Location:

Brussels, Belgium
Salary:

negotiable / YEAR
Job type:

CONTRACTOR
Posted:

5 months ago
Category:

Democracy and Governance
Deadline:

03/07/2024

JOB DESCRIPTION

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Office/Unit/Project Description

The Global Programme for Electoral Cycle Support (GPECS) has become UNDP’s most important vehicle contributing to the formulation and implementation of electoral policy. GPECS seeks to respond to the growing demands and to ensuring global coherence while balancing and responding to regional and country realities. The programme consists of country, regional, global and gender components that sustainably support policy development, knowledge management and programme support and that use a process-driven approach rather than an event-driven one.

In 2007, an EC-UNDP Joint Task Force (JTF) on Electoral Assistance was established in Brussels to further strengthen and facilitate the already existing EC-UNDP partnership in the field of electoral assistance, and to improve the overall efficiency and adherence of UNDP projects benefitting from European Union (EU) financial contributions to the common EC-UNDP strategic approach. The JTF monitors and supports the partnership, from the early formulation missions to the end of the contractual obligations; seeks policy convergence in both organization’s electoral assistance, including advocating adherence to UN and multilateral norms and standards; better positions UNDP with the EC in the domain of electoral assistance and related areas; encourages the professional development of EC and UNDP staff, and improves knowledge of the institutional aspects of electoral assistance projects.

One of the fruits of the longstanding partnership between the EU and UNDP is the “Sustaining Peace during Electoral Processes” (SELECT), which was designed by the JTF with the overall objective of building the capacity of both national electoral stakeholders and international partners in the area of electoral conflict prevention. Broadly speaking, it aims to increase global capacity to: a) identify risks factors that may affect elections; b) design programmes and activities specifically aimed at preventing and reducing the risk of violence; and c) implement operations related to the electoral processes in a conflict sensitive manner.

The Electoral Support and Digital Analyst will support electoral and governance projects around the globe contributing to capacity-building of both national electoral stakeholders and international partners. S/he must be self-motivated, with the capacity to take initiatives and work independently with an innovative approach to problem-solving. With excellent communications and analytical skills, s/he should be able to work concurrently on multiple activities, observing priorities, with attention to detail and deadlines to deliver required results

Duties and Responsibilities

Support electoral and governance projects around the globe on issues related to conflict prevention, early warning, disinformation and parliamentary support, including the design and implementation of the projects.
Guide on the design and implementation of digital initiatives related to Early Warning, information integrity and other systems comprised in the UNDP Governance Digital Kit 4 Dem portfolio & liaise and coordinate with the UNDP Chief Digital Office, UNDP Bureau for Policy and Programme Support and United Nations International Computing Center on the development and improvement of new features related to point 2 and the development and piloting/implementing of new digital tools.
Support relevant UNDP and EU services in the drafting of project documents (including the definition of operational procedures, workplan and budget development, selection of personnel/contractors, monitoring and evaluation, and others);
Conduct project formulation missions, following the DPPA-led NAM process, to design and produce project documents for UNDP Country Offices, in consultation with the UNDP Regional Electoral Advisers and the BPPS Electoral Advisor and Coordinator.
Support with resource mobilization efforts for UNDP electoral assistance projects at country level, from the European Commission (geographical funds), the European External Action Service (Instrument for Stability and SPRING funds), EU Member States and other potential donors.
Support the provision of advisory services to UNDP Country Offices in the area of electoral assistance, in coordination with Regional Electoral Advisors and HQ Advisors as appropriate.
Liaise with UNDP Country Offices and EU delegations to promote the use of the Joint EC and UNDP Reporting and Visibility Guidelines for electoral assistance projects.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization

Institutional Arrangement

The Electoral Support and Digital Analyst will perform their duties under the overall guidance of BPPS Global Lead Democratic Institutions and Processes and the direct supervision of the BPPS Electoral Advisor and Coordinator, working in close collaboration with the various units within the Brussels Office (Directorate, Communications, Programmes, Bureaux, Operations).
Competencies

Core

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area	Name	Definition
Business Management	Communication	Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and chose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels
Business Management	Monitoring	Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.
Business Management	Customer Satisfaction/Client Management	Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.
Digital & Innovation	Data analysis	Ability to extract, analyse and visualize data (including Real-Time Data) to form meaningful insights and aid effective decision making
Administration & Operations	Documents and records management	Overall document (hard or electronic) management; registry and retention policy including storing and archiving

Required Skills and Experience

Min. Education requirements	Advanced university degree (Master’s Degree or equivalent) in Political Sciences, International Relations, International Security, Development Studies or related fields is required; or A first level university degree (Bachelor’s degree) in the above areas, in combination with an additional 2 years of qualifying experience will be given due consideration in lieu of the advanced university degree.
Min. years of relevant work experience	Minimum 2 years (with a Master’s degree) or 4 years (with a Bachelor’s degree) of relevant professional experience in the field of elections and conflict prevention.
Required skills	Experience in coordinating and developing digital solutions related to areas of electoral conflict prevention, information integrity and/or participation is an asset. Experience working on global development questions with the UN/ UNDP, specifically on the implementation of elections-related projects in different countries and regions is an asset. Experience coordinating EU funded projects and working with different agencies of the United Nations system is an asset. Experience conducting assessment and implementation missions in conflict/post-conflict environments, preferably with the UN/UNDP is an asset. Proficiency in the usage of software packages (MSWord, Excel, PowerPoint, Outlook) and handling of web-based management systems (WordPress, Jira, cloud hosting services, built-in interactive SMS tools, Flexmonster).
Desired skills in addition to the competencies covered in the Competencies section	Knowledge of international legal frameworks related to elections, conflict prevention, and human rights, including familiarity with relevant UN conventions and resolutions. Demonstrated ability to work effectively in multicultural and multidisciplinary teams, with strong interpersonal and communication skills. Experience in conducting training sessions, workshops, or capacity-building initiatives related to elections, conflict prevention, or digital solutions. Familiarity with emerging technologies and trends in the field of election monitoring, information integrity, and digital participation. Strong analytical and problem-solving skills, with the ability to develop innovative approaches to address complex challenges in electoral conflict prevention and resolution.
Required Language(s)	Fluency in English and French is required. Fluency in Spanish is an asset.
Other	Must hold a valid residence and work permit for Belgium for the duration of the assignment.

Disclaimer

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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