JOB DETAILS:

Food and Agriculture Organization Operations Officer Palestinian Territory FAO Jobs 2024

Food and Agriculture Organization looking for “Operations Officer”. Applicants with an Advanced degree may apply on or before 19-Jul-24.

The Food and Agriculture Organization has published a job vacancy announcement on 28/06/2024 for qualified applicants to fill in the vacant post of Operations Officer to be based in Gaza, Palestinian Territory. For more jobs, please visit https://unjoblink.org

Company Name: Food and Agriculture Organization

Job Title: Operations Officer

Duty Station: Gaza, Palestinian Territory

Country: Palestinian Territory

Application Deadline: 19-Jul-24

About the Company:

The FAO Coordination Office for the West Bank and Gaza Strip (WBGS) Programme implements the Country Programming Framework for Palestine to enhance the wellbeing of Palestinian people by making the agrifood system more efficient, inclusive, resilient, and sustainable in alignment with national policies and strategies and the United Nations Sustainable Development Cooperation Framework (UNSCDF).
The position is located in the FAO Coordination Office for the West Bank and Gaza Strip in East Jerusalem.

Reporting Lines
The Operations Officer reports to the Head of Office and works in close collaboration with the Emergency and Rehabilitation Coordinator/Head of Programme and relevant project personnel, and in consultation with relevant Corporate Services in headquarters/Regional Offices (e.g. Finance, Procurement, Donor Liaison and Legal).

Technical Focus
Leads and coordinates the operational support function of the field programme, including development, emergency and rehabilitation projects.

Key Results
Effective and efficient coordination, as well as provision of operational support to field programme and project activities.

Key Functions
•    Manages day-to-day operations on matters relating to the implementation of FAO field programmes, including emergency, rehabilitation and development project operations.
•    Participates in the design and formulation of project proposals, ensures quality assurance under different funding arrangements.
•    Coordinates project budget preparation, financial control, human resource management, travel, logistics, missions and operation backstopping to field offices.
•    Oversees the support and strengthening of the operational structure, including training of national personnel, to ensure the necessary operational capacity is maintained for the implementation of the FAO field programme.
•    Coordinates the preparation of emergency, rehabilitation and development project work plans, monitors progress and identifies corrective measures to overcome operational constraints.
•    Liaises with FAO technical units to ensure technical quality in programme and project activities.
•    Analyses the government requests for emergency, rehabilitation and development assistance and develops project and programme proposals to mobilize donor (and aid programmes of the UN system) funds for FAO operations in line with the Country Programming Framework (CPF).
•    Supports resource mobilization efforts by liaising with donors, (in line with the Resource Mobilization Strategy).
•    Coordinates the preparation of briefs, financial and programme/project implementation reports, including final statements to governments and donors.
•    Builds and maintains partnerships with relevant stakeholders and/or partners to develop capacity for efficient field programme/project delivery.
•    Coordinates field monitoring, programming and assessment missions as required to assess the emerging needs and implementation of the project as well as to plan project activities.
•    Liaises with other UN organizations and partners (non-governmental organizations, national authorities and donors, etc.) at the appropriate level on emergency response and development assistance.
•    Coordinates and participates in technical and international meetings.
•    Performs other related duties as required.

Specific Functions
•    Coordinates the overall project’s operations for FAO WBGS and day-to-day administration of the FAO WBGS Office including personnel, premises, assets and vehicle fleet, ensures compliance with the United Nations Department for Safety and Security (UNDSS) security requirements for personnel, premises and assets and participates in relevant UNDSS coordination mechanisms.
•    Oversees the budget management of assigned projects acting on behalf of the Budget Holder, including proposed budget revisions and financial reporting.
•    Participates in the preparation and formulation of project proposals according to FAO’s procedures and prepares project documents for technical clearance and final approval and, where necessary, identifies corrective measures to overcome operational constraints.
•    Coordinates the operationalization and start-up of projects as per project work plans in close collaboration with the relevant project team members.
•    Monitors project expenditures, periodically revises the projects’ financial status and alerts project managers to impending under/over expenditures; ensures timely submission of financial reports to donors and reviews project transaction listings with the objective of identifying errors in accounting against budget lines.
•    Ensures the complete and quality of data and documentation in the FAO corporate systems for all assigned operational field projects/activities.
•    Provides guidance to members of the FAO WBGS Operations and Administration teams on relevant procedures to be followed.
•    Supervises assigned project staff and provides technical and operational guidance accordingly.
•    Participates in and chairs interview panels for the recruitment of selected national and international personnel.
•    Contributes to maintaining liaison with the United Nations Development Programme (UNDP)’s Programme of Assistance to the Palestinian People (PAPP), other UN Organizations, government authorities and other partners as needed to ensure smooth operations of FAO interventions.
•    Enhances regular data analytics and reporting mechanisms to identify emerging financial trends, challenges, and opportunities within individual projects and the country program and provides insights to aid in strategic decision-making.
•    Strengthens the integration of sustainability good practices across the FAO premises and operations in the country, covering environmental and social dimensions.
•    Introduces a comprehensive risk management strategy that includes identifying potential risks (operational, financial, security), developing mitigation plans and conducting regular reviews to ensure risks are effectively and timely managed.
•    Forecasts and monitors annual programme delivery; estimates and monitors the Office’s Administrative and Operational Support (AOS) budget earnings and expenditure.
•    Performs other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements
•    Advanced university degree in business administration and management, public administration, international relations, economics, agriculture, or other field related to the work of the Organization.
•    Seven years of relevant experience in development and emergency/rehabilitation programme/project management/operations and support.
•    Working knowledge (proficient – level C) of English and limited knowledge (intermediate – level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).

Competencies
•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships
•    Knowledge Sharing and Continuous Improvement

Technical/Functional Skills
•    Work experience in more than one location or area of work, particularly in field positions, is desirable.
•    Extent and relevance of experience in field programme/project operations in the food security and agriculture sector.
•    Familiarity with FAO’s Project Cycle guidelines and knowledge of FAO processes and administrative systems is considered a strong asset.
•    Extent and relevance of experience in liaising with international donor organizations and development partners and in preparing proposals for funding, monitoring budgets and preparing financial reports in donor specific formats.
•    Extent and relevance of experience in programme/project management.
•    Extent and relevance of experience in leading teams effectively.