisual materials).

•Awareness of best practices and emerging standards related to the preservation of analogue film, sound recordings, photographs, and digital preservation standards of digital audiovisual material.

•Demonstrated experience in processing and providing access to archival records within an automated work environment.

Required Skills and Abilities

•Knowledge of and experience with AtoM, Preservica, Adobe Experience Manager (AEM) an asset.

•Applied experience managing media archives in both analog and digital formats, and a capacity to contribute to digital preservation efforts and policy development.

•A strong sense of responsibility and reliability; ability to undertake diverse and complex assignments with minimal supervision.

•Excellent multitasking and organizational skills; ability to plan and prioritize own work, as well as within the context of the needs of the team and resolve competing demands and deadlines; take initiative in thinking about next steps.

•Excellent problem-solving abilities and keen attention to detail.

•Proven ability to develop and maintain good working relationships with staff at different levels across the organization; ability to interact with discretion and diplomacy in a constructive and professional manner; ability to collaborate with other team members and contribute productively to the team’s work and output.

•Excellent verbal and written communication in English a must; command of other languages is highly desired.

•Flexibility towards work environment changes and emerging opportunities.

•Ability to work under pressure and to adapt quickly in a changing environment.

•Curiosity and interest in economic development history and multilateralism.

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC, including our values and inspiring stories.