Planning, supervision and implementation of project activities

• In close collaboration with the AC & DI Specialist, CM & AC Manager and key stakeholders, lead the development of a detailed implementation plan, procurement plan, and other relevant project management tools to have a real-time picture of the project activities and task status.
• With guidance and support from the DI & AC Specialist, manage the implementation of project activities – both direct and partner-led – in alignment with relevant frameworks and regulations, including SCI Program Offer on Alternative Care and DI.
• Supervise and support the DI Officer(s) to define responsibilities, plan and implement activities within their scope of work, including family strengthening and direct engagement with institutional care facilities and other service providers.
• Act as SCI focal point vis-a-vis Oblast/regional authorities for day-to-day implementation of the regional childcare reform plans.
• Support DI Officers to track and manage the range of requests for support within the scope of alternative care and de-institutionalization; facilitate decision-making and escalate internally as needed.
• Contribute to technical deliverables, such as leading training or capacity strengthening, development of awareness raising content or campaigns, or identification of internal or external expertise.
• Provide regular updates to the CM & AC Manager and AC & DI Specialist on project progress, pending decisions, technical support needs or other challenges and propose possible solutions.
• Conduct field visits, in coordination with DI Officer(s), AC & DI Specialist, to monitor and support direct and partner-led project implementation.
• Contribute to drafting or reviewing project materials (i.e. partnership agreements, Terms of References (TORs) or Job Descriptions) and lead recruitment as needed.

Budget and award tracking and follow-up

• Take responsibility as budget holder for developing spending and procurement plans, allocating DEAs (i.e., budget lines), closely reviewing spending progress (BvA) and partners’ budgets and financial reports (as applicable), and other related information on spending to ensure accuracy and timely spending.
• Together with DI Officer, prepare and sign (within authorized threshold) all necessary purchase requests (PRs), following closely with supply chain and maintaining the internal PR tracker
• Raise concerns and propose solutions to utilize resources strategically, identify funding needs/gaps and ensure compliance with donor requirements and finance procedures.
• Take on role of Award Focal Point (FP), if needed, for a specific award or project: understand overall objectives and outcomes; be able to represent Award during “Awards Review Meeting” and track overall progress; primary focal point for partnership agreement unless otherwise delegated; coordinate with and resolve issues with relevant colleagues; take lead in reporting by coordinating inputs from fellow Coordinators and Officers as required.

Monitoring and reporting

• With guidance from AC & DI Specialist, contextualize monitoring framework aligned with the Strategy for Better Care Reform, relevant international standards and Ukrainian legislation, as well as SCI DI & Alternative Care Strategy and Program Offer.
• Work closely with Specialist and MEAL focal point to ensure relevant tools are in place, aligned with log frame and that needs assessments and data collection is ongoing and closely coordinated.
• Submit activity trackers on a monthly basis to MEAL and ensure that timely communication takes place to support MEAL planning cycles.
• Lead preparation of timely narrative reporting related to project implementation, including formal donor reports as well as ad hoc communication to relevant stakeholders (including local authorities); proactively gather information from DI Officer and other key staff and partners to highlight achievements and strengthen vision for continued funding.
• Identify and increase opportunities for accountability and child participation in project implementation

Representation and coordination

• Coordinate with CM & AC Manager representation and inputs for internal meetings (i.e. DI TF).
• With guidance from AC & DI Specialist, represent project at Oblast/regional level, such as special events, DI/AC coordination meetings, and informal networking as appropriate.
• Liaise with PDQ AC & DI technical leads, relevant departments and partners to plan, prepare and promote events and publications, including opportunities to highlight project achievements.
• Ensure all necessary visibility and approvals for public events and publications.
• Encourage and enable increased participation of local partners and relevant local/regional authorities in technical discussions and coordination
• Contribute as needed to concept notes for further funding that builds on project achievements and objectives.

Requirements: 

• Bachelor’s degree in social work, sociology, psychology, law or other relevant field.
• At least 2 years’ experience in project management and/or development programming in emergency context, preferably in Ukraine; prior supervision experiences an asset.
• Demonstrable knowledge and understanding of Ukrainian context related to child protection and deinstitutionalization; relationships with relevant counterparts and stakeholders is an asset.
• Excellent planning, management and coordination skills, with the ability to organize a demanding workload comprised of diverse and challenging tasks and responsibilities.
• Experience of representation and public speaking.
• Excellent interpersonal skills and ability to build relationships quickly with a wide variety of people.
• Strong self-starter who takes initiative and proactively identifies challenges and solutions.
• Excellent oral and written communication skills in Ukrainian; strong oral and written English is a strong advantage.
• Highly computer literate (i.e. Word, Excel, Outlook, Internet Explorer, financial systems).
• Politically and culturally sensitive with qualities of patience, tact and diplomacy.
• Patient, adaptable, able to improvise, and communicate clearly and effectively under pressure.