-
-
Salary:
negotiable / YEAR
-
-
-
-
JOB DESCRIPTION
JOB DETAILS:
UN Women Administrative Assistant Argentina UN Women Jobs 2024
UN Women looking for “Administrative Assistant”. Applicants with a Secondary School Diploma may apply on or before 19-Jul-24.
The UN Women has published a job vacancy announcement on 01/07/2024 for qualified applicants to fill in the vacant post of Administrative Assistant to be based in Buenos Aires , Argentina. For more jobs, please visit https://unjoblink.org
Company Name: UN Women
Job Title: Administrative Assistant
Duty Station: Buenos Aires , Argentina
Country: Argentina
Application Deadline: 19-Jul-24
Responsibilities:
- Provide general administrative and logistical support to the Office in accordance with UN Women rules, regulations, policies, and strategies
- Collect information on shipments, customs clearance arrangements, prepare documents for UN Women shipments (received/sent);
- Arrange travel and hotel reservations, prepare travel authorizations, process requests for visas, identity cards and other documents, collect information for DSA, as required;
- Provide administrative support to conferences, workshops, retreats;
- Provide administrative support to property management;
- Maintain filing system ensuring safekeeping of confidential materials.
- Provide administrative support to office and assets management
- Monitor and maintain office stationery supplies including maintenance of stock list of stationery, distribution of stationery and keeping a log of distribution, as required;
- Maintain records on assets management and prepare required reports;
- Maintain files and records relevant to office premises and related maintenance;
- Perform Buyer role in Quantum system and prepare Purchase Orders;
- Prepare Request for Quotations, ITBs or RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation.
- Provide administrative support to the implementation of Human Resources services
- Create and upload vacancy announcement, compile matrixes, organize interview panels, and other tasks, as assigned;
- Maintain staffing lists and reports, as required;
- Perform the duties of Leave Monitor.
- Provide administrative support to knowledge building and knowledge sharing
- Facilitate trainings for the operations/projects staff on administration.
Requirements:
Education and certification: |
- Completion of secondary education is required.
- Bachelor’s degree in Business Administration or related fields is an asset.
|
Experience: |
- At least 5 years of progressively responsible experience in administration, procurement, HR, or logistic support service.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required.
- Experience in the use of ERP systems, preferably Oracle Cloud, is desirable.
|
Language Requirements: |
- Fluency in English is required.
- Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).
|