JOB DETAILS:

United Nations Development Programme Travel and Protocol Assistant Afghanistan UNDP Jobs 2024

United Nations Development Programme looking for “Travel and Protocol Assistant”. Applicants with a Bachelor’s degree may apply on or before 17-Jul-24.

The United Nations Development Programme has published a job vacancy announcement on 02/07/2024 for qualified applicants to fill in the vacant post of Travel and Protocol Assistant to be based in Kabul , Afghanistan. For more jobs, please visit https://unjoblink.org

Company Name: United Nations Development Programme

Job Title: Travel and Protocol Assistant

Duty Station: Kabul , Afghanistan

Country: Afghanistan

Application Deadline: 17-Jul-24

Responsibilities:

Summary of Key Functions:
⦁    Contributes to the implementation of operational strategies
⦁    Supports travel and protocol management processes
⦁    Contributes to the implementation of sourcing strategies
⦁    Supports knowledge building and knowledge sharing.

1.    Contributes to the implementation of operational strategies:
⦁    Full compliance with UN/UNDP rules and regulations, policies and strategies on protocol and travel management.
⦁    Full compliance with UN/UNDP rules and regulations in the implementation of effective internal control, proper design and functioning of a client-oriented travel and visa management system.

2.    Supports travel and protocol management processes for CO Units, UNDP projects, and at the request of other Agencies:
⦁    Assists in processing travel in Quantum via the Travel module;
⦁    Assists in processing cost-recovery bills in Quantum for the travel services provided by UNDP to other Agencies.
⦁    Follows up with contracted travel agent to ensure the provision of high-quality professional service and the most competitive price.
⦁    Processes travel authorization and travel claims in line with travel entitlements for staff, consultants, UN and visitors.
⦁    Processes requests for Afghanistan visas for all UN travelers, as well as requests for Resident Permit and Diplomatic Identification Card for international staff as relevant.
⦁    Processes visa requirements for international official business travel by UNDP and other UN personnel.
⦁    Processes approvals required for VIP access to the Afghanistan Airports
⦁    Prepares official communication in relation to travel and protocol services and in accordance with CO SOPs.
⦁    Provides support on hotel management and hotel reservations for visiting UN/UNDP officials.
⦁    Support to plan missions for delegations in country and within country.
⦁    Supports Travel Profile creation as required.
⦁    Prepares Travel related reports on a regular basis.
⦁    Supports to ensure audit readiness for all travel and protocol related activities.
⦁    Ensures the timely processing of invoices for travel service providers.
⦁    Supports the maintenance of all documentation and records relating to the travel and protocol related activities.
⦁    Supports the development of Logistics Notes for events, ensuring accuracy of information relating to travel and protocol matters.

3.    Contributes to the implementation of sourcing strategies:
⦁    Assists in the collection and analysis of the market situation in travel service areas.
⦁    Provides support on coordination of DSAs and assists in conducting administrative surveys.
⦁    Assists in planning for and the preparation of LTAs for travel and hotel services on behalf of UN Agencies.

4.    Supports knowledge building and knowledge sharing in the CO:
⦁    Participation in the training for the programme, operations, and projects staff on travel.
⦁    Sound contributions to knowledge networks and communities of practice.

Performs other duties within your functional profile as assigned and deemed necessary for the efficient functioning of the office.

Requirements:

• Experience in Microsoft Office applications (Word, Excel, etc.) is required.
• Experience in Travel and Protocol management, visa processing, hotel and accommodation booking arrangement, Long Term Contract Management with the Travel Agent
• Previous experience in working with web-based management systems such as ERP systems is required.

• Demonstrated experience with UNDP, UN agencies or other international organizations is an advantage
• Experience in Project Management or demonstrated experience in planning, organizing, and controlling resources is an advantage.
• Experience in financial analytics and financial management is an advantage.
• Experience with client engagement would be an advantage.

• Proficiency in English is required – both written and oral.
• Fluency in the local language of duty station Dari and/or Pashto is required.