Risk Mapping and Management

• Support the dissemination of the Risk Management Framework in coordination with HQ SOA to ensure rigorous assessment and understanding of the various risks posed by DRCs operations.
• Conduct trainings on the DRC Risk Management Framework to ensure staff awareness and utilization.
• In coordination with the CD, ensure Risk Matrix is updated regularly and consolidated prior to risk meetings
• Provide support for the roll out of risk management framework and development of risk matrices.

Compliance

• Review and ensure updated compliance and accountability improvement plan in collaboration with heads of departments.
• Support and evaluate areas of compliance risk while populating risk registers and recommending corrective actions based on internal reviews to ensure full compliance with DRC and donor guidelines.
• Provide feedback to line managers for action after internal reviews of finance, supply chain, HR and administration that may involve monthly financial and non-financial transactions/documents reviews.
• Work with operations department to ensure DRC policies and procedures are relevant, communicated, and implemented.
• Build capacity of team members by conducting and/or coordinating trainings to strengthen internal controls, fraud detection, while contributing to the development of training materials and resources.
• While using the Compliance Self Checks (CSC), assist field and country offices in developing recommendations and action points to improve on gaps identified.
• Lead on compliance training and responding to compliance issues at grants opening and close out meetings; including lessons learned from relevant projects through engagement with CO and RO.

Internal and External Audits

• Lead on internal and external audits by coordinating all requirements leading up to each audit. This includes:
  • Maintain the Share point folder for all documents required by auditor and spot-checking team and provide access to the auditor for review.
  • Maintain the audit recommendation tracking sheet and ensure timely reminders and follow up with managements for implementation of the recommended actions.
  • Lead the process of retrieval and compiling the required finance and supply chain documents after receiving the audit sample from the auditors and prepare box files for the auditors.
  • Maintain a folder of updated strategic documents like DRC registrations, operational handbooks, policies and procedures, annual audit reports, organograms, any other documents commonly required in audits and spot checks.
• Maintain a log of audit findings and their implementation status for SMT to review quarterly and provide support service departments to improve compliance.
• Maintain a requirement of basic documents under each category of spending based on the audit experiences and disseminate within the team to strengthen the standardized practice of adequate documentations.

Investigative capacity

• Monitor DRC South Sudan compliance with DRC COCRM global standards.
• Analyse trends from CoC reporting mechanisms and provide management with recommendations for improvements.
• Supervise the CoC reporting procedures.
• When assigned, investigate allegations of irregularities, fraud, corruption or other forms of misconduct by ensuring high levels of confidentiality and professionalism during conduction.

Requirements:

• Relevant university degree or equivalent professional qualification
• At least 6 years of relevant experience in Audit, Risk Management or Compliance role in humanitarian and/or development sector.
• Excellent communication, interpersonal and influencing skills with a well-developed ability to motivate and persuade at high levels.
• Demonstrates understanding of the local laws and sensitivity to the socio-cultural context.
• Experience and effective use of tools and systems for risk management and compliance.
• Excellent analytical and critical thinking ability.
• Proven ability to work effectively with others to achieve results.
• Well organized and productive

Education:

• Relevant university degree or equivalent professional qualification
• Experience as an auditor is beneficial

Languages: (indicate fluency level)

• Advanced English proficiency
• Fluency in local language