Within limits of delegated authority, the Senior Staff Assistant is responsible for the following duties: – Assists in the overall administration of the office of the President of the General Assembly, and provides direct support to the President, Chef de Cabinet and other officers. – Provides substantive and administrative support in managing priorities and work flow of the manager and of the work unit; coordinates and monitors multiple and diverse activities and work processes to ensure that management directives and decisions are properly carried out and products delivered in a timely manner. -Assists in the induction of President of the General Assembly, Chef de Cabinet and Cabinet Members upon assumption of duties. – Compiles and analyzes basic data from a variety of sources (including Umoja), summarizing and presenting conclusions for review by management. – Takes full responsibility for time management and scheduling on behalf of manager with appropriate consultation as required; effectively prioritizes and resolves related conflicts and competing demands. – Screens and prioritizes all incoming correspondence; compiles relevant background documents and references; identifies issues requiring the manager’s attention and refers others to relevant officer for appropriate disposition; monitors and follows-up on actions to be taken. – Independently handles a wide range of complex information requests and inquiries (e.g. answer requests requiring file or other research); responds, or drafts responses, to a diverse range of correspondence and other communications. – Supports the manager in presentations to intergovernmental bodies and other meetings, researching issues, preparing briefing notes, slides and subject files, gathering relevant documentation, etc. – Establishes/improves administrative procedures and systems to ensure smooth functioning of the department, including filing (paper and electronic) systems. – Oversees work of office support staff; establishes priorities and deadlines, assigns work and reviews outputs upon completion; trains office support staff in administrative, protocol and other relevant procedures – Organizes official receptions, meetings, etc., handling all necessary arrangements (e.g. room reservations, guest/participant lists, invitations, catering, seating arrangements, background documentation, special equipment, etc.). – Prepares, processes and classifies confidential information. – Handles a wide range of administrative duties/processes (e.g. leave and attendance records, timesheets, travel arrangements, visa applications, expense statements, telecommunications charges, equipment purchase, service and supply requisitions, conference room bookings, etc.). – Exercises quality control function for all outgoing documents; proofreads and edits texts for adherence for format, grammar, punctuation and style. – Uses standard word processing package to produce a wide variety of large, complex documents and reports. – Manages, updates and further develops internal databases; updates website; generates a variety of standard and non-standard statistical and other reports from various databases. – Acquires data from primary or secondary data sources and maintain databases. – Assists with the preparation of monthly reports and analysis. – Performs other duties as assigned.

Requirements:

Education

High school diploma or equivalent.

Job – Specific Qualification

Not available.

Work Experience

A minimum of seven years of experience in general office support, administration or related area is required. A minimum of two years of experience within the United Nations or similar international organization is required. Experience working with enterprise resource planning (ERP) Systems such as SAP (Umoja) or equivalent is required. Experience in providing support to senior officials is desirable. Experience in supporting travel is required.

Languages

English and French are the working languages of the United Nations. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.