Join Our Mission to Foster Prosperity in Asia

Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The Associate Project Officer position is assigned to the Transport Sector Office (SG-TRA) within the Sectors Group (SG). This position will be outposted to Pacific Subregional Office (SPSO) in Suva, Fiji.

You will report to the Director or designated International Staff (IS) in the Transport Sector office. You will have matrix reporting to the Regional Director, SPSO or designated IS and will oversee administrative staff within the division.

Your Role

As an Associate Project Officer, you will support the project /technical assistance (TA) processing and administration, portfolio management, sector work, and other general activities covering public and private sector operations with focus on assigned sector(s).

You will:

Project and TA Preparation, Appraisal and Administration

• Support the processing and administration of specific loans and TAs, actively take initiative and responsibility to engage with resident mission, headquarters and field offices of ADB, government agencies, development partners, private sector partners, and other stakeholders to facilitate the successful formulation, processing, administration and monitoring of ADB-financed loan and TA projects.
• Facilitate work planning, delivery and reviews with the team.
• Monitor the progress of assigned projects and prepare project performance reports.
• Prepare and update forecasts of contract awards and disbursements, identifying factors responsible for shortfalls and expediting achievement of target levels where possible.
• Identify issues and take actions to address them through interactions with executing agencies (EAs), contractors, consultants, and project beneficiaries; prepare measures to address the issues and implement the measures.
• Prepare internal procurement papers, review of procurement documents including draft technical designs and cost estimates, and papers for extension of loan closing dates, reallocation of loan proceeds, changes in scope and implementation arrangements, and other project administration tasks.
• Provide advice to government ministries, EAs and sector entities on ADB guidelines on procurement, recruitment of consultants, preparation of tender documents, etc. to ensure effective implementation.
• Assist EAs in the areas listed above for project administered by various sector divisions in the HQ.
• Assist in the preparation of Project Completion Reports and TA Completion Reports as assigned.
• Provide support for policy dialogues with government on policy matters and institutional issues.
• Maintain close cooperation with other international donors and undertake meetings and consultations with them, especially in areas relating to donor coordination and harmonization in sector work.

Sector Work

• Contribute to sector work in the field by assisting in conducting research, updating information on the assigned sector, analyzing financial, institutional or economics uses, and preparing reports on the subjects.

• Support transport sector focal in the Country Management Teams to identify or propose solutions for any ongoing or emerging issues related to country programming, project, or portfolio performance.
• Assist in the preparation of sector assessments within the context of development aid effectiveness and national sector strategy to be utilized for programming purposes.
• Maintain up-to-date knowledge base of future government investment plans and approval processes, organizational structure and policies relevant to the assigned sectors.
• Prepare inputs for sector database for portfolio management.

• Where required, act as the focal point for the assigned sector(s) and maintain close relationships with the relevant government agencies and HQ staff.

Other Operational Support

• Help organize, contribute to, support, and participate in meetings, conferences, seminars, workshops and Country Portfolio Reviews.
• Organize and conduct training workshops for EAs in areas relating to procurement and project administration/management.
• Produce reports, as required, on the tasks undertaken in relation to the above.

• Perform other duties that may be assigned as reflected in the incumbent’s workplan.

• Represent the RM or ADB in business opportunities.

Qualifications

You will need:

• Bachelor’s degree in related disciplines; preferably with advanced training
• At least 6 years of relevant professional experience in project management and implementation. Familiarity with transport sector projects will be valued.
• Experience & knowledge of various stages of the project cycle (project planning / feasibility analysis / detailed design / project implementation / construction supervision / contract management) is desirable.
• Sound knowledge of government administrative systems and procedures
• Familiarity with accepted best practices of procurement and disbursement processes
• Effective report-writing and communication skills in English

· Please refer to the https://www.adb.org/sites/default/files/page/568426/ns1-core-competency.pdflink for ADB Competency Framework for NS1.

Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.

● Paid leave (including parental)

● Medical and health benefits

● Life and other insurance plans

● Staff development

● Retirement plan

● Housing and education allowance (if applicable)

● Expatriate benefits (for international staff)

Additional Information:

This opening is a regional staff position with local remuneration package. It is open to nationals and permanent residents residing in the duty station, Fiji Islands, and ADB member countries in the Pacific region such as Australia, Cook Islands, the Federated States of Micronesia, Kiribati, Papua New Guinea, the Republic of the Marshall Islands, Nauru, Niue, New Zealand, Palau, Samoa, Solomon Islands, Tonga, Tuvalu and Vanuatu.

This is a fixed term appointment with option to renew for an initial period of three (3) years following Section 3.1 (b) of Administrative Order No. 2.01 (“Recruitment and Appointment’). This appointment is not convertible to a regular appointment. At the end of the initial period, this appointment may be renewed for a period of up to three years, or not renewed. This appointment is open to internal and external applicants.

For staff on fixed term appointment: (a) the current fixed term appointment will be terminated before the effective date of the new fixed term appointment; and (b) a decision on their fixed term appointment will be made at the end of the new fixed-term.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

To view ADB Organizational Chart, please click here.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.