Background and Organizational Context
backgrounds.
Position Purpose
Key Duties and Accountabilities
1.) Support implementation of operational strategies in alignment with governing rules and regulations and with a focus on consistency and quality.
Example of Duties:
2.) Provide support for Assets Management.
Example of Duties:
3.) Provide support for effective administrative and financial control in the Country Office.
Example of Duties:
4.) Provide appropriate and required administrative and logistical services to the Country Office, as assigned
Example of Duties:
Prepare routine correspondence, faxes, memoranda and reports in accordance with CO SOP
5.) Support knowledge building and sharing in the Country Office.
Example of Duties:
Provide sound contributions to knowledge networks and communities of practice.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization
Supervisory/Managerial Responsibilities: NA
Education
Secondary Education is required, OR
A university degree in logistics, administration or relevant related area will be given due consideration, but it is not a requirement.
Experience, Knowledge, and Skills
List:
Essential Knowledge of Logistical procedures relevant to UNCT and Libyan Government and technical skills of MS Word and using online platforms is desired
Arabic and English languages are required
Expected Demonstration of Competencies
Core
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Thematic Area
Name
Definition
Business Management
Customer Satisfaction/Client Management
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. · Provide inputs to the development of customer service strategy. · Look for ways to add value beyond clients’ immediate requests. · Ability to anticipate client’s upcoming needs and concerns.
Administration & Operations
Documents and records management
Overall document (hard or electronic) management; registry and retention policy including storing and archiving
Administration & Operations
UN travel documents
Knowledge of regulatory frameworks and processes related to UN travel documents; ability to facilitate the insurance of UN travel documents for UNDP and UN agencies; processing of visas, and ensure oversight and endorsement
Administration & Operations
Management of shipments ·
Knowledge of regulatory frameworks and processes related to management of shipments, including contracting of shipments for staff members who travel on initial appointment, reassignment and repatriation
Administration & Operations
Events management (including retreats, trainings and meetings) ·
Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc
Administration & Operations
Assets management
Knowledge of policy & procedures on PP&E; ability to prepare financial statements on PP&E; maintain Asset Management Module in ERP, Asset Dashboard; develop supporting tools for assets certification and further enhancements for AM module; design and run training programs, etc. on assets management and assets recording; run AP-AM interface; perform AP-AM-GL reconciliation; perform analytical review of AM reports and asset information to ensure completeness and accuracy of asset information
Keywords
Administrative business processes
Asset Management
Procurement and customs clearances
Logistics
Knowledge sharing
Document management