Within delegated authority and depending on location, the Programme Assistant is responsible for the following duties: ? Independently provides full range of programme/project management and implementation assistance at all phases of the programme/project cycle for the Office. ? Researches, compiles, analyses, summarizes, and presents basic information/data audits, budgets and related topics, highlighting noteworthy issues/trends for consideration by appropriate parties. ? Tracks resolutions and other legislative decisions that affect programme/project content and oversees the preparation of the relevant database(s) to ensure the incorporation of programmatic and other changes enacted by legislation. ? Reviews, appraises and revises, as necessary, all submissions for audit responses, ensuring compliance with guidelines and objectives; identifies problems/issues, seek clarification from departments, assess replies, and prepares a summary for the manager with suggestions for further action. ? Prepares reports on programme/project-related activities; drafts inputs for a wide range of documents/reports, briefings/debriefings, correspondence, etc. ? Serves as focal point for coordination, monitoring and expedition of implementation activities and participates in programme/project evaluation; monitor implementation at all stages to ensure work is proceeding according to established plans, including analysing implementation difficulties and initiating remedial action; liaises with diverse organizational units to initiate requests; prepares standard terms of reference against programme/project objectives, obtains necessary clearances ? Coordinates, processes and follows-up on administrative actions and resolves issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc. ? Arranges for formal closures of projects, final budget revision, transfer of equipment, clearance, publication and distribution of final report. ? Provides secretariat services to committees, ad hoc tasks forces, etc.; drafts and circulates agenda notes to members/participants; assembles background documentation; drafts minutes of the meeting; monitors follow-up actions, etc. ? May undertake mission/field work in support of above activities, e.g. specific administrative, operational/control tasks for programme/project activities. ? Establishes internal databases; sets up, files, stores and manages data and information relevant to the scope of programme/project activities. ? Supervises office support staff, including distribution and review of work assignments, training, and inputs to performance evaluation. ? Performs other duties as assigned.

Competencies

? Professionalism: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, human resources and budgeting. Assists with processing and presentation of data in support of decision-making. Assists with event organization as required. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to design information data bases from multiple sources Ability to direct, supervise and train office support staff. Demonstrated ability to apply judgment in the context of assignments given and discretion, resourcefulness and ability to deal proactively and tactfully with offices throughout the organization. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. ? Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. ? Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Requirements:

Education

High school diploma or equivalent is required.

Job – Specific Qualification

Not available.

Work Experience

A minimum of ten years of progressively responsible experience in administration or related area is required. Experience in the UN system or a similar public international organization is required. Experience in human resources is required. Experience in an SAP based enterprise resource planning (ERP) system is required. Experience in a front office in the UN system or a similar public organization is desirable. Experience in the use of data tools such as Excel or Sharepoint, data visualization tools such as PowerBi or Tableau and in data management techniques is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.