1. Organizational Context

UNDP has been working in India since 1951 in almost all areas of human development. Together with the Government of India and development partners, we have worked towards eradicating poverty, reducing inequalities, strengthening local governance, enhancing community resilience, protecting the environment, supporting policy initiatives and institutional reforms, and accelerating sustainable development for all.

With projects and programmes in every state and union territory in India, UNDP works with national and subnational government, and diverse development actors to deliver people-centric results, particularly for the most vulnerable and marginalized communities. As the integrator for collective action on the Sustainable Development Goals (SDGs) within the UN system, we are committed to supporting the Government of India’s national development vision and priorities and accelerating the achievement of the SDGs for the people and the planet.

UNDP India’s new Country Programme (2023-2027) builds on our prior work and aims to provide an integrated approach to development solutions in three strategic portfolios:

• Strong, accountable and evidence-led institutions for accelerated achievement of the SDGs
• Enhanced economic opportunities and social protection to reduce inequality, with a focus on the marginalized
• Climate-smart solutions, sustainable ecosystems and resilient development for reduced vulnerability

South-South cooperation, gender equality and social inclusion are promoted across the pillars. The programme is supported by a framework of renewed partnerships and blended finance solutions, strategic innovation and accelerator labs, and data and digital architecture.

You are invited to join a team of future-smart development professionals to support India in achieving the

national and globally agreed goals. As part of the UNDP team, your focus will be to work with diverse stakeholders to find country-specific solutions that lead to sustainable development and reach those furthest behind first.

1. Office/Unit/Project Description

In September 2015, the General Assembly adopted the 2030 Agenda for Sustainable Development. This global “plan of action for people, planet and prosperity” is anchored on 17 Sustainable Development Goals (SDGs), the agenda’s results framework that captures universal aspirations across three dimensions of sustainable development: economic development, social development and environmental protection. The 2030 Agenda is an integrated, indivisible agenda, which balances the economic, social and environmental dimensions of sustainability, the success of which will depend on the extent to which coherent, evidence-based plans and policies are formulated and implemented at country, regional and global levels. Today, India is the epicentre of global progress on the SDGs – the country is a leading force for climate action, home to the world’s biggest and most ambitious developmental programmes and social legislations – Housing for All, universal health coverage, digital and financial inclusion, and the empowerment of women, and it is one of the fastest growing major economies.

UNDP in India is reorganizing internally and moving to an integrated, collaborative business model. The vast population, uneven development and geographical makeup up of the country together with the federal structure lends itself to an empowered and decentralized field office structure. There is a strong need to strengthen state level programming, which cannot be done without a strong field presence. SDG Acceleration Unit focusses on expanding the State level presence of UNDP by coordinating efforts at the State level and by promoting the adoption of the SDG Coordination Centres across States. SDG Acceleration Unit also works closely with the Ministry of Tribal Affairs and is looking to expand the tribal portfolio at the State level.

1. Job Purpose and Scope of Work

1. Main Purpose:

The main purpose is to provide administrative and implementation support to the Programme Unit under the SDG, Tribal and State projects.

1. Duties and Responsibilities:

Administrative and implementation support to the SDG acceleration Unit for SDG and tribal development projects

Financial Management

• Maintain expenditure ledgers and updated approval levels by source of funds using ATLAS/Quantum for projects managed by the unit
• Process payment requests from implementing agencies and other partners
• Ensure timely corrective actions on unposted vouchers, including vouchers with budget check errors, match exceptions and unapproved vouchers
• Create e-requisitions, purchase orders (POs), register goods receipts in Atlas/Quantum
• Follow up with vendors on timely receipt of invoices and correct documentation for processing payments to be sent to GSSU
• Support in the formulation of project Annual Work Plans, Quarterly Progress Reports (QPR), and Project Implementation Reports (PIRs).

• Maintain the internal expenditures control system, monitor fund disbursement in compliance with UNDP rules and procedures, and assist in the management of financial resources in accordance with UNDP rules and regulations.
• Procurement and HR
  • Ensure full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of effective internal control.
  • Support end-to-end procurement processes including preparation of RFPs/RFQ documents and documents for the hiring of Individual Consultants (ICs), coordination for issuance of contracts and payments
  • Create e-requisitions, purchase orders (POs), register goods receipts in Atlas/Quantum
  • Follow up with vendors on timely receipt of invoices and correct documentation for processing payments
  • Coordination with the Country Office procurement team on a regular basis
  • Provide support to HR and procurement team for hiring of consultants under the project.
  • Support the process of procurement of services and goods in compliance with UNDP guidelines.

• Administrative Support
  • Organize travel including the purchase of tickets and DSA calculation
  • Support organization of workshops, events, seminars and retreats including logistical assistance such as travel arrangements, hotel bookings, IT arrangements, coordination between different units, etc.
  • Draft responses to emails and letters, minutes of meetings, format presentations and document briefs
  • Provide support for coordinating interviews, processing requests for contract renewal
  • Coordinate with HR and procurement team for the advertisement of positions and publishing in various medium for wider circulation
  • Coordinate for shortlisting of CVs and facilitating the interview process
• Miscellaneous
  • Coordinate with operational staff on financial systems, queries, reports, schedules, etc.
  • Maintain records related to equipment and supplies procured under the projects and prepare inventory lists for verification and submission to the Country Office
  • Maintain up-to-date project files and project documents and provide timely information requested by the partner ministries.
  • Support 100% delivery against planned project results and financial delivery targets.
  • Follow up and maintain status of closing of projects
  • Perform any other tasks assigned from time to time by the Unit

1. Institutional Arrangement

Direct Reporting To¹: Policy Specialist, SDGs, NPSA 9

Overall Reporting To²: Chief Advisor, SDG Acceleration Unit, NOD Reportees to this position (if applicable):

1. Competencies

1. Minimum Qualifications of the Successful NPSA