WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

We are seeking to fill the position of Procurement Associate G6 (Hub), based in the UNHRD Malaysia.

Applicants must reside within commuting distance to the office location in the duty station and must be Malaysian Residents holding a valid passport and/or identity card, or a valid Resident. Permit to work and live in the country.

Please note that this vacancy announcement is being issued internally and externally.

ORGANIZATIONAL CONTEXT

Global hunger has reached alarming levels in 2022, and WFP, the Nobel Peace Prize winner in 2020, remains dedicated and committed to address this global food crisis. The United Nations Humanitarian Response Depot (UNHRD) is a network of strategically located hubs established to support humanitarian organizations and the broader international community in responding to emergencies and crises. UNHRD provides essential services such as storage, easy access to critical supplies, and technical assistance. As a team member of the UNHRD hub based in Subang the Procurement Associate for the UNHRD Hub plays a crucial role in coordinating and administering local and regional procurement activities. Reporting to the Head of Operations, this position requires close collaboration with the customer service, logistics, and warehouse management teams within the hub.

KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive)

1. Provide operational coordination and administrative services to support procurement projects and activities, adhering to standard processes and ensuring the effective procurement of goods and services.
2. Identify and recommend potential suppliers, compiling data and documents to support the selection process, ensuring adherence to standard procurement procedures.
3. Review, record, and prioritize purchasing requests, offering support to requisitioners to procure appropriate goods and services at the best value for money to UNHRD.
4. Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, to secure the best terms and best value for money for UNHRD.
5. Prepare Purchase Orders, contracts, and any supporting documentation for approval by the relevant stakeholder and approve purchases within delegated authority to facilitate swift procurement.
6. Resolve potential issues related to delivered goods by liaising with all parties and following standard procedures to ensure timely and accurate resolution of problems.
7. Research, collect, and analyze data to produce reports that enable informed decision-making by Procurement Officers, ensuring consistency of information presented to stakeholders.
8. Manage updates and further develop databases and records to ensure information is accurate, organized, and accessible, supporting reporting requirements.
9. Maintain relationships with internal counterparts to align procurement activities with wider programs, ensuring a coherent approach to meeting food assistance needs.
10. Follow standard emergency preparedness practices to support WFP in quickly responding and deploying relief items and needed resources to affected areas at the onset of crises.

SPECIFIC POST REQUIREMENTS (As required by the Hiring Manager)

Essentials:

• Strong analytical and reporting skills and attention to detail to ensure accuracy work deliver for informed decision making.
• Excellent communication and negotiation skills.
• Ability to work collaboratively with various teams and stakeholders

Desirables:

• Have certificate in Public Procurement, level 2- CIPS Accredited
• Knowledge of another UN language at B level is an advantage
• Experience working in a United Nations common system, international or non-governmental organization.

STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE

Education: Completion of secondary school education. Additional training in procurement, supply chain management, or related field is desirable

Language: Fluent in English and Bahasa Malaysia, both oral and written

Experience: Minimum of 6 years of experience in procurement, supply chain management, or related areas

WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR as outlined in the Generic Job Profile “Procurement Associate G6” apply.

TERMS AND CONDITIONS

WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience. Please visit the following website for detailed information on working with WFP “ http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations.

Applicants must be:

• Malaysian Residents holding a valid passport and/or identity card, or a valid Resident Permit to work and live in the country; and
• Reside within commuting distance (100-kilometer radius or distance that can be covered within 1.5 hours by car or public transport under average conditions of traffic, weather, and roads) to the office location at the duty station (United Nations Humanitarian Response Depot, Subang, Lot 14104 (PT 12136), Jalan TUDM, Seksyen U7, 40150 Shah Alam, Selangor, Malaysia)

Please note that applications should be sent in English. Only applications received in English will be considered.

Deadline: 28 June 2024

Ref. VA: 833580

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service