Administration Assistant – G5 job at WFP

negotiable / YEAR Expired 4 weeks ago
This job has expired.

JOB DETAIL

WHY JOIN WFP SOMALIA

In Somalia, the World Food Programme provides food assistance for nutrition, livelihoods, and relief through the hard work of more than 650 employees who contribute towards making Somalia hunger free in close partnership with local partners.

.

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

Posting date:

Opening date: 13th June 2024. Closing date: 26th June 2024.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. Female candidates are highly encouraged to apply.

what will you do?

  • Be the first point of contact for internal queries to facilitate the efficient and effective resolution of daily issues.
  • Adapt and update administrative processes, supporting the implementation of operating procedures, to contribute to the continuous improvement of administration services in the area of responsibility.
  • Provide training and guidance to staff in interpreting administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.
  • Identify and recommend potential suppliers and compile data/documents to support supplier selection, ensuring standard processes are followed.
  • Review, record, and prioritize purchasing requests and requisitioners to support the procurement of appropriate goods and services at the lowest cost to WFP.
  • Supervise the work of support staff, providing practical advice and guidance to ensure individual and team objectives are delivered to agreed standards and deadlines.
  • Support and deliver on boarding for new WFP staff to ensure that relevant processes are followed and the terms of terms of service are explained.
  • Prepare a range of complex HR documentation required for the specific area of work (e.g., follow-up of employment contracts, transfer/separation letters, Attendance sheet management, leave management, medical insurance, UNLP Processing, and training-related documents, ensuring accuracy and meeting established deadlines.
  • Manage human resources activities for AO by following all routine human resources activities.
  • Conducted the physical inventory counting of assets and marked damaged and obsolete assets for disposal.
  • Make sure all generators and other facilities are in good condition and maintained regularly.
  • Keep accurate Fleet Management System and Fuel consumption records.
  • Perform any other duties as may be assigned.

Do you meet the minimum requirements?

Education:

  • Completion of secondary school education or university degree(Diploma/bachelor) in administration or related functional.

Experience

  • 5 years of related work experience in general administration work with secondary certificate or 2 years experience with relevant university degree.

Language Proficiency:

  • Fluent in oral and written communication in English and Somali.

Are you competent for this job? Knowledge and skills desired:

  • Knowledge and experience of common business processes, procedures, and systems in administrative work.
  • Proficient in the use of office equipment and computer software packages specifically SAP is desirable.
  • Ability to identify data discrepancies and rectify problems requiring attention.
  • Knowledge of UN/WFP administrative regulations and rules in the area of work is an added advantage.

Terms And Conditions

Contract Duration: 1 year (Initial)

DEADLINE FOR APPLICATIONS

Closing date: 26th June 2024.

.

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

Galkayo, Somalia
This job has expired.