Under the direct supervision of the Operation Manager, the National Youth UN Volunteer will undertake the following tasks.

? Support in Assets/custodial items & Inventory managements (incl. verification, tagging);
? Preparation of routine correspondences under the supervision of Administration Associate/Supervisor.
? Managing documents and files (incl. copying, printing).
? Daily support to administrative and logistical services.
? Support in collecting of information requested by non-accredited Agencies and performance of other administrative surveys.
? Copying and searching documents for VAT returns.
? Tickets booking/issuance/cancellation for non-accredited UN Agencies.
? Daily support to travel management processes.
? Arrangements of travel and hotel reservations for visiting UN/UNDP officials.
? Administrative support to UNDP conferences, workshops, retreats.
? Administrative support to conferences, workshops requested by non-accredited Agencies.
? General administrative support in the office (can include: procurement of office needs, stationary, furniture; kitchen appliances).
? Submission of service provider’s invoices for payment in compliance with Finance Unit’s Standard Operating Procedure (SOP).
? Assist in overall daily operations and other relevant duties upon request by Supervisor.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

? Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day).
? Be acquainted with and build on traditional and/or local forms of volunteerism in the host country.
? Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities.
? Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.
? Assist with the UNV Buddy Programme for newly-arrived UN Volunteers.
? Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Requirements:

Administration, HR, operations, or administration, or other relevant programmes; experience with document and management is an asset, as is experience working in the UN or other international development organization.
? Excellent oral and written English skills.
? Excellent attention to detail.
? Strong organizational skills.
? Strong communication and coordination skills.
? Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners.
? Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel.
? Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management is an asset
? Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.
? Have affinity with, or interest in, volunteerism as a mechanism for durable development, and the UN System.