1. Budget: ? Acts as Certifying Officer for the INC Secretariat. ? Undertakes reviews, analyses and preparation of the medium-term plan and its revisions. ? Reviews, analyses and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements, including programmatic aspects; ensures compliance with the medium-term plan and other legislative mandates. ? Provides support to managers with respect to the elaboration of resource requirements and assist in the preparation and submission of budget proposals and allocations for INC Secretariat. ? Undertakes research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies. ? Provides input into the preparation of allotments, including redeployment of funds when necessary, ensuring appropriate expenditures. ? Monitors budget implementation/expenditures and recommends reallocation of funds as necessary. ? Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds. ? Monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures. ? Assists in the preparation of budget performance submissions as well as periodic and ad-hoc reports including monthly budget dashboard reports to senior management, Programme Performance Reports (PPR) to UNEP Senior Management as well as to the Committee of Permanent Representatives (CPR). ? Assists in finalization of budget performance reports, analysing variances between approved budgets and actual expenditures. ? Monitors integrity of various financial databases. ? Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued. ? Co-ordinates with other finance and budget staff on related issues during preparation of budget reports. 2. Treasury: ? Reviews incoming payment instructions with regard to banking details and sources of funds. ? Prepares payments for final disbursement by Cashier. ? Dispatches payment instructions and cheques to banks. ? Creates receipts and deposits for all incoming funds. ? Notifies payees of status of payments. ? Assists staff members, Fund Management Officers and donors regarding queries on payment and deposit-related issues. ? Identifies and annotates bank account movements. Monitors bank balances worldwide. ? Assists Cashier in cash management and investment issues, including cash flow forecasts. ? Liaises with banks worldwide regarding outstanding items and payment instructions. ? Investigates complaints on non-receipts. ? Monitors cheque stock and orders new stock as required. ? Reviews inter and intra-unit processes with aim to optimize workflow and customer orientation. ? Monitors/reviews methods used to remit payments. ? Assist in preparation of periodical reports: cash flow, contributions. ? Follows-up on audit recommendations. ? Follows-up on fraud cases. ? Assists cashier in the daily operation of the Cashier’s Unit responsible for the transmittal of payments worldwide. ? Files and archives as required. 3. General: ? Keeps up to date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures. ? Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters. ? Provides guidance, training and daily supervision to other general service staff in the area of responsibility. ? Develop and maintain Budget related Business Intelligence (BI) Web Reports to be shared and utilized by all Programme and Fund Management Officers across UNEP. ? Manage approved staffing table for the INC Secretariat. ? Prepare monthly post incumbency reports and update the positions’ cost distribution in Umoja (UN SAP based ERP system) Organization Management module to ensure correct coding blocks are charged. ? Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. ? Assists with visualizations and updating information material such as web pages or brochures. ? Performs other related duties, as assigned.

Requirements:

Education

High school diploma or completion of secondary school is required.

Job – Specific Qualification

Supplementary courses/training in finance, audit, administration, project management or a related field is required.

Work Experience

A minimum of ten (10) years of progressive experience in administration, budgetary and financial operations, procedures and practices is required. The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first level university degree. Experience working with an Enterprise Resource Planning (ERP) software, such as Umoja, in finance and budget modules is required. Demonstrated experience working with a Business Intelligence (BI) reporting tool is required. Experience with budget management is desirable. One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable. NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of” equals a rating of ” confident” in two of the four areas.