Application deadline is 2:00pm EDT on Friday, 21 June 2024.

For full job description CLICK HERE.

Position Status: Temporary

Activity Rate: 100%, 37.5 hrs. per week

Salary Grade: Level 11 on the MSF Canada Salary Grid $53,100 per year (non-negotiable)

Status: Must be legally authorized to work in Canada; MSF Canada will not provide support for applicants outside of Canada

Benefits: Health Spending Account, Lifestyle Spending Account, group insurance (Life, Dependent Life, AD&D), Peace of Mind plan (i.e. prescription drugs, accidental dental, hospital care, etc), 5% RRSP contributions (no matching required), starting 4 weeks’ Vacation/year, flexible work hours, annual professional development budget, Employee and Family Assistance Program (EFAP), and a positive and innovative office culture grounded in our core values of humanity, integrity and results.

Impact Statement

The Human Resources Assistant plays a vital role to help maximize the daily efficiency and functioning of the Human Resources Shared Services (HRSS) and the People & Culture (P&C) teams. This role provides high-level administrative support using a variety of HR systems, for crucial services such as talent acquisition, contracting, payroll, employee onboarding and offboarding and Learning & Development.

About the HR Department

MSF Canada’s Human Resources Department is a people-focused team, responsible for supporting employees across departments, in two offices, remotely across Canada, and in international assignments, within various functions and disciplines -managing a full life cycle, from recruitment to offboarding.

Key Responsibilities

• Talent Acquisition + Employee On- and Offboarding
• HR Systems Support
• Special Projects and Communications

Job-Specific Competencies

• Human Resources Operations: Knowledge of human resources (HR) policies, operational processes, and considerations; ability to implement HR related tasks, processes, and projects to ensure that day-to-day operations run smoothly. Proficiency Level: 1
• Standard Operating Procedures: Knowledge of established standard operating procedures (SOP) and ability to design, implement and evaluate standard operating procedures affecting daily and strategic business operations in order to increase operational efficiency. Proficiency Level: 2

Core Competencies

• A Commitment to MSF’s Principles; The commitment to provide medical assistance to populations in distress, observing the principles of humanitarian action and medical ethics, and the willingness to direct their interest and behaviours towards the social mission of MSF. Proficiency Level: 1
• Accuracy and Attention to Detail; Understanding of the necessity and value of accuracy and attention to detail; ability to process information with high levels of accuracy. Proficiency Level: 1
• Service Orientation / Relationship Management; Knowledge of the techniques and the ability to establish and maintain healthy working relationships with clients, vendors, and peers. Proficiency Level: 2
• Cross-cultural Awareness; The capacity to acknowledge, respect and integrate cultural differences in a way that facilitates the achievement of MSF’s objectives. Proficiency Level: 2
• Behavioural Flexibility; Adapts behaviours to the needs of the situation. Proficiency Level: 2

Knowledge and Experience

• Experience with, and knowledge of, Canadian HR practices and legislation
• Demonstrated experience in an administrative or professional office support role
• Experience dealing with confidential documentation and personal information
• Experience in Office 365
• Familiarity with workforce management software (e.g. HERO or Ceridian Dayforce)

Education, Certifications and Languages

• Education or training with a focus on Human Resources, Business Management or a combination of relevant transferable education and experience
• Fluency in spoken and written English
• French language an asset

NOTE: Any questions or concerns regarding accommodation and accessibility may be addressed to ask.hr@toronto.msf.org.