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World Health Organization Jobs 2024 – India International Jobs. World Health Organization looking for “ Roster of Administrative Assistant”. Applicants with a Secondary School Diploma may apply on or before 09-Jul-24.

World Health Organization Roster of Administrative Assistant Jobs 2024

The World Health Organization has published a job vacancy announcement on 25/06/2024 for qualified applicants to fill in the vacant post of Roster of Administrative Assistant to be based in , India.

Company Name: World Health Organization

Job Title: Roster of Administrative Assistant

Duty Station: , India

Country: India

Application Deadline: 09-Jul-24

      Purpose of the Position

Assigned to the work area of the NPSN the incumbent provided office support to a group of SSAs and Staff members.

Job Description

Objectives of the Programme and the immediate Strategic Objective    

WHO India Country Office collaborates with the Government of India and relevant stakeholders within the framework of the collaborative Country Cooperation Strategy (CCS), to actively support the development and implementation of national health policies, strategies and plans aiming at promoting access to and utilization of affordable and quality health services and improving the financial protection against health-related risks.

Underlying Values and Core Functions of WHO

WHO’s mandate revolves around six (6) leadership priorities specifying (i) advancing universal health coverage (ii) health related sustainable development goals (iii) addressing the challenge of non-communicable diseases and mental health, violence and injuries and disabilities (iv) implementing the provisions of the International Health Regulations (2005) (v) increasing access to quality, safe, efficacious and affordable medical products (vi) addressing the social, economic and environmental determinants of health.  

The South – East Asia Region (SEAR) of WHO is made up of 11 countries, with over 1.9 billion people, with India’s population of 1.4 billion. All the Member States of WHO/SEAR (Bangladesh, Bhutan, Democratic People’s Republic of Korea, India, Indonesia, Maldives, Myanmar, Nepal, Sri Lanka, Thailand and Timor-Leste) share the common value of the highest attainable standard of health as a fundamental human right. All WHO actions are based on this and rooted in the underlying values of equity, solidarity and participation.

The mission of WHO India is to improve quality of life of the 1.4 billion people in India by supporting the government in eliminating vaccine preventable and other communicable diseases, reducing maternal and neonatal mortalities, promoting healthy lifestyles, addressing determinants of health, preparing and responding to health emergencies and strengthening health systems for universal health coverage.

Organizational context 

Under the guidance incumbent works based on general instructions, own experience and precedents, following Administrative & Financial Guidelines specific procedures and practices and regulations, to ensure smooth workflow. Non-routine work is assigned usually with instructions by the supervisor and reviewed for meeting the expected outcomes and is performed in accordance with Administrative and Financial guidelines and procedures. The incumbent is encouraged to seek guidance for unusual issues.

Summary of Assigned Duties

Under the managerial supervision of Regional Administration and Finance Officer (RAFO), and direct supervision of Surveillance Medical Officer (SMO), the incumbent performs the following duties:

      Programme Support:

• Support the delivery of services and transactions during supplementary immunization activities for polio and measles, routine immunization and vaccine preventable diseases, and any other activities being undertaken by the unit office.
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  Maintain records for disease surveillance, immunization activities, activities related to new vaccine introduction and health emergency.

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  Support a range of support services under technical guidance of other public health programs within WCO -India such as NTD, NCD, Health Systems IHIP &other programs

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  Provide assistance to the supervisor in the preparation of district level spot maps, reports, presentation, and training materials for meetings, conferences, workshops and seminars etc.

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   Coordinate with Labs, district/state officials on receiving & storing samples and tracking their shipment. 

Data Collection & Analysis:

• Maintain and update district wise database of reporting network/health facilities for all surveillance, immunization, and related activities. 
• Follow up on collection of data, it’s entry into relevant databases, analyzing data as required, assist in mapping & preparing reports, collect, and report all case details in Case Investigation Form (CIF) and in VSIMS or any other software mandated by WCO-India 
• Coordination for compilation of Field Monitor claims such as DSA, excess fuels, and other related activities. 
• Provide timely reporting of compiled data (technical and A&F) to the Sub regional office

Budget & Finance: 

• Perform a range of finance-support services under guidance, including  

  maintaining and update online accounts, vouchers, cash book and assist in preparation of necessary reports; perform bank reconciliation in a timely manner and immediately report discrepancies (if any) to the supervisor

• Prepare and monitor the monthly budget to ensure judicious usage of fund and processing of the timely payment to vendors as per the established procedures.  

Administrative Operations:

• Receive, screen, track and distribute incoming correspondence, attaching background information or related file, drawing their attention to specific issues/problems as necessary. 
• Administer the inventory of supplies and organizational assets. Regularly update inventory records of office equipment, assets, and other WHO property as per established procedures and ensure safety & security of office equipment & premise. 
• Provide support for logistics & travel administration including flight and hotel bookings and follow up on travel related issues. Support general logistics arrangements for training/workshop/ seminars. 
• Transportation administration, management of the unit office vehicles (Project vehicles/ Hired vehicles), coordinate with drivers, and all related activities at unit level 
• Ensure smooth functioning of the unit office including ensuring adequate office supplies and maintenance of the physical premises. 
• Maintain filing systems, ensuring that all activities supported are traceable and accessible as required. Archiving and documenting the record of proceedings, important letters, files and maintaining the confidentiality of the data. 

Competencies

1. Teamwork 
2. Respecting and promoting individual and cultural differences 
3. Communication 
4. Knowing and managing yourself 
5. Producing results 

Functional Knowledge and Skills 

•    The SSA maintains and updates knowledge in the Administrative and Financial Guidelines, WHO’s policies and procedures and practices in one or more of the following specialized operations’ support disciplines: financial, human resources, procurement and/or information technology management support services. 
• Strong interpersonal skills 
• Flexibility to adapt to competing priorities and work in a fast-paced environment 

Education Qualifications

Essential:

Completion of secondary school education or equivalent.

Desirable:

  University degree / diploma from a recognized university would be an asset

Experience

Essential

A minimum of three (3) years of work experience relevant to the position (administering support

services and transactions in the operational support area, including finance, and/or human

resources, and/or procurement, and information technology management support).

Desirable

Relevant experience in WHO or another UN agency an asset. Experience in Oracle-based or other ERP systems an asset.

Remuneration:

Monthly remuneration is INR 60,394 taxable as per Indian laws and the appointment will be through Special Services Agreement (SSA) extendable subject to satisfactory performance and continuing need for the function. S/he will be posted anywhere in India.

The Administrative Assistant is a national of the country (India) where he/she is to serve, is recruited locally and is not subject to assignment to any official station outside the home country. Only Indian Nationals should apply.

Additional information:

• This Vacancy Notice may be used to fill similar positions at the same level. 
• Only candidates under serious consideration will be contacted. 
• A written test and interviews may be used as a form of screening. 
• If your candidature is retained for interview, you will be required to provide, in advance, a scanned copy of the degree(s)/ diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review. 
• For information on WHO’s operations please visit: http://www.who.int. 
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits workforce regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics. 
• The WHO is committed to achieving gender parity and geographical diversity in its workforce. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversityequity-and-inclusion) are strongly encouraged to apply for WHO jobs. 
• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. 
• Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int 
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter (https://www.who.int/about/who-we-are/our-values) into practice. 
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of short-listed candidates. 
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco. 
• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. 
• Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int. 
• In case the recruitment website does not display properly, please retry by: (i) checking that you have the latest version of the browser installed (Chrome, Edge or Firefox); (ii) clearing your browser history and opening the site in a new browser (not a new tab within the same browser); or (iii) retry accessing the website using Mozilla Firefox browser or using another device. Click the link for detailed guidance on completing job applications: Instructions for candidates. 
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station. 
• Any extension of appointment would be subject to programmatic requirements, performance of the incumbent and availability of funds. 
• Qualified female candidates are encouraged to apply.