Save the Children Admin Assistant 2024 International Jobs

  • Location:
  • Salary:
    negotiable / YEAR
  • Job type:
    OTHER
  • Posted:
    5 months ago
  • Category:
  • Deadline:
    01/07/2024

JOB DESCRIPTION

JOB DETAILS:

Save the Children Admin Assistant Ukraine Save the Children Jobs 2024

Save the Children looking for “Admin Assistant”. Applicants with a High School Diploma may apply on or before 01-Jul-24.

The Save the Children has published a job vacancy announcement on 18-Jun-24 for qualified applicants to fill in the vacant post of Admin Assistant to be based in , Ukraine. For more jobs, please visit https://unjoblink.org

Company Name: Save the Children

Job Title: Admin Assistant

Duty Station: , Ukraine

Country: Ukraine

Application Deadline: 01-Jul-24

Responsibilities: 

General Administration

  • Support in implementation of office processes and protocols as per SCI Standard Operating
    Procedures, health and safety;
  • Initiate the payment requests for all SCI rented premises (incl. apartments for International
    staff, arranging accommodations for visitors, Office rent, etc.)
  • Initiate other related payments
  • Monthly reports on Corporate credit card, taxi use reports, monthly budget planning for the
    field office
  • Submit payment documents to Finance department based on duly approved documents;
  • Ensure all payments are supported with appropriate back-up documents;
  • Responsible for office supplies and assets procurement orders
  • Responsible for general office and guesthouse maintenance including re-ordering of supplies and
    maintaining accurate records;
  • Responsible for ordering/organization of all the transportation and accommodation needs for
    all the visitors;
  • Support in arrangements of events (trainings, conferences), meetings with key stakeholders,
    including government agencies, donors, and implementing partners. Attend meetings to support
    as required.
  • Supervises office cleaners ensuring office space and guest houses are kept clean and are in
    appropriate condition.
  • Ensure all the documentation are kept safe and confidential;
  • Provide efficient support to international staff and visitors, arranging transportation and
    accommodation.
  • Prepare documentation for support staff (contracts for support, act-invoices, recommendation
    letters, travel reports etc.);

Requirements:

  • Certificate of education, higher level of education desirable

EXPERIENCE AND SKILLS

  • Experience in an admin related work preferably
  • Knowledge or experience of NGO work desirable
  • Computer literate (including working knowledge of Microsoft Office (Excel, PowerPoint) and
    databases)
  • Good interpersonal skills
  • Good verbal and written communication skills in English, Russian and Ukrainian
  • Excellent attention to detail, organizational skills and discretion with confidential information
  • Ability to work independently and proactively
  • Proven ability to handle challenging work load

 

This job has expired.