Under the overall supervision the Project Manager and working in close collaboration the unit team and other units in the organization, the Team Assistant provides support in the administrative work related to project implementation as well as general support in the portfolio level monitoring and reporting activities and is responsible for the following key functions:

• Perform general administrative tasks such as ordering office supplies, following up on budget queries, making various reservations as required, placing purchase requisitions, researching for information and reference material, organizing requests for formal editing, translation, layout, graphic design and arranging for printing services as well as the publication of documents, if and when necessary;
• Using SAP, when required, make arrangements for travel, prepare travel authorizations, ensuring that visas, security clearances, vaccination certificates, Laissez-Passer etc. are valid and in order. Assist in completing back-to-office mission reports and claim forms;
• Respond to moderately complex information requests and inquiries as necessary, as well as refer queries to appropriate personnel for handling;
• Assist in organizing the logistics for meetings prepare the necessary background documents and agendas’, liaise with counterparts on attendance assist in the preparation of presentation materials, book meeting rooms and take notes at meetings, if required;
• Keep track of pending matters, flagging deadlines and bringing urgent and important items to the attention of the supervisor;
• Maintain an up-to-date filing system (both hard copy and electronic);
• Perform any other related duties as assigned.

Requirements:

Education: Completed higher secondary education (high school diploma or equivalent), is required. Formal administrative/secretarial/clerical training or equivalent, is desirable.

Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a first university degree or equivalent diploma, in a field relevant to the post.

Experience, technical and functional expertise:

• A minimum of three (3) years of working experience in the related fields of the post is required.
• Experience in within the UN system or in a multicultural environment, is desirable.
• Experience and/or proficiency in using Microsoft Office (Outlook, Word, Excel and PowerPoint), internet, is required.
• Experience and/or proficiency in working in SAP or similar ERP software is desirable.
• Experience in project administration, providing support to managerial staff and using administrative skills to assist in project implementation, is desirable.

Languages: Fluency in written and spoken English is required. Fluency and/or working knowledge of another official UN language, is desirable.