Responsibilities: 

Proposal Development

• In collaboration with the DDP and HQ colleagues, proactively identify new funding opportunities by monitoring and analyzing donor strategies and funding trends.

• Support the DDP and program sector leads in the development of new program design.

• Prepare for and lead Go/No Go meetings for funding opportunities as required.

• Assist in ensuring that Go/No Go discussions and program design are consistent with the SAP partnership ambition and program approach.

• In coordination with the Partnerships Coordinator, proactively engage partners in program development efforts.

• Ensure robust and effective representation and resourcing of IRC’s partnership strategy, approach, and management in donor proposals and reports.

• Oversee the development of all concept notes and proposals, acting as or delegating responsibility to lead writer or editor. Develop efficient process management tools for proposal development.

• Outline and communicate clear roles responsibilities and timelines for each department. Facilitate effective cross-departmental coordination.

• Thoroughly review all proposal documents to ensure coherence throughout narratives, logframes, and budgets.

• Act as focal point with HQ during proposal review, editing, and submission.

• Ensure all proposal outputs are accurate, complete, of high quality, and submitted on time.

Grants Management

• Act as focal point for communications with HQ on all grants administration functions.

• Review donor agreements and coordinate their review and signature with relevant HQ offices. Coordinate the approval of pre-award spending as required.

• Coordinate with the Partnership Lead to obtain any necessary donor approvals relating to partnerships.

• Lead and/or support all project revisions, amendments, and budget realignments.

• Serve as the country program expert on the facilitation of Project Cycle Meetings (PCM), including project design, opening, implementation, closing, and learning meetings.

• Actively promote full partner participation in program delivery in the context of PCM.

• Maintain and disseminate a regularly updated grants tracker.

• Ensure all departmental communication with IRC colleagues and donors is constructive, clear, and organized.

• Maintain a well-organized and comprehensive information management and grants filing system.

• Ensure IRC’s internal Opportunity Tracking Information System (OTIS) is updated and maintained throughout the awards lifecycle

• Participate in due diligence processes and collaborative partnership risk management as appropriate.

• Strengthen the capacity of IRC and partner staff in grants management functions by facilitating trainings and providing targeted support as required.

Partnerships

• Champion a culture of effective and respectful partnerships. Promote partner-led programming in line with IRC’s “why not partner?” and “partner as equals” approach.

• Ensure that partnership considerations are incorporated into proposal development and that local partners are actively engaged response design and program delivery.

• Actively contribute to the relevant sections of Partner Capacity Analysis (PCA) and the subsequent development of partner support plans.

• Manage the implementation of action items in the grants management sections of partner support plans.

• Lead and/or support collaborative project and budget design with partners.

• Ensure each proposal defines IRC’s emergency approach based on how we can best support, reinforce and complement local actors.

• Review and provide feedback on partner technical tools, reports, and data as required. Collaborate with partners on recommended adaptations or process improvements.

• Actively participate in the Partnership Working Group (PWG)

Donor Compliance

• Provide programs and operations teams with routine technical guidance to ensure that all grants are implemented in compliance with IRC and donor regulations.

• Coordinate with HQ on specialized compliance matters as required.

• Proactively raise potential compliance issues to senior management; work closely with HQ compliance colleagues to resolve any related concerns.

• Disseminate existing resources on donor compliance, liaise with regional counterparts for the development and updating of compliance cheat sheets for all grants.

• In coordination with the DDP and Advocacy Coordinator, assist in ensuring appropriate and effective IRC and donor visibility in program sites and materials.

Reporting

• Oversee the development and delivery of all internal and external reports in collaboration with the programs, finance, and MEAL departments.

• Maintain a comprehensive reports tracker and regularly communicate with all relevant team members about upcoming deadlines and specific report requirements.

• Lead the production of high-quality and well-written reports that meet donor and IRC requirements.

• Thoroughly review and confirm that all reports and supplementary documents are complete and accurate.

• Coordinate HQ and technical unit reviews and approvals prior to donor submission.

• Ensure strict compliance with internal and donor deadlines.

Departmental Leadership and Staff Management

• Oversee recruitment of new staff as required. Ensure comprehensive onboarding and training for new hires.

• Lead the grants unit and provide professional development opportunities for staff as needed.

• Ensure clear delineation of roles and responsibilities and logical portfolio allocation for all team members.

• Coordinate performance management within the department and ensure a culture of high performance through staff engagement and accountability.

Other

• Other relevant duties as assigned by supervisor to further IRC programs.

Requirements:

Education: Bachelor’s degree in relevant field and applicable experience in nonprofit governance, administration, grants management, including Partnership Management.

Work Experience: Minimum of six years of experience in humanitarian grants management in a multi-donor, multi-sector working environment.

Demonstrated Skills and Competencies:

• Demonstrated experience in an inter-departmental coordination role and the ability to communicate with and balance the priorities of a range of stakeholders.

• Extensive experience leading the development of large multi-sector funding proposals.

• Advanced skills in donor report drafting and compilation, including the coordination of inputs and development of complex documents across different departments.

• In-depth knowledge of institutional donor compliance is required. Knowledge of BHA, ECHO, and Sida requirements is a particular advantage.

• Exceptional English and French writing and editing skills required. Able to draft and edit detailed documents for donor submission with minimal oversight.

• Previous experience in a conflict-affected or protracted crisis setting is preferred.

• Exceptional advance planning and organizational skills. Able to effectively prioritize and follow multiple activities and deadlines simultaneously.

• Excellent MS Office skills.

• Self-motivated, honest, and highly responsible.

• Ability to work both independently and as part of a team

Language Skills: Fluency in English and French are required.