JOB DETAILS:

World Health Organization Finance and Budget Technician I Barbados WHO Jobs 2024

World Health Organization looking for “Finance and Budget Technician I”. Applicants with a High School Diploma may apply on or before 23-Jul-24.

The World Health Organization has published a job vacancy announcement on 02/07/2024 for qualified applicants to fill in the vacant post of Finance and Budget Technician I to be based in Bridgetown , Barbados. For more jobs, please visit https://unjoblink.org

Company Name: World Health Organization

Job Title: Finance and Budget Technician I

Duty Station: Bridgetown , Barbados

Country: Barbados

Application Deadline: 23-Jul-24

Responsibilities:

Under the direct supervision of the Administrator, and the general guidance of the PAHO/WHO Representative (PWR/ECC), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:

a)   Coordinate budget and financial activities of the Office of the PWR and the SPC/CRB, assisting in the planning, compilation and preparation of the Biennial Work Plan (BWP) and the semiannual program of work for each entity, including the allocation of assessed and voluntary contribution funds by program area; ensure that all assessed and voluntary funded transactions in the areas of budget control, finance, and accounts are managed in accordance with established PAHO rules, regulations, directives and procedures; provide direction and guidance on accounting matters to staff;

b)   Initiate and/or approve budget and finance related actions in the PASB Management Information System (PMIS) for temporary staff and contingent workers; serve as Compensation Finance Partner Within Entity for PMIS for the PWR;

c)    Update budget and financial information in PMIS and in any other databases for reporting needs; provide feedback to enhance existing databases;

d)   Verify the execution of funds in accordance with the approved budgetary allocations; monitor and update funds as received; review documentation and source of funds prior to the establishment and request of financial commitments; monitor the use of the funds; analyze expenditures; determine availability of funds in each source; initiate transfer of expenses with Project Manager’s justification and relevant approval; amend financial commitments to ensure availability of funds for future activities;

e)   Coordinate operational budget and financial activities, verifying that transactions are performed in accordance with relevant rules; create invoices and payment requests ensuring accurate calculations and relevant supporting documentation;

f)    Complete settlement run for US dollar and local currency bank accounts, issuing checks and direct deposits;

g)   Process accounting entries for receipts, identifying beneficiary and other relevant information to ensure prompt application of funds;

h)   Ensure adequate funding of local currency accounts and initiate replenishment requests when necessary;

i)     Calculate and process Staff Health Insurance (SHI) advance payments to active staff, retirees and hospitals, etc.;

j)    Review supplier invoices for validation of participants’ costs, as applicable; review and verify financial reports for LOAs; review expenditures and issuance of notices of reimbursement;

k)   Maintain and update Signatory panel as needed (letters and documentation);

l)     Monitor outstanding financial transactions, i.e., amounts due from staff, non-staff, sponsors and clients;

m)  Coordinate with technical units the receipt of pending financial reports to justify transfers to counterparts through different modalities of technical cooperation;

n)   Collaborate with the Administrator to monitor the payment of Government quota contributions and in the establishment or modification of internal operating procedures; maintain files on the Government’s Quota contributions and provide information and support to both Headquarters and the Government in this respect;

o)   Ensure that PAHO’s financial Rules and Regulations are adhered to in the obligating and disbursement of funds of the Organization, and that security control measures are in place and operational with respect to financial aspects of the Representation, as recommended by Headquarters;

p)   Act as Custodian for US Dollar Emergency Petty Cash; act as Focal Point in the UN OPT for Business Operation Strategy (BOS) for Finance;

q)   Reconcile financial reports, making adjustments as necessary and advising of any discrepancies; provide information regarding the financial operations;

r)    Ensure that the year end closure and financial operating procedures are followed, in accordance with established practices and procedures; perform the monthly bank reconciliation;

s)    Compose routine letters, memoranda, electronic mail, reports, charts on own initiative or from verbal instructions using standard office computer software;

t)    Perform other related duties, as assigned.

Requirements:

Education:

Essential: Certificate of completion of high school.

Desirable: Specialized training at the college, university or business school level with emphasis on accounting/finance would be an asset.

Experience:

Essential: Six years of experience in general accounting work, including experience with automated systems for financial and budgetary control operations or four years of experience in accounting/financial budgetary operations, and one year of college or university level courses towards a declared minor/major in the area of accounting, finance or business administration.

SKILLS:

PAHO Competencies:

·       Overall attitude at work: Maintains integrity and takes a clear ethical approach and stance; demonstrates commitment to the Organization’s mandate and promotes the values of the Organization in daily work and behavior; is accountable for work carried out in line with own role and responsibilities; is respectful towards, and trusted by, colleagues and counterparts.

·       Teamwork: Collaborate and cooperate with other/Deal effectively with conflict – Creates team spirit; promotes collaboration and open communication in the team; proactively supports others; welcomes team responsibilities and drives team results; promotes knowledge sharing in the team.  Proactively identifies conflicts and facilitates their resolution in a respectful manner; tactfully resolves conflicts between or with others and takes action to reduce any possible tension; effectively builds a rapport with individuals and teams, establishing good personal and professional relationships, as well as minimizing risk of potential conflict.

·       Respecting and promoting individual and cultural differences: Relate well to diversity in others and capitalize on such diversity – Treats all people with dignity and respect. Relates well to people with different cultures, gender, orientations, backgrounds and/or positions; examines own behavior to avoid stereotypical responses; considers issues from the perspective of others and values their diversity.

·       Communication: Express oneself clearly when speaking/Listen/Write effectively/Share knowledge – Foresees communication needs of audience and targets message accordingly.  Facilitates open communication; encourages others to share their views openly and takes time to understand and consider their views.  Writes down ideas in a clear, structured, logical and credible way; drafts and supports the development of guidelines, policies and procedures.  Shares relevant information openly and ensures that the shared information is understood; considers knowledge sharing as a constructive working method and demonstrates awareness of the Organization.

·       Knowing and Managing Yourself:  Remain productive/Continuously learn – Remains objective and focused even in a “changing and moving” environment; continues to display positive behavior when facing some constraints; keeps challenges in perspective. Seeks all relevant information for decision making from a wide range of sources; quickly learns new competencies and skills that expand role capability; shows rapid understanding of new and/or complex information relevant to job.

·       Producing results:  Work efficiently and independently/ Deliver quality results/Take responsibility – Prioritizes work, monitors own progress against objectives and adapts plans as required; communicates adjustments as necessary.

Acts proactively and stimulates action as needed; handles problems effectively and constructively. Produces high-quality results and workable solutions that meet clients’ needs. Works independently to produce new results and sets own time lines effectively and efficiently.  Demonstrates positive attitude in working on new projects and initiatives.  Demonstrates accountability for own success, as well as for errors; learns from experience.

Technical Expertise:

–       Proficiency in the use of automated financial accounting systems and specialized information systems associated with assigned responsibilities.

–       Strong knowledge of budgeting and accounting principles and practices and ability to analyze financial data.

–       Ability to plan, organize, coordinate and carry out financial/accounting processes, such as:  monitoring budget and accounting activities, developing operational standards and procedures manuals, determining priorities, adjusting or identifying new internal procedures, etc.

–       Skills in planning, organizing, evaluating, problem-solving and decision-making of office management processes.

–       Ability to write/originate routine and non-routine correspondence and reports.

–       Ability to supervise, including skills in planning, organizing, evaluating, problem-solving and decision-making of office management matters.

Languages:

Very good knowledge of English. A working knowledge of Spanish or French would be an asset.

IT Skills:

Demonstrated ability to effectively use current technology and software, as well as Enterprise Resource Planning (ERP). Other IT skills and knowledge of software programs such as Microsoft Excel, Outlook, OneDrive, PowerPoint, Teams, SharePoint, and Word are considered essential.