Provide reliable and secure driving services

• Ensures provision of reliable and secure driving services by a) driving office vehicle/s for the transport of authorized personnel and delivery and collection of mail, documents, and other items and b) meeting official personnel and visitors at the airport, visa, and customs formalities arrangement when required

Provide proper use of vehicle

• Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports

Provide day to day maintenance of the assigned vehicle

• Ensure proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, checking of tires, brakes, car washing, etc.

Maintain and ensure availability of all required documents/supplies

• Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports

Provide general administrative and logistic support as needed

• Coordinate and ensure availability of all required documents/supplies including vehicle insurance, vehicle logs, office directory, and map of the city/country, first aid kits, and necessary spare parts
• Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents and/or security incidents
• Coordinate and prepare schedule of insurance and service for all office vehicles
• Review fuel usage and reconcile fuel coupons used against recorded fuel usage for all office vehicles.

Provide support on facilities management and common shared services

• Ensure office space is properly maintained and in good order, coordinating any maintenance/repair work required.
• Ensure safe custody of duplicate office keys.
• Ensure availability of toiletries and cleaning materials.
• Ensure office space including the common areas and conference rooms are kept clean.
• Request and follow up on payments for office shared services (UNDP RSC) – rent, cleaning, security etc.
• Review UN common services costs and request payment.
• Support asset management processes including asset tracking, asset physical verification and disposal.

Requirements: 

Education

• Completion of secondary education is required;
• Valid driver’s license is required

Experience

• 2 years’ work experience as a driver; safe driving records; knowledge of driving rules and regulations and skills in minor vehicle repair

Language

• Fluency in English and Somali is required.
• Knowledge of any other UN language is an added advantage.