JOB DETAILS:

United Nations Development Programme Administrative and Finance Associate Turkey UNDP Jobs 2024

United Nations Development Programme looking for “Administrative and Finance Associate”. Applicants with a Bachelor’s degree may apply on or before 16-Jul-24.

The United Nations Development Programme has published a job vacancy announcement on 02/07/2024 for qualified applicants to fill in the vacant post of Administrative and Finance Associate to be based in Gaziantep , Turkey. For more jobs, please visit https://unjoblink.org

Company Name: United Nations Development Programme

Job Title: Administrative and Finance Associate

Duty Station: Gaziantep , Turkey

Country: Turkey

Application Deadline: 16-Jul-24

Responsibilities:

• To ensure all staff documents are up to date such as ID cards and certificates.
• To verify and submit monthly overtime calculations for national staff and send to the respective unit for payroll preparation.
• To serve as a focal point for the pre-recruitment process including giving advertisements, longlisting, preparation of scorecards, shortlisting with the hiring manager arranging of interview schedule, and notifying the candidates, accordingly.
• To serve as the focal point for the preparation of CRP (Compliance Review Panel) submission documents including doing reference checks, academic checks, preparation of recruitment summary, etc.
• To serve as a focal point on HR issues such as recurring contracts of National Staff (including within grade increment etc.), requesting PAF (Personnel Action Form), and resignations.
• To provide support in the facilitation of MFA ID card applications and visa issues of the staff in Gaziantep
• Participate as an active member of the UN HR Working Group
• To give orientation to new staff on how to access INSPIRA for Performance Evaluation
• Participate as an active member of Salary Survey Committees of FTA & SC staff and present OCHA Türkiye
• To serve as the focal point for Global Index number requesting and HR Mini Mastering processing for creating staff profiles in UMOJA.

• Ensures full compliance of operations with UN rules, regulations, and policies, effective implementation of corporate operational strategies, achievement of management targets, monitoring, and reporting of results.
• Liaises with the UNDP Country Office (Finance & Procurement, Protocol units) to ensure that the provision of all OCHA-related administrative support services is implemented/delivered in an efficient and timely manner.
• Builds knowledge and shares with regard to financial management and general administrative operations, contributing to OCHA’s best practices.
• To serve as Travel Administrator for staff with no role of ESS in UMOJA (national staff and consultant) which covers: raising TR, to up-load ERs on their behalf.
• To raise Travel Requests in UMOJA on time when receiving the requests from the s/m who has no access to ESS in UMOJA.
• To enter the Expense Reports and Stand-Alone Expense Reports on time, once the traveler shares the related documents.
• To provide induction for the new staff about the Travel procedures of OCHA Syria in Turkey and help international staff about how to use UMOJA ESS.
• Follow up on visa processing and related travel documents for international /national staff.

To provide support for Procurement and Logistics processes through:

• Secures goods and services promptly, within budget, and in full compliance with established UN rules, regulations, and procedures for procurement.
• Day-to-day supports and coordinates all procurement arrangements with local service providers and ensures that common service agreements (cleaning, security, health facilities, vehicle maintenance, etc.) are properly implemented and services are to the standards required.
• Coordinates the provision of reliable and quality office supplies.
• To support canvassing the quotations of LVA for services and goods and preparing the comparison tables for the requested goods and services.
• Delivery times of the goods and services within the recommended lead time are followed up with suppliers.
• Takes procurement actions by the principles of good planning and overall strategic objectives established by OCHA management, using best practices in sourcing,
• supplier selection and evaluation, quality management, customer relationship management, and the use of performance measurement benchmarks.
• To support providing logistics/admin support for high official missions.
• To support for registrations of business partners in UMOJA/UNGM to expand the pool of suppliers of the OCHA Türkiye office.

Follow up payment transactions for OCHA Syria in Türkiye by entering the MIR7 and MIR4 to complete the below payments:

• To comply with the payment activities by the OCHA rules and regulations in the UMOJA portal
• to ensure timely payments of Rental costs for office premises including A and B Blocks and parking lot.
• to complete the payments of International and national Consultant payments in a timely manner after receiving the whole documents including the final/mid-performance report by the hiring unit and approval for the receipt of service
• to ensure the monthly payments of utilities including electricity, water, and gas with the issued FAs through respective finance departments promptly
• to ensure monthly payments of mobile communication, internet, unarmed security services, and fuel costs on time
• to ensure timely payments of SCHF TPM projects with the approval of receipt of service by the SCHF manager
• to ensure timely payments of the procured services and goods for the office needs

Support knowledge building and knowledge sharing focusing on the achievement of the following results:

1. Briefing staff members on general HR rules, mandatory training, and travel arrangements: provision of advice and administrative support.
2. Sound contribution to knowledge networks and communities of practice.
3. Participate as an active member of the HR working group.
4. Any other duties assigned from time to time within the administration.