Within delegated authority, the Finance Assistant will be responsible for the following duties: Budget: ? Assists in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements. ? Supports the Finance/Budget Officers(s) in extracting information and generating expenditure reports from computerized information system databases; assists in preliminary analyses of the extracted information and the reports generated, and highlights areas of concern for the attention of the Finance/Budget Officer(s). ? Assists in the development of resource requirements for budget submissions and in the preparation of budget performance submissions. ? Researches/compiles data and other information required by the Finance Budget Officer(s) in the review and analysis of relevant proposals. ? Assists the Finance/Budget Officer(s) in the preparation/finalization of budget performance reports, performing preliminary analysis of variances between approved budgets and actual expenditures. ? Prepares pre-encumbrances and obligations in Umoja and review them to ensure that funds are available and the correct account has been used. ? Assists in the financial operation including monitoring the status of voluntary contributions, generating expenditure reports from Umoja and monitoring reporting requirements by donors. ? Assists the Finance/Budget Officer(s) in the issuance of allotments and related staffing table authorizations. ? Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued. ? Assist in the review of draft reports, verifying overall accuracy, consistency and uniformity in the presentation, and ensuring comprehensiveness and compliance, cross-checks consistency of figures in tables with the text of the reports, and verifies references to other reports and documents, bringing errors to the attention of the Finance/Budget Officers(s) concerned; ensures that all necessary corrections are incorporated in the reports. ? Assist finance officer and administrative staff on related issues during preparation of budgets. Treasury: ? Prepares requests for payments and registers them in the respective platforms. in the absence of the Finance Clerk. ? Provides payment instructions to the House Bank, ECLAC, UNDP, and other responsible units. ? Notifies payees of status of payments. ? Assists staff members, Fund Management Officers and donors regarding queries on payment and deposit-related issues. ? Keep update the list of vendors and the respective bank information. ? Compile invoices and populate the tables with the required information to request Value Added Tax (VAT) refunds. ? Files and archives documentation as required. General: ? Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures. ? Drafts routine correspondence with respect to enquiries related to relevant financial and budget matters. ? Maintains and keep up-to-date files. ? Provides administrative support to the Head of the organizational unit and/or Finance/Budget Officer(s), as required. ? Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. ? Assists with visualizations and updating information material such as web pages ,brochures and dashboard. ? Performs other related duties, as assigned.

Requirements:

Education

High school diploma or equivalent. Certification in Accounting and Finance is desirable.

Job – Specific Qualification

Not available.

Work Experience

A minimum of five (5 years) of experience in finance, budget, accounting, administrative services or related area is required. The minimum years of relevant experience is reduced to three (3) for candidates who possess a first-level university degree or higher. Experience with word processing, spreadsheets and database software is desirable. Experience in handling of web-based management systems is desirable. Experience in using the finance modules in an ERP system such as Umoja is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in Spanish and English is required.