JOB DETAILS:
UN Women Jobs 2024 – Panama
International Jobs. UN Women looking for “International Consultancy: Event Manager (Senior Consultant) Retainer Modality – Remote”. Applicants with a Bachelor’s degree may apply on or before 10-Jul-24.
UN Women International Consultancy: Event Manager (Senior Consultant) Retainer Modality – Remote Jobs 2024
The UN Women has published a job vacancy announcement on 27/06/2024 for qualified applicants to fill in the vacant post of International Consultancy: Event Manager (Senior Consultant) Retainer Modality – Remote to be based in , Panama.
Company Name: UN Women
Job Title: International Consultancy: Event Manager (Senior Consultant) Retainer Modality – Remote
Duty Station:, Panama
Country: Panama
Application Deadline: 10-Jul-24
About the Company:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace, and security. Placing women’s rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides solid and coherent leadership supporting Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.
UN-Women focuses on integrated approaches to address the root causes of inequality from a perspective of the transformation of the systems that perpetuate gender inequalities and discrimination and with a peacebuilding approach:
The Strategic Plan 2022-2025 aims to achieve gender equality, the empowerment of all women and girls, and the full enjoyment of their human rights. The Strategic Plan is anchored in the Convention on the Elimination of all Forms of Discrimination against Women (CEDAW), the Beijing Declaration and Platform for Action, UN Security Council resolutions on Women, Peace, and Security (WPS), the Programme of Action of the International Conference on Population and Development, and other relevant intergovernmental outcomes, such as resolutions of the General Assembly and agreed conclusions of the Commission of the Status of Women. UN Women contributes to the gender-responsive implementation of the 2030 Agenda for Sustainable Development, SDG 5 on gender equality at the center of the SDGs and in coordination with all the other Goals to ensure comprehensive progress.
II. Background
In line with the implementation of the programmatic mandate, UN Women organizes a variety of corporate events throughout the year, including meetings, conferences, retreats, workshops, exhibitions, and others. The successful execution of these events is crucial to the achievement of set objectives.
Given the significant number of events that take place, efficiency in event management is essential. The event management consultant works within tight deadlines to ensure smooth execution. Their ability to maintain high standards in all administrative and logistical facets, as well as to adhere to established protocols, contributes directly to the overall success of each event.
The importance of successful execution is not only reflected in the reputation of UN Women, but also in the effectiveness of communication and collaboration with various stakeholders. The event management consultant plays an essential role in creating impactful experiences and facilitating an environment conducive to the exchange of ideas and the achievement of UN Women’s objectives in the region.
The Event Management Consultant plays a key role in this process. Reporting to the Operations Manager, the Event Management Consultant will be responsible for supporting the planning, coordination, and implementation of events where their expertise is required. Her/his responsibility will cover a variety of tasks, from overseeing administrative activities to logistics and protocol management.
III. Consultancy objective
The consultancy’s main objective will be to take on the responsibility of leading the events in which UN Women requests its involvement, overseeing comprehensively the planning, organization, and execution of corporate events. Additionally, there will be close collaboration with senior management and various stakeholders to ensure that the events align with UN Women’s strategic objectives and meet the highest standards of quality and protocol.
The specific objectives are:
The expected results of the consultancy are:
IV. Scope
The successful performance of the incumbent will effectively contribute to the development of quality projects/programmes reports. Incumbent is expected to carry out the responsibilities and activities necessary to achieve the objectives of the consultancy. In particular, the consultant is expected to carry out the following functions, activities, and tasks:
1) Planning, organizing, and executing meetings, retreats, workshops, conferences, exhibitions, missions, official engagements, and other events for the regional office and country offices:
2) Provide comprehensive support in administrative and logistical matters to both the Regional Office and country offices when it is required, diligently adhering to the standards, regulations, policies, and strategies of UN Women in Latin America and the Caribbean. This assistance spans various areas, ensuring alignment with established guidelines and contributing to the operational efficiency of the organization in the region, according to event’s needs:
3) Manages the protocol and security requirements for meetings and events at UN Women.
4) Oversee hybrid and fully virtual formats events.
5 Efficiently organizes and manages a comprehensive document repository for events, including meetings, retreats, workshops, conferences, and official engagements, both in hybrid and fully virtual formats.
V. Contract execution arrangements
The Retainer hiring modality implies that the consultant will be hired for a daily fee. A maximum cumulative value will be established, which will be maintained as the upper limit and should not be interpreted or understood as a financial commitment or guarantetHWe of business volume on UN Women. It is not exclusive, which means that the parties are open to entering another contract/s with another person or entity.
The specifications for each product requested, the number of working days and deadlines will be negotiated and agreed upon with UN Women and the consultant on a case-by-case basis. Before starting any work, the consultant should confirm his/her availability in writing to carry out the tasks assigned by each request and/or order.
The consultant will be responsible for all supplies required to carry out the work, such as equipment, assistant fees, food, and local transportation.
Financial commitments will be established each time services are requested under the framework contract, through the management of a purchase order agreed between the parties specifying the scope, products, and expected results and approved purchase order, as an indication of the start of the provision of services.
Payment will be disbursed upon satisfactory delivery of the products, previously approved by UN Women, and against delivery of a signed Certificate of Payment (COP).
The Consultant contract includes all costs (all-inclusive); the Organization will not assume any costs or benefits in addition to the fee for services. Therefore, it is the consultant’s responsibility to have health insurance for the period of the contract. It is recommended that they include medical coverage for illnesses related to COVID-19. Medical coverage must be international in cases where the contract requires international missions or assignments. If selected for this position, proof of medical coverage will be required within the first two months of the contract.
VI. Performance monitoring and evaluation
The Event Management consultancy will be managed by UN Women ACRO. The supervision of this consultancy will be carried out by the Regional Operations Manager in UN Women ACRO. The Consultant is not a UN staff member and will carry out the activities related to his/her consultancy virtually, from his/her own workspace as agreed in the work plan.
The consultant will be reporting to the Regional Operations Manager, and will be supported by Admin Finance Assistant, who will be the point of contact on the contract and payment issues.
Three months after the beginning of the consultancy, an evaluation of the selected person’s performance and the products produced will be carried out. In case of not being favorable, the contract will be terminated by mutual agreement within 30 days.
For the consultancy’s optimal development, the supervisor will provide the consultant with the existing documents and information that UN Women has related to the consultancy’s topics. It is the consultant’s responsibility to obtain primary and secondary data from other sources, if necessary.
The consultant will maintain permanent coordination with their supervisor to effectively execute and develop the products requested by this consultancy. They will also provide information as requested within the framework of the terms of reference.
As part of this assignment, travel may be required as demand arises, in which case it will be managed in accordance with the current Travel Policy.
VII. Performance indicators
VIII. Intellectual rights, patents, and other property rights
The right to equipment and supplies provided by UN Women to the consultant for the performance of any obligation under this contract shall remain with UN Women. Such equipment shall be returned to UN Women at the end of this contract or when the consultant no longer needs it. When returned to UN Women, such equipment shall be in the same condition as when it was given to the consultant, subject to normal wear and tear. The consultant shall be responsible for compensating UN Women for damaged or broken equipment regardless of normal wear and tear.
UN Women is entitled to all intellectual property and other proprietary rights, including but not limited to: patents, copyrights, and trademarks, concerning products, processes, inventions, ideas, know-how, documents, and other materials that the consultant has prepared or collected in consequence of or during the execution of this consultancy, and the consultant acknowledges and agrees that such products, documents, and other materials constitute work carried out under the engagement of UN Women. However, if such intellectual property or other property rights consist of any intellectual property or property rights of the consultant (i) that existed before the consultant’s performance of his or her obligations under this contract, or (ii) that the consultant may develop or acquire, or may have developed or acquired, independently of the performance of his or her obligations under this contract, UN Women will not and shall not claim any ownership interest therein, and the consultant shall grant UN Women a perpetual license to use such intellectual property or other property rights solely for the purpose and the requirements of this contract.
IX. Requirements
Core values:
Core competencies:
Functional Competencies:
X. Selection procedure and application requirements:
The selection process will be carried out through a desk review, which consists of a formal verification to verify that the applications comply with the documentary evidence to be examined and the minimum requirements established for the consultancy, followed by the technical evaluation of the received applications, which will be qualified based on the technical requirements established in the following qualification table:
Evaluation criteria | Points |
1. First Level University degree in Administration, Communication, Protocol, International Relations, Marketing or similar | 15 |
2. Master’s degree in administration, Communication, Protocol, International Relations, Marketing, or two years of experience in addition to that required in criterion 3. | 15 |
3. At least 5 years of professional experience in the organization and logistics of high-level international events and/or conferences, including in-person, hybrid, or virtual formats. | 25 |
4. Experience in organizing travel logistics | 25 |
5. Experience working in the United Nations System, international organizations, or NGOs. | 10 |
6. Fluency in English and Spanish | 10 |
TOTAL | 100 |
Short-listed candidates may be called for a competency-based interview on the level of knowledge of the subject area and on the specific topic of this consultancy. The relative value of the interview (if it is determined necessary after the desk review) will be 50% of the total score (i.e., 50% for the requirements compliance table and 50% for the interview).
XI. Documents to be submitted for the application
IMPORTANT NOTES
UN Women is committed to achieving workplace diversity in gender, nationality, and culture.
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity, and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)
People from minority groups, indigenous groups, and people with disabilities are equally encouraged to apply.
All applications will be treated in the strictest confidence.