JOB DETAILS:
United Nations Development Programme Travel and Protocol Assistant Afghanistan UNDP Jobs 2024
United Nations Development Programme looking for “Travel and Protocol Assistant”. Applicants with a Bachelor’s degree may apply on or before 17-Jul-24.
The United Nations Development Programme has published a job vacancy announcement on 02/07/2024 for qualified applicants to fill in the vacant post of Travel and Protocol Assistant to be based in Kabul , Afghanistan. For more jobs, please visit https://unjoblink.org
Company Name: United Nations Development Programme
Job Title: Travel and Protocol Assistant
Duty Station: Kabul , Afghanistan
Country: Afghanistan
Application Deadline: 17-Jul-24
Summary of Key Functions:
⦁ Contributes to the implementation of operational strategies
⦁ Supports travel and protocol management processes
⦁ Contributes to the implementation of sourcing strategies
⦁ Supports knowledge building and knowledge sharing.
1. Contributes to the implementation of operational strategies:
⦁ Full compliance with UN/UNDP rules and regulations, policies and strategies on protocol and travel management.
⦁ Full compliance with UN/UNDP rules and regulations in the implementation of effective internal control, proper design and functioning of a client-oriented travel and visa management system.
2. Supports travel and protocol management processes for CO Units, UNDP projects, and at the request of other Agencies:
⦁ Assists in processing travel in Quantum via the Travel module;
⦁ Assists in processing cost-recovery bills in Quantum for the travel services provided by UNDP to other Agencies.
⦁ Follows up with contracted travel agent to ensure the provision of high-quality professional service and the most competitive price.
⦁ Processes travel authorization and travel claims in line with travel entitlements for staff, consultants, UN and visitors.
⦁ Processes requests for Afghanistan visas for all UN travelers, as well as requests for Resident Permit and Diplomatic Identification Card for international staff as relevant.
⦁ Processes visa requirements for international official business travel by UNDP and other UN personnel.
⦁ Processes approvals required for VIP access to the Afghanistan Airports
⦁ Prepares official communication in relation to travel and protocol services and in accordance with CO SOPs.
⦁ Provides support on hotel management and hotel reservations for visiting UN/UNDP officials.
⦁ Support to plan missions for delegations in country and within country.
⦁ Supports Travel Profile creation as required.
⦁ Prepares Travel related reports on a regular basis.
⦁ Supports to ensure audit readiness for all travel and protocol related activities.
⦁ Ensures the timely processing of invoices for travel service providers.
⦁ Supports the maintenance of all documentation and records relating to the travel and protocol related activities.
⦁ Supports the development of Logistics Notes for events, ensuring accuracy of information relating to travel and protocol matters.
3. Contributes to the implementation of sourcing strategies:
⦁ Assists in the collection and analysis of the market situation in travel service areas.
⦁ Provides support on coordination of DSAs and assists in conducting administrative surveys.
⦁ Assists in planning for and the preparation of LTAs for travel and hotel services on behalf of UN Agencies.
4. Supports knowledge building and knowledge sharing in the CO:
⦁ Participation in the training for the programme, operations, and projects staff on travel.
⦁ Sound contributions to knowledge networks and communities of practice.
Performs other duties within your functional profile as assigned and deemed necessary for the efficient functioning of the office.