JOB DETAILS:

United Nations Capital Development Fund Procurement Analyst Fiji UNCDF Jobs 2024

United Nations Capital Development Fund looking for “Procurement Analyst”. Applicants with an Advanced degree may apply on or before 12-Jul-24.

The United Nations Capital Development Fund has published a job vacancy announcement on 29/06/2024 for qualified applicants to fill in the vacant post of Procurement Analyst to be based in Suva , Fiji. For more jobs, please visit https://unjoblink.org

Company Name: United Nations Capital Development Fund

Job Title: Procurement Analyst

Duty Station: Suva , Fiji

Country: Fiji

Application Deadline: 12-Jul-24

Responsibilities:

• Compliance of all procurement processes according to UNCDF procurement rules, regulations and policies, implementation of corporate operational strategies.
• Provision of advice on procurement strategies, policies and plans affecting CO operations, delivery of practice advisory, knowledge and learning services.
• CO business processes mapping and establishment of internal Standard Operating Procedures in Procurement and Logistical and other support as required.
• Constant monitoring of all procurement cases covering both and not limited to UNCDF projects in Asia and Pacific.
• Knowledge building and sharing with regards to procurement management and operations in the CO, organization of staff trainings, synthesis of lessons learnt/best practices, and sound contributions to UNCDF knowledge networks and communities of practice.

Ensures efficient procurement (both on and off ERP platform) and logistical services management and oversight of the Procurement team focusing on achievement of the following results:

• CO compliance with corporate rules and regulations in the field and management of the CO procurement strategies including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement promotion and introduction, performance measurement.
• Management of the CO contract strategy including tendering processes and evaluation, managing the contract and contractor, legal implications. Oversight of procurement processes and logistical services in accordance with UNCDF rules and regulations.
• Manage UNCDF assets, facilities and logistical services, including full compliance with IPSAS in the accounting for the procurement, utilization and disposal of the CO’s assets.
• Develop procurement planning and ensure procurement processes are on track, once the procedures are engaged. Draw up specifications for the equipment required for procurement in close consultation with programme and ensure proper operation, maintenance and appropriate distribution of such equipment.
• Lead the implementation of procurement processes including preparation of bidding documents (on and off-quantum), collection of quotations, bids or proposals and making sure that all the procurement activities are performed as per UNCDF procurement rules and process/project requirements. Create Purchase Orders (Pos) in ERP systen and manage POs.
• Assist to develop TOR, fill-up different forms, prepare meeting minutes/reports/check-list for procurement of goods and services/consultants.
• Preparation and submission of the procurement cases related to District Road Rehabilitation Fund (DRRF) to the Contract Asset and Procurement (CAP) committee and assist in the preparation of contract documents. Develop and maintain vendor scorecards and carry out regular assessment of vendor performance.
• Constant monitoring and analysis of the procurement, advise Project Manager for readjustment of the procurement budget allocation, advice on legal considerations and risks.
• Organization and coordination of customs clearance, insurance and registration of received equipment, organization of workshops, conferences, retreats and preparation of inventory reports for the management and audit purpose as required.

Ensure implementation of the  sourcing strategies to find best values in the marketplace and align procurement strategy to project goals:

• Lead DRRF-relevant rosters and data-bases of suppliers and partners, in collaboration with procurement section.
• Continuously update on procurement issues and ensure that procurement tasks and activities are addressed timely and with due diligence.
• Tracking of all procurement processes up to delivery, acceptance and payment and inform DRRF Management.
• Ensure efficient project procurement i.e. technical bids, financial bids, proposals and contracts following the provisions of the procurement principles Ensure quality and on time procurement of project goods/services.

Lead procurement knowledge building and knowledge sharing in regional office:

• Organize procurement training for operations and project staff.
• Organize procurement training for vendors on e-procurement modules.
• Synthesize lessons learned and best practices in procurement.
• Make sound contributions to knowledge networks and communities of practice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Required skills:     

• Experience of working in an international organization environment with a multi-cultural environment.
• Proven experience of effective partnership development with national counterparts and stakeholders.

Desired skills in addition to the competencies covered in the Competencies section:    

• Previous experience in UN/UNDP is an added advantage.
• Experience and understanding of budgeting, forecasting, and financial effect of procurement decisions is advantageous.
• Proven experience in proactively identifying and resolving procurement difficulties is desirable.

Required Language(s):     

• Fluency in English is required. Working knowledge of another UN Language is desired.