JOB DETAILS:

World Health Organization Logistics Assistant SSA – G7 Senegal WHO Jobs 2024

World Health Organization looking for “Logistics Assistant SSA – G7”. Applicants with a Secondary School Diploma may apply on or before 15-Jul-24.

The World Health Organization has published a job vacancy announcement on 01/07/2024 for qualified applicants to fill in the vacant post of Logistics Assistant SSA – G7 to be based in Dakar , Senegal. For more jobs, please visit https://unjoblink.org

Company Name: World Health Organization

Job Title: Logistics Assistant SSA – G7

Duty Station: Dakar , Senegal

Country: Senegal

Application Deadline: 15-Jul-24

Responsibilities: 

Within the framework of the delegated authority, the incumbent is assigned all or part of the following duties which are performed according to the needs and agenda

·       Coordinate the supply and distribution/delivery of international shipments; monitor and assess quality, quantity, and safety of the received goods; oversee clearance and proper storage of goods and initiate duty exemption requests.

·       Schedule and monitor deliveries by suppliers, clearing agents, and the organization’s warehouses. Establish and maintain regular contacts with clearing and forwarding agents, customs, UN Agencies, NGOs, and Government authorities.

·       Follow up and ensure that goods are promptly delivered to the right recipients, and that appropriate receipts are received.

·       Monitor ongoing shipments, pipeline information, insurance claims, and other data, brief supervisors of any unforeseen problems pertaining to discharge, clearing operations, deliveries, etc., and recommend solutions / corrective actions.

·       Prepare monthly and ad hoc reports on regional logistic activities, including fixed assets, facilities maintenance, and movement of stocks, office consumables, and office equipment.

·       Prepare monthly inventory report with indicative analysis giving recommendations on the need for replacement and/or purchase of additional equipment.

·       Provide logistics support for upcoming logistics requirements as may be required.

·       Maintain an up-to-date record of all – fixed assets and attractive items.

·       Generate annual fixed assets movement cards based on the WHO e-manual XIII.

·       Support the management of the office premises and furniture and arrange repair/maintenance when required.

·       Perform other related duties as required or instructed, including providing support to other areas of work.

Requirements: 

Essential:

Completion of secondary education in business administration, logistics management or related field.

Desirable:

·       University degree in business administration, logistics management or related field is an asset supplemented by training in the field of Logistics and Supply

·       Completion of secondary education supplemented by training in the field of Logistics and Supply.

Experience

Essential:

At least ten (10) years working experience in administrative or operations and logistics with a complex and diverse work environment, preferably an international organization.

Desirable:

·       Experience in administrative support positions in WHO or another UN agency an asset.

·       Experience in Oracle-based or other ERP systems an asset.

WHO Competencies

·       Teamwork.

·       Respecting and promoting individual and cultural differences.

·       Communication.

·       Producing results.

·       Ensuring the effective use of resources.

Use of Language Skills

* Essential:

Expert knowledge French.

* Desirable:

Intermediate knowledge of English

Other Skills (e.g., IT)

• Excellent knowledge of Microsoft Office applications.
• Training in Oracle-based or other ERP systems an asset. 
• Work requires the use of word processing facilities to create, edit, format and print correspondence and documents; spreadsheet and visual presentation software; extensive use of e-mail and scheduling software to improve communications both internally and externally, Oracle/GSM for administrative matters.