JOB DETAILS:

United Nations Development Programme Travel Analyst – Home-based United States UNDP Jobs 2024

United Nations Development Programme looking for “Travel Analyst – Home-based”. Applicants with an Advanced degree may apply on or before 08-Jul-24.

The United Nations Development Programme has published a job vacancy announcement on 01/07/2024 for qualified applicants to fill in the vacant post of Travel Analyst – Home-based to be based in New York, United States. For more jobs, please visit https://unjoblink.org

Company Name: United Nations Development Programme

Job Title: Travel Analyst – Home-based

Duty Station: New York, United States

Country: United States

Application Deadline: 08-Jul-24

Responsibilities: 

• Ensure Implementation of Operational Strategies in alignment with governing rules and regulations and with a focus on consistency and quality of travel management.
• Provision of effective management of quality assurance over UN travel documents certification to ensure submissions are supported and adhere to United Nations Department of Operations Support requirements working in close collaboration with HR Assistance and UN TTS.
• Manage collection of UNDP meeting/workshop participant documents via registration platform, verify documents and ensure follow-up with said participants if any documents are missing; Create travel profiles in UNall as needed.
• Communicate best practices to event owners and provide input on logistic notes to ensure effective logistic arrangements, facilitating knowledge building and knowledge sharing.
• Manage and provide oversight of group activity with travel agency from quotation creation to ticketing.  Liaise with group desk focal point to ensure group deliverables are met.
• Coordinate and manage the travel arrangements for the GPN members (staff and consultants/secondees), as well as non-UNDP meeting/workshop participants, liaising closely with a UNDP-contracted travel agent and follow-up to ensure that all funded participants receive a confirmed ticket for air travel and, a subsistence allowance in advance of meeting/mission dates, where an advance is due; coordinate and facilitate changes and/or emergency provisions between the traveler and travel agent.
• Provide policy guidance and process travel claims of all above-mentioned UNDP and non-UNDP travelers; follow-up with appropriate HQ operations and travel support units to ensure that post-meeting claims and expenditures are processed correctly and on a timely basis.
• Lead and follow -up with HQ operations and travel support units to ensure that approvals of all related Travel Requests (TR) and TCs, POs and invoices from HQ are processed in a timely basis, including compiling all necessary information and documentation to facilitate the authorization process.
• Maintain an updated and shareable event progress plan as well as participants finances tracking table, also to be submitted on a bi-weekly basis to the Travel Associate and client focal point.

Requirements: 

Min. Education requirements     Advanced university degree (master’s degree or equivalent) in Business Administration, Public Administration, Management, Logistics, Accounting or any other relevant areas is required.

Or

A first-level university degree (bachelor’s degree) in the above fields of study, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

Min. years of relevant work experience              

Up to 2 years (with a master’s degree) or 2 years (with a bachelor’s degree) of progressively responsible experience in administrative and operational management, with travel management, procurement, and finance duties is required.

Required skills  

Experience in the usage of computers and office software packages (MS Word, Excel etc.) and web-based management systems required.

Desired skills in addition to the competencies covered in the competencies section

• Experience and understanding of UN and UNDP operations and procurement processes is an asset and highly desired.
• Familiarity with and knowledge of UNall and corporate ERP system (Quantum) or any other UN ERP System that handles travel functions similarly to the UNall / Quantum ERP system is an asset.
• Familiarity with certification of UN Travel Documents and G4 visa issuance is an advantage

Required Language(s)   

• Fluency in English is required.
• Working knowledge of another UN language is desired.