Grade

GS6

General Service

Reason

Temporary > Temporary Assignment/ Appointment

H (no hardship)

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2024-07-01

2024-12-31

June 24, 2024

Standard Job Description

Human Resources Planning Associate

Organizational Setting and Work Relationships
The Human Resources Planning Associate is part of the Strategic Workforce Planning Section of the Human Resources Operational Partnership Service (HROPS) of Division of Human Resources (DHR).
The incumbent normally functions under direct supervision of a HR Planning Officer. S/he works quite independently on regular assignments with an oversight from the supervisor, who provides general guidance and work plans for identifying work priorities and appropriate approaches.
The incumbent liaises with the Divisions and the Regional Bureaux as well as with the Country and Multi-Country Offices in the Field to exchange information on issues related to Strategic Workforce Planning, Organizational Design, Job Evaluation and Succession Planning. S/he provides guidance and assistance to HR Associates/Officers and position managers on these issues, as required.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties
– Provide guidance to staff and managers on administrative procedures and process flows related to HR planning.
– Assist in various administrative and human resources tasks (attendance record, travel arrangements, preparation of travel authorisation, claims, stationery requests, DSS forms, etc.) within the respective Unit.
– Draft emails on HR planning related queries and routine matters. Prepare correspondence for signature of the supervisor, checking attachments and ensuring distribution to all concerned parties.
– Coordinate the filing system in the AoR; in particular the archiving system on an on-going basis, for all HR planning related files.
– Maintain database (electronic or hard copy) of HR planning related documents within the AoR.
– Assist in the preparation of meetings, workshops and briefings on HR planning related issues, including booking meeting rooms, making teleconference arrangements, collection of documentation for briefing kits and other materials.
– Liaise at an appropriate level with other units/sections, HQ divisions, regional representations and country/multi country offices, as applicable, to facilitate the work of the Section.

For positions within Organizational Design and Job Evaluation Unit only
– Research all available data pertinent to positions under review and make sure that all background data is made available to HR Planning Officers prior to submission of the documents.
– Receive, read, register, distribute and file job descriptions and other related documents on on-going job classification activities, ensuring the safe-keeping of files.
– Create Job Codes and Non-person Profiles in MSRP.
– Verify the job attributes of positions due for advertisement in the compendia and make sure that all classified positions have valid job attributes; identify and affect the required modifications in the system.
– Contribute to the maintenance of the Unit’s mailbox.
– Update positions tracking system and ensure that it is up-to-date at all times.

For positions within Strategic Workforce Planning Unit only
– Assist in execution and monitoring of strategic workforce planning processes and programs.
– Work closely with other colleagues in the Strategic Workforce Planning Section on joint projects, meetings and presentations.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
Minimum Qualifications.

– Perform other related duties as required.

Education & Professional Work Experience
Years of Experience / Degree Level
For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable

Certificates and/or Licenses
Human Resources,
Business Administration;
or a related field.
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential: Previous job experience relevant to the Human Resources function.
Desirable: not specified

Functional Skills
CO-Drafting and Documentation
UN-UN/UNHCR Administrative Rules, Regulations and Procedures
HR-Job Design concepts and techniques
HR-PeopleSoft Human Capital Management
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

The Human Resources Planning Associate is part of the Strategic Workforce Planning Section of the Human Resources Operational Partnership Service (HROPS) of the Division of Human Resources (DHR). The incumbent will function under the direct supervision of an HR Planning Officer. S/he works quite independently on regular assignments with an oversight from the supervisor, who provides general guidance and work plans for identifying work priorities and appropriate approaches. The incumbent liaises with the Divisions and the Regional Bureaux as well as with the Country and Multi-Country Offices in the Field to exchange information on issues related to Strategic Workforce Planning, Organizational Design, Job Evaluation and Succession Planning. S/he provides guidance and assistance to HR Associates/Officers and position managers on these issues, as required. S/he provides support to HR Staffing and Structural reviews as well as identifying, formulating key findings, highlighting structural and workforce characteristics and gaps, compiling workforce and positions analysis. Prior experience would be needed in data analytics as the incumbent will be required to provide user support for Workday dashboards, matching business needs and technical aspects to be able to achieve the best user-friendly results. Identifying technical issues, supporting data clearance and functional development of dashboards – continuous liaising with other technical entities at HQ and testing new dashboards / data analytics tools will be also part of the duties. Apart from the above technical knowledge / prior experience, solid interpersonal, communication, writing skills, client orientation would be a must. Experience with the UN/UNHCR is desirable. Shortlisted candidates will be subject to written test and/or interview.

Additional information:
Candidates must be legally present in Hungary at the time of application, recruitment and hire.

For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher.
NOTE: A completed and relevant minimum first level university degree (equivalent to BA or higher) shall count in full (100%) towards the required years of work experience. Priority will be given to eligible applicants meeting the full requirements

Remuneration:
In case of appointment, a competitive compensation and benefits package is offered.
G6 – Salary range: NET 719,243 HUF – NET 842,669 HUF.

Benefits:
Annual leave: UNHCR staff members holding a temporary appointment will accrue annual leave at the rate of 1.5 working days for each full calendar months of service (i.e. 18 working days per year).

Pension system: Staff members holding granted a minimum of 6 months temporary appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).

Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.

Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

This position doesn’t require a functional clearance

English

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Skills

CO-Drafting and Documentation, HR-Job Design concepts and techniques, HR-PeopleSoft Human Capital Management, UN-UN/UNHCR Administrative Rules, Regulations and Procedures

Education

Certifications

Business Administration – Other, Human Resources – Other

https://icsc.un.org/Home/SalaryScales

Only shortlisted candidates will be contacted. Shortlisted candidates will be subject to a written test and/or oral interview.