JOB DETAILS:

United Nations Development Programme Project Procurement Analyst Gambia UNDP Jobs 2024

United Nations Development Programme looking for “Project Procurement Analyst”. Applicants with an Advanced degree may apply on or before 16-Jul-24.

The United Nations Development Programme has published a job vacancy announcement on 02/07/2024 for qualified applicants to fill in the vacant post of Project Procurement Analyst to be based in Banjul , Gambia. For more jobs, please visit https://unjoblink.org

Company Name: United Nations Development Programme

Job Title: Project Procurement Analyst

Duty Station: Banjul , Gambia

Country: Gambia

Application Deadline: 16-Jul-24

Responsibilities:

• Ensure full compliance of procurement activities with UNDP rules, regulations, policies, and strategic priorities through effective internal controls and analyze parameters in support of modifications to UNDP’s client–oriented procurement management system;
• Elaborate/establish internal procurement Standard Operating Procedures (SOPs), map the project’s procurement business processes, and assist in managing workflows in coordination with the Country Office Procurement Unit and project supervisor;
• Develop procurement strategies and plans with project team, stakeholders, and donors to ensure mutual alignment;
• Conducted analysis and prepared proposals on the project contract strategy, sourcing strategy, supplier selection, quality management, cost reduction strategies, and improvement in procurement processes in coordination with the Country Office Procurement Unit and project supervisor;

Manage procurement processes for the project.

• Analyze information to prepare procurement plans for the project and monitor their implementation;
• Implement proper monitoring systems, mechanisms, and controls for procurement processes that cover RFQ, ITB, or RFP, receipt and evaluation of quotations, bids, or proposals, and negotiation of certain contract implementation conditions (including payment terms) in full compliance with UNDP rules and regulations;
• Conduct a preliminary review of submissions to internal procurement review committees (CAP, RACP, ACP);
• Elaborate proposals on procurement process monitoring systems and mechanisms to eliminate procurement deficiencies and implement an internal control system that ensures purchase orders are duly prepared, dispatched, and corrected on a timely basis when errors or other problems occur.

Implement a strategic sourcing strategy and e-procurement tools to find the best marketplace values and align the purchasing strategy with project goals.

• Develop and manage rosters of suppliers;
• Elaborate supplier selection, evaluation criteria, and quality and performance measurement mechanisms;
• Develop Long-Term Agreements/Framework Agreements for more efficient category management.

Ensures proper control of Project Assets.

• Act as Project Asset Focal Person, ensure proper inventory control, maintain, update, and transmit inventory records of non-expendable equipment in accordance with UNDP rules;
• Prepare prepare all inventory reports and submit periodic inventory and asset management reports and coordinate physical verification of inventory items. Implementation of inventory and physical verification control in the CO and projects;
• Ensure that the relevant asset details are entered in the Quantum Asset Module on a timely basis, assets are tagged, the movement of assets are controlled and monitored, and that assets are safeguarded in accordance with the internal control procedures and UNDP policies and regulations.

Facilitate procurement knowledge building and knowledge sharing.

• Participate in organizing procurement training for the operations and project staff;
• Organize procurement training for vendors on e-procurement modules;
• Synthesize lessons learned and best practices in procurement;
• Make contributions to knowledge networks and communities of practice;
• Participate in CO procurement unit, operations meetings and Operations Management Team (OMT) if needed to share information on cross-cutting areas and collaboration opportunities to achieve greater economies of scale.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.