Partnership Specialist (Reporting), P3, FT, Kinshasa, RDC.pdf

Responsibilities:

Under the general supervision of the Resource Mobilization Manager, the Partnerships Specialist (Reporting) will be accountable for strengthening the quality and timeliness of its donor reporting; managing donor reporting processes, funding amendments (including no cost extensions) and quality assurance of all donor reports (interim, annual and ad hoc) in collaboration with programme sectors; preparing donor proposals; and deepening collaboration with key stakeholders. S/He may also serve as focal point and resource for colleagues on specific donors / thematic areas of strategic relevance for partnership development. The key result is to ensure greater visibility for UNICEF and influence in support of its mission.

• Ensure timely, quality donor reporting:

1. Coordinate with CO programme and CFO (Country Field Offices) colleagues to ensure good quality and timely contribution management by assisting in the drafting of reports as well providing guidance and quality control on donor reporting and requirements.
2. Ensure that adequate processes and systems are in place in the Country Office for donor report planning and production and propose and / or undertake action on operational procedures to ensure there are effective work processes that ensure compliance with requirements and conditions of donors and of UNICEF on donor report submissions in the CO.
3. In collaboration with WCARO, provide oversight, technical support and guidance to the country office regarding contribution management and reporting issues. Improve systems and processes to monitor grants and performance against key indicators related to contribution management and donor reporting. Ensure compliance with UNICEF standards and guidelines on oversight of CO’s donor reports, including managing a quality assurance system of annual sampling and feedback.

• Strengthen partnerships and Contribution management:

1. Develop and maintain systems to strengthen institutional memory related to partnerships and ensure timely follow-up to donor interactions.
2. Contribute to efforts to analyze and communicate to donors the cost of doing business, and to strengthen grant management practices to ensure implementation fully complies with the donor agreement.
3. Liaise with the Regional Office, Headquarters and financial and non-financial partners on partnerships-related issues.
4. Ensure that the communications section and programme section are fully aware of donor recognition requirements, facilitate the production of quality donor recognition products as needed, and ensure that these products are regularly shared with donors.

• Prepare donor proposals and contribute to deepening collaboration with key stakeholders:

1. Coordinate with CO programme and CFO (Country Field Offices) colleagues to support the drafting of good quality and timely proposals as well providing guidance and quality control on donor reporting and requirements.
2. Receives and screens inquiries from potential collaborators and facilitates communication with appropriate UNICEF staff. Scans and scouts external environment within designated partnership area for opportunities and risks and shares information in a timely fashion with relevant UNICEF staff.
3. Provides strategic, logistical and programmatic support to senior management and other UNICEF staff in corporate engagement and interaction with assigned partners.
4. Develops and maintains deep knowledge and familiarity with current and prospective partners and relevant stakeholders, contributing to a database of key contacts and to UNICEF’s base of knowledge on partnership and resource mobilization.

Requirements: 

• ****Education:****An advanced university degree in Communication, Journalism, Public Relations, Political Sciences, Development studies, Social/Behavioral sciences (Sociology, Anthropology, Politics, International Development, Health Education) or any other related field.
  *A first university degree with a relevant combination of academic qualifications and additional years of professional work experience in the area of reporting and knowledge management may be accepted in lieu of advanced university degree.
• Experience: A minimum of five years professional work experience in one or more of the following areas is required: advocacy and communication, reporting, knowledge management, fund raising, programme management, or monitoring and evaluation. Advanced ability to express clearly and concisely ideas and concepts in written form. Specific skills in report writing and editing.
• Language:Fluency in French and English required. Knowledge of local working language of the duty station is an asset.