The CCL&VM Consultant assists country programs in proper planning, utilization, stock management, disposal (if necessary), and reporting for all vaccines used in polio SIA rounds. The CCL&VM consultant may be deployed to countries/regions as part of the Outbreak response team and will be working under supervision of UNICEF Country Office (reporting lines to be determined as appropriate for the country context).

The Cold Chain Logistics and Vaccine Management (CCL&VM) consultant will be supervised by the UNICEF Country Office (reporting lines to be defined by CO as appropriate for the country context) and will closely coordinate with UNICEF HQ and RO.

Key accountabilities and responsibilities will be determined for each deployment, but may include:

Before campaign:

• Collaborate with MOH/WHO/UNICEF/other GPEI partner teams and the Outbreak Technical Lead/Coordinator to work on vaccine forecasting, develop cold chain and logistics aspects of the country outbreak response plan, and adapt the outbreak SOP and the SOP for vaccine management to the country context.
• Engage with key partners and apply appropriate or specific logistics strategies to make vaccines available in hard-to-reach or insecure areas.
• Support and facilitate the development and timely submission of the Vaccine Request Form.
• Liaise with UNICEF Programme and Supply Divisions and support the vaccine logistics teams at WHO/UNICEF country offices and MOH to streamline.
  • Planning, ordering, and arrival of vaccines and consumables through international or national procurement and shipment mechanisms
  • Necessary clearances from national regulatory authorities for receiving the vaccine supplies concerning type 2 virus containing OPV (mOPV2, tOPV, novel OPV2)
• Ensure the updating of active and passive cold chain equipment inventory, the proper functioning of the cold chain, and the optimization of storage capacities.
• Ensure that the National Logistics Plan is updated.
• Ensure that vaccine management tools are updated and compliant with standards and develop mechanisms to expedite the collection, analysis, and transmission of paper reports and ODK questionnaires.
• Ensure that vial monitors and their supervisors are on board and are adequately trained in all aspects of vaccine logistics and management at least three days before the SIA.
• Capacity building: training all staff and partners involved in responding to polio epidemics on vaccine management and the cold chain in the context of polio AVS according to the available training modules. This includes training on management tools, the use of ODK questionnaires for vaccine management, online dashboards, and the deployment of these tools and training modules throughout the country.

During campaign:

• Monitor the implementation of all aspects of vaccine management and cold chain strategies as set out in the National Logistics Plan and technical guides on vaccine management and cold chain during polio SIAs.
• Monitor health center performance indicators on the online dashboards and take corrective actions to optimize results and improve the quality of vaccine management.
• Ensure that vial monitors complete the paper system and ODK questionnaires daily and that supervisors use the online dashboard to monitor inventory, missing vials, cold chain status, and consumption.
• Provide frequent and regular reports to the GPEI Coordinator on all aspects of vaccine and cold chain management and contribute to updates for situation reports (SITREPS), bulletins, and newsletters.

After campaign:

• In the case of SIA rounds using type 2 virus containing OPV (mOPV2, tOPV, nOPV2), the CCL&VM manager will provide technical assistance to MOH and GPEI partners to ensure that all procedures are followed as per relevant VM SOPs, such as:
• At the end of each round, all unusable vials are disposed of as per WHO, and national guidelines and all usable vials are retrieved at a predetermined level of the supply chain for future use.
• At the end of the final round, all usable and unusable vials are disposed of as biological waste per WHO and/or national guidelines. MOH attests to the country’s restoration of PV2-free status.
• Facilitate the timely transmission of the Daily Summary Sheet, Vaccine Vial Monitoring Forms, and Form A at all levels and destruction reports where appropriate.
• Collect and analyze vaccine stocks and their state of use at all levels of the supply chain – At the end of each round.
• Evaluate the work of Vaccine Accountability Monitors and their supervisors and provide necessary advice and guidance.

In between rounds:

• Support the development of an improvement plan to ensure all weaknesses observed during the first round and previous campaigns are addressed.

Requirements: 

• A first-level university degree. Additional training in Logistics, Cold Chain, or related areas (pharmacy, engineering) is an asset.
• A minimum of five (5) years of relevant professional experience in vaccine and cold chain management with an international or UN organization.
• A proven track record of technical knowledge and experience using tools in vaccine stock management and cold chain maintenance (including Effective Vaccine Management (EVM) assessment methodologies per WHO and UNICEF guidelines).
• Experience in undertaking/analyzing inventories of cold chain equipment and suggesting long-term plans.
• Experience working in emergency contexts is preferred.
• Strong facilitation skills, with prior training experience in immunization supply chain (ISC) management.
• Ability to work independently and to meet deadlines.
• Ability to write clear and concise reports in English.
• Demonstrated ability to work and communicate in a multicultural environment effectively.
• Computer literacy with a high ability to use Excel spreadsheets.
• Fluency in one of the following languages is required: English, French, Arabic, or Portuguese. Fluency in any other UN language is an asset.

PERSONAL SKILLS AND QUALITIES

Applicants must be able to demonstrate:

• Strong self-awareness and ability to self-manage and operate safely and securely in rapidly changing emergency contexts.
• Drive to achieve impactful results Personal drive for results.
• Ability to work effectively in a diverse and multi-cultural team to achieve goals.
• Ability to develop new and nurture existing internal and external networks, partnerships, and relationships that deliver results.
• Ability to communicate confidently and persuasively, orally and in writing.
• Ability to analyze information, solve problems, and make decisions in complex, challenging, and rapidly evolving environments.
• Ability to think and act strategically. The highest levels of personal integrity and commitment to adhering to required standards of conduct and behavior.
• A willingness and commitment to serve the children and their communities affected by disasters in the face of potential hardship and personal sacrifice.