Assist with clerical and administrative duties, including but not limited to the following :

• Obtain quotations, organize transport for participants in the training events, maintain financial records and confirm attendance to the events, organize accommodation and meals, arrange training equipment in support of the event, place advertisements, confirm attendees, prepare briefing materials and project communications accurately and on time, explain costs and confirm payments to be made,keep records, make suggestions for improvements and make recommendations, be the focal point of communication in the County between the relevant partners
• Respond to partner queries and forwarding queries to UNOPS PMSA -field coordination to respond as necessary.
• Assist in the production of training documentation.
• Assist in the preparation of pre and post training activities and reporting.
• Have the ability to coordinate and facilitate the training events to the target groups required by the partners and actively participate and help in conducting the training events.
• Maintenance of accurate records (hardcopy and online) of all operational and financial transactions for easy reference and retrieval; document management, including file closures, archiving.
• Resolution of routine administrative and process issues, referring complex issues to the PMSA Field Coordinator with recommendations for course of action.
• Use of technology and electronic systems and tools to initiate work, share information with project staff and stakeholders.
• Take up any other additional responsibilities as may be assigned by the Field Coordinator.

Requirements: