•    Retrieve, enter, select and analyse data from a wide variety of sources, including FAO’s corporate systems and data bases; verify accuracy of data documents; make necessary calculations.
•    Maintain imprest accounts; reconcile expenditures, balances, payments, statements and other data; assist in the preparation of recurring and special reports by preparing and editing data in appropriate format as requested; monitor project, programme and general office accounts.
•    Prepare routine correspondence of administrative nature; draft correspondence to verify data, answer queries, and obtain additional information on transactions and financial matters, as required.
•    Maintain a filing system of administrative and financial documents.
•    Support to maintain liaison with local banks and financial institutions to keep up-to-date with financial and regulatory information (exchange and interest rates, procedures and rules, maintenance of bank accounts, etc.).
•    Support the administration of personnel and equipment.
•    Process claims or invoices and other payments requests in line with relevant regulations and instructions;
•    Ensure that all supporting documents and information required to justify payment, including receipts, banking details, etc., are complete before releasing payments;
•    Settle invoices and claims after verification of supporting documents;
•    Compile and verify budget and accounting data by checking files, calculating costs and estimating anticipated expenditures; following authorization, make disbursements from petty cash as per delegation, maintain records of such disbursements and balance accounts as required;
•    Assist in the preparation of periodic accounting records, finance and budget documents; record receipts and disbursements (ledgers, cash books, vouchers, etc.);
•    Perform other duties as required.

Requirements:

Minimum Requirements

•    High school diploma (BSc. or BA of management, business, public relations, and other relevant fields are preferred)
•    At least 2 years of professional experience in administration, financial management and record keeping
•    Working Knowledge of English and Tok Pisin
•    National of Papua New Guinea

FAO Core Competencies

•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships
•    Knowledge Sharing and Continuous Improvement

Technical and Functional Skills

•    Work experience in more than one location, particularly in field is desirable.
•    Relevant experience in financial management, administration, human resources management and planning is required.
•    Previous working experience with other UN agencies with similar functions is highly desirable.