•    Assist the Project Management Unit (PMU) and manage day-to-day implementation of the project with technical support from the International Project Management Specialist and the National FLW Specialist.
•    Undertake all admin & operations tasks to support the implementation of the project activities in a timely and efficient manner.
•    Support the International Project Management Specialist with recruitment of consultants, awarding contracts, procurement of service providers and follow up on operational tasks.
•    Coordinate among national line ministries and non-government entities (private sector, academia and research institutions, and civil society) and other regional and international organizations in the country as required for delivery of the work plan.
•    Coordinate with relevant stakeholders, vendors, and service providers including with GIZ, EF to secure necessary resources and support, and ensure effective collaborations.
•    Support the International Project Management Specialist with M&E tasks as required.
•    Assist the International Project Management Specialist to manage project budgets and expenditures, ensuring that financial resources are utilized efficiently and in compliance with donor requirements and organizational policies.
•    Assist the International Project Management Specialist in managing the budget cycle of the project including planning, preparation, revision and budget execution including maintenance of project accounts.
•    Prepare regular financial reports for review by project management and donors.
•    Manage project documentation and information flow, including organizing and maintaining project files, databases, and communication channels to facilitate access and retrieval of relevant information.
•    Facilitate communication and collaboration among project team members, stakeholders, and partners by organizing meetings and documenting meeting minutes and action points.
•    Support the organization of project events and activities, including logistical arrangements, venue booking, catering, and participant registration, to ensure successful implementation and participant satisfaction.
•    Serve as the focal point for administrative support to project personnel, assisting with travel arrangements and other administrative tasks as needed.
•    Liaise with government agencies, non-governmental organizations (NGOs), private sector entities, and other stakeholders to coordinate project activities and facilitate cooperation and partnerships.
•    Undertake any other logistical and administrative tasks to support the overall objectives of the CIRCULAR project.
•    Undertake any other related tasks as requested by AFAOR (Programme).

Requirements:

Minimum Requirements

•    University degree in international relations, business administration, project management, logistics or any other relevant field
•    Minimum of 4 years of relevant professional experience in logistical and administrative roles, preferably in project management or international development settings
•    Working knowledge of English and working knowledge of Sinhala and/or Tamil
•    National of Sri Lanka

FAO Core Competencies

•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships
•    Knowledge Sharing and Continuous Improvement

Technical/Functional Skills 

•    Demonstrated expertise in coordinating complex logistical operations, including procurement, travel arrangements, event management, and budget monitoring.
•    Proven ability to manage project documentation and information flow, with strong organizational skills and attention to detail.
•    Experience in financial management, budget tracking, and preparation of financial reports, with a sound understanding of accounting principles and procedures.
•    Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders and build collaborative relationships.
•    Proficiency in computer applications, including Microsoft Office suite and project management tools, with the ability to quickly learn and adapt to new software platforms.
•    Strong analytical and problem-solving skills, with the ability to identify issues, propose solutions, and implement corrective actions promptly.
•    Knowledge of FAO policies, procedures, and project management tools is desirable.
•    Ability to work independently with minimal supervision and as part of a team, with a proactive and results-oriented approach to work.

Selection Criteria 

•    Experience in working with government, regional and international development agencies.
•    Extent and relevance of experience in related sectors.
•    Experience in coordinating and liaising with industry, academia, national authorities, UN agencies, donors, intergovernmental organizations, and non-governmental organizations.
•    Familiarity with the UN System and /or development sector will be considered an asset.