1. Human Resources Management ·Initiates, processes, monitors, reviews and follows-up on actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, relocation, promotion, performance appraisal, job classification reviews, separation, training ensuring consistency in the application of regulations and procedures. ·Liaises with the branch office and central administration as required to ensure timely processing of all Unit’s HR matters. ·Drafts and revises requests for job classifications and requests for vacancy announcements. ·Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements within the unit. . Provides advice and guidance to Unit’s staff with respect to administrative procedures, processes and practices, liaising with central administrative services as necessary. ·Drafts and revises requests of Special Services Agreements for consultants and individual contractors, liaising with project managers and finance assistant as necessary. 2. General Administration ·Performs, under minimal supervision, the full range of office management and administrative support functions; typically provides direct assistance to the Head of the Unit and the programme officers in the Unit. ·Maintains liaison with the Branch Office and other units regarding on-going programmes and other administrative matters; monitors processes and schedules related to the unit’s outputs, products, tasks. ·Compiles quarterly reports (e.g. travel, human resource, hospitality and procurement), uploading unit’s quarterly reports on UNEP’s Delegation of Authority Portal. ·Ensures smooth and efficient information flow within the unit; prepares and processes general and confidential information; assists in the development of office administrative systems and procedures. ·Provides assistance in organizing and coordinating administrative arrangements of service-wide activities (meetings, conferences, workshops, training), special projects and events. ·Responses to a wide range of correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports. ·Carries out quality control function for outgoing documents; proofreads and edits texts for adherence for format, grammar, punctuation and style. ·Maintains calendar/schedules; monitors changes and communicate relevant information to appropriate staff inside and outside the immediate work unit. ·Serves as the Unit’s leave monitor. ·Performs other duties as assigned. ·Serves as the procurement focal point for office supply and equipment order. ·Prepares, processes and follows-up on administrative arrangements and forms related to the official travel of staff, consultants and meeting participants. . Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. . Assists with visualizations and updating information material such as web pages or brochures. ·Maintains up-to-date work unit files (both paper and electronic). . Provide back-up support and perform any other duties as required. 3. Contract Administration ·Assists with day-to-day administration of contracts between the unit and vendors, consultants/individual contractors for procured goods and services received. ·Verifies the vendors’ invoices against the goods and services provided by the vendor. ·Processes and monitors the payment requests of vendors’ invoices and consultants/individual contractors payments. ·Performs other duties as required. 4. Assets Inventory Management ·Maintaining and updating property records using the Inventory Management System – Hardcat. ·Monitoring the movement of the property within Transport Unit. ·Maintaining records such as purchase orders receiving and inspection reports, other procurement correspondence,and disposal documentation related to items in the inventory. ·Recommending and compiling the disposal of obsolete ad unserviceable property. ·Raising requests for movers and gate Passes.

Requirements:

Education

High school diploma or equivalent is required.

Job – Specific Qualification

Supplementary training equivalent to a bachelor’s degree in administrative services, human resources or related area is desirable.

Work Experience

A minimum of five (5) years of progressively responsible experience in administrative services, human resources or related area is required. The minimum years of relevant experience is reduced to three (3) years for candidates who posses a first-level university degree or higher. Experience working with an Enterprise Resource Planning (ERP) system is desirable. Experience working with the United Nations or a similar international organization is desirable. One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the UN Secretariat. For this position, fluency in English is required. Knowledge of another UN official language is desirable. Note: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and “knowledge of” equals a rating of “confident” in two of the four areas.